TOWN OF MANCHESTER
GENERAL SERVICES DEPARTMENT
494 MAIN STREET - P.O. BOX 191
MANCHESTER, CONNECTICUT 06045-0191
BID NO. 19/20- 72
INVITATION TO BID FOR
FIBER PLANT REPAIRS, TRANSFERS AND RELATED WORK
DATE OF BID OPENING: MARCH 24, 2020
TIME: 11:00 A.M.
In accordance with the provisions of the Town Charter, sealed proposals will be received in the
Office of the Director of General Services of the Town of Manchester, Connecticut, not later
than the date and time set forth above, for furnishing the commodities and/or services listed
herein. Proposals must be executed in accordance with and subject to instructions and
specifications contained herein.
The Town of Manchester is an equal opportunity employer, and requires an affirmative action
policy for all of its Contractors and Vendors as a condition of doing business with the Town, as
per Federal Order 11246. By signing the Proposal Sheet for this bid, all vendors and contractors
agree to this condition of doing business with the Town and should the Town choose to audit
their compliance, the vendor agrees to cooperate fully.
1. This bid and any addenda will be issued on the Town of Manchester website at
http://generalservices1.townofmanchester.org/index.cfm/bids/. It shall be the
responsibility of the bidder to download this information. THE TOWN OF
MANCHESTER WILL NOT MAIL A SEPARATE HARD COPY OF
ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or
interpretation shall not relieve such bidder from any obligation under his bid as
submitted. All addenda so issued shall become part of the Contract Documents. No
addendum shall be issued less than 2 calendar days before the due date unless it is to
change the due date.
2. Bid prices may not be withdrawn by bidder for 90 days after bid opening.
3. All questions or inquiries must be submitted at least 7 days before the bid opening.
4. The enclosed pre-addressed label must be attached to the envelope containing your bid.
BOARD OF DIRECTORS
TOWN OF MANCHESTER, CONNECTICUT
RULES AND REGULATIONS FOR COMPETITIVE BIDDING
INCLUDING INSTRUCTIONS TO BIDDERS
These rules and regulations have been adopted by the Board of Directors of the Town of Manchester
pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals
issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials and
necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase
supplies, materials and equipment, where the Town is to sell surplus materials and equipment, or
where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective
bidders and the Town of Manchester.
1. The Director of General Services may delete or modify any of the instructions to bidders for a
particular proposal, indicating such change in the appropriate section of the proposal
documents. The Director of General Services may insert special instructions in any special
contracts which are subject to competitive bidding.
2. The attached proposal is signed by the bidder with full knowledge of, and agreement with, the
general specifications, conditions and requirements of this bid.
3. Where appropriate, return copy of proposal on the enclosed form.
4. Submit proposal in an envelope marked with the bidder’s name and address on the upper left-
5. Proposals sent by U.S. Mail should be addressed to Director of General Services, Town of
Manchester, Lincoln Center, 494 Main Street, P.O. Box 191, Manchester, CT 06045-0191.
Proposals hand delivered by Federal Express, UPS or other persons shall be delivered to
Director of General Services, Town of Manchester, 494 Main Street, Manchester, CT 06040.
The enclosed pre-addressed label must be affixed to the envelope containing your proposal.
6. Proposals received later than the time and date specified will not be considered. Amendments
to, or withdrawals of bids received later than the time and date set for bid opening will not be
7. All bids shall be opened publicly and read aloud. Bidders may be present at the opening of
bids. All bids shall be tabulated and copies of said tabulation shall be made available to
Bidders upon their request.
8. All deliveries of commodities or services hereunder shall comply in every respect with all
applicable laws of the Federal Government and/or the State of Connecticut. Purchases made by
the Town of Manchester are exempt from payment of Federal Excise Taxes and the
Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax
exemption certificates, if requested, will be furnished.
9. The Bidder, where applicable, shall insert the price per stated unit and extend a total price for
each item. In the event there is a discrepancy between the unit price and the extension, the unit
price will govern.
10. Bidders shall, where applicable, submit terms for payment in spaces provided in the proposal
form, showing the amount of cash discount which shall apply to bid prices when paid within
the stated number of days in the proposal.
11. All inquiries, whether oral or written, shall be submitted within the time limitations specified in
the bid documents and shall be directed to the General Services Office, Town of Manchester,
494 Main Street, P.O. Box 191, Manchester, CT 06045-0191, by email,
email@example.com or fax (860) 647-5206. All information given by the Town except
by written addenda shall be informal and shall not be binding upon the Town nor shall it
furnish a basis for legal action by any bidder or prospective bidder against the Town.
The Town reserves the right to reject any and all bids. To waive technical defects and to make
such awards including accepting a bid, although not the low bid, as it deems in its sole
discretion to be in the best interest of the Town. The Town reserves the right to reject any bid
if the bidder, any officer of the bidder, or any other company owned in whole or in part by any
officer(s) of the bidder, is delinquent in the payment of any taxes or fees owed to the Town.
The Town reserves the right to require a disclosure statement from the bidder listing the
name(s) of all officers of the company.
12B. In the event the Town determines that a contractor is delinquent in any payment due the Town,
then the Town may offset the delinquent amount due to the Town against the sums owed the
13. The Town of Manchester may make such investigation as deemed necessary to determine the
ability of the bidder to discharge a contract. The bidder shall furnish the Town with all such
information and data as may be required for that purpose. The Town reserves the right to reject
any bid if the bidder fails to satisfactorily convince the Town that he is properly qualified by
experience and facilities to carry out the obligations of the contract and to satisfactorily
complete the work called for herein, or if the bid is conditional in nature.
14. Except where otherwise provided, a contract between the Town and a successful bidder shall
consist of the Invitation to Bid, Specifications, Plans, Bid including Proposal sheet, and
Acceptance by the Town and these Rules and Regulations. Acceptance by the Town may be by
purchase order for the portion of the work awarded a contractor.
15. All Invitations to Bid shall be publicly advertised on at least three (3) occasions in a newspaper
having a general circulation within the Town of Manchester, Connecticut. The last advertising
date shall be at least seven (7) calendar days before the date which is advertised for the opening
16. Copies of bids shall be made available to all interested persons for a fee to be determined by the
Director of General Services which fee will be refundable at the discretion of the Director of
General Services upon return of said documents.
17. Alternate bids shall not be accepted unless otherwise specified in the bid documents.
18. Any act or acts of misrepresentation or collusion, shall be a basis for disqualification of any bid
or bids submitted by such persons guilty of said misrepresentation of collusion. In the event
that the Town enters into a contract with any bidder who is guilty of misrepresentation or
collusion and such conduct is discovered after the execution of said contract, the Town may
cancel said contract without incurring liability, penalty or damages.
19. In the event that any bidder wishes to protest the potential award of a bid or any procedure of
act in the advertising or soliciting of the bids, said bidder must make said protest in writing
which shall state the reason therefore and request a conference with respect thereto. Said
protest must be received in the Town, Office of General Services within FIVE (5) business
days after the mailing of bid results or decisions.
20. A conference with respect to said protest shall be scheduled by the Director of General Services
forthwith and shall be attended by him or his designee and such other persons as the Director of
General Services and the General Manager shall require to attend. The subject matter of said
conference shall be limited to the reasons for the protest specified in the written request for said
conference. Said conference shall also include a discussion of all possibilities for a resolution
of dispute. The Town shall make a decision in writing within three (3) business days after said
conference and forward the same to the protesting bidder forthwith.
21. In the event that any protesting bidder wishes to take legal action against the Town, he must
first fully comply with all of these Rules and Regulations, including those which have been
changed by the Director of General Services pursuant to paragraph 1 herein.
22. Except for special instructions inserted in special contracts by the Director of General Services
pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and
Regulations and the terms and conditions of any document these Rules and Regulations shall
23. All Awards shall be made by the Director of General Services.
24. These Rules and Regulations, as revised, shall be effective as of June 23, 1993.
April 14, 1981
March 13, 1984
August 1, 1989
June 23, 1993
STANDARD INSURANCE AND INDEMNIFICATION REQUIREMENTS
FOR BIDS, PERMITS AND THE USE OF TOWN FACILITIES
I. GENERAL CONDITIONS:
Within ten (10) business days of the award or notice, or prior to the start of work, whichever
comes first, the contractor/insured will provide, pay for, and maintain in full force and affect the
insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability.
Such coverage is to remain in force during the life of the contract and for such additional time as
may be required, and will cover the contractor/ insured’s activities, those of any and all
subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for
whose acts any of them may be liable. Any failure to comply with reporting requirements and
provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents
A. Certificates of Insurance: The contractor/insured will give the owner a certificate of
insurance completed by a duly authorized representative of their insurer certifying that at
least the minimum coverage’s required here are in effect and specifying that the liability
coverage’s are written on an occurrence form and that the coverage’s will not be canceled,
non-renewed, or materially changed by endorsement or through issuance of other policy(ies)
of insurance without sixty (60) days advance written notice to the General Services
Department. Failure of the owner to demand such certificate or other evidence of full
compliance with these insurance requirements or failure of the owner to identify a deficiency
from evidence provided will not be construed as a waiver of the contractor/insured’s
obligation to maintain such insurance. Any failure to comply with reporting requirements
and provisions of the policies shall not affect coverage provided to Town, its officers,
officials, agents or employees.
B. Insurer Qualification: All insurance will be provided through companies authorized to do
business in the State of Connecticut and considered acceptable by the owner.
C. Additional Insured: The policy or policies providing insurance as required, with the
exception of professional liability and workers’ compensation, will defend and include the
owner and owner’s architects, directors, officers, representatives, agents, and employees as
additional insureds on a primary and noncontributory basis for work performed under or
incidental to this contract.
D. Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims
made or occurrence basis, shall be maintained without interruption from the date of
commencement of the Work until date of final payment and then extended for an additional
three (3) years from date of final payment.
If any insurance required here is to be issued or renewed on a Claims Made form as opposed
to an Occurrence form, the retroactive Date for coverage will be no later than the
commencement date of the project. The Claims Made form will have an Extended Reporting
Period of three years from the date of project completion. All Claims made policies
cancelled or non-renewed and not replaced by a subsequent claims made policy will have an
Extended Reporting period of three years from the date of cancellation or non-renewal.
E. Subcontractors’ Insurance: The contractor/insured will require each subcontractor hired by
and/or employed by contractor/insured to purchase and maintain insurance of the types
specified below. When requested by the owner, the contractor/insured will furnish copies of