Fiber Optic Network Expansion Project and Annual Contract for Construction/Restoration...

Agency:	City of Irving
State:	Texas
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 237130 - Power and Communication Line and Related Structures Construction 238210 - Electrical Contractors and Other Wiring Installation Contractors 541519 - Other Computer Related Services
Posted Date:	Apr 10, 2024
Due Date:	May 3, 2024
Solicitation No:	071T-24F
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Bid Information

Type	Request for Proposal
Status	Issued
Number	071T-24F Addendum 4 (Fiber Optic Network Expansion Project and Annual Contract for Construction/Restoration Services and Hardware Components (REBID))
Issue Date & Time	2/23/2024 07:46:40 PM (CT)
Close Date & Time	5/3/2024 03:00:00 PM (CT)
Time Left	22 days 19 hours 58 minutes 4 seconds
Notes	Addendum 4 is issued to modify, clarify, explain or correct the original solicitation and to answer questions and is hereby made part of RFP #071T-24F. 1. The specifications are revised and are available under the Attachments tab in the online solicitation. 2. The due date and time of the solicitation has been extended to May 3, 2024, at 3:00 p.m . 3. The questions deadline has been extended to April 26, 2024, at 12:00 p.m. The City of Irving is soliciting proposals for the services to expand its fiber optic network and for an annual contract for ongoing construction/restoration from interested firms who can meet the requirements identified in this solicitation. Please note that Section A pertains to specifications and requirements that are to be met by both components of the contract. Section B is specific to annual contracts for construction/restoration. The contract shall be for a two-year period and is subject to consideration for renewal for a two-year period and under the same terms and conditions as awarded. Renewal options may be exercised by the City of Irving with written agreement from the contractor. Section C is the extra detail for the expansion portion of the project. All the primary hardware components will be provided except for bridge crossing conduit and transitional pieces to tie that in. Any specifications for this are outlined in Section A. Any questions or request for clarification should be submitted under the Questions tab in this online solicitation. The responses will be posted after consultation with the appropriate department personnel. If the responses necessitate a significant change to the specification, an addendum will issued. The City of Irving strongly encourages bidders to submit their response to this bid electronically. Please call the individual listed on the bid if you require assistance with this submittal. Electronic submission will eliminate errors and unnecessary work, and is more friendly to the environment. Your cooperation is greatly appreciated.

Contact Information

Name	Tonya White, Purchasing Agent
Address	835 W. Irving Blvd. Irving, TX 75061 USA
Phone	(972) 721-3754
Fax
Email	twhite@cityofirving.org

Bid Documents

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Bid Invitation (please login to view this document)

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Bid Attachments

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071T-24F Addendum No. 4.pdf (please login to view this document)

071T-24F Addendum No. 4.pdf

134 KB

REVISED 071T-24F Fiber Optic Network Construction Services and Hardware Components SPECS.pdf (please login to view this document)

REVISED 071T-24F Fiber Optic Network Construction Services and Hardware Components SPECS.pdf

469 KB

071T-24F Addendum No. 3.pdf (please login to view this document)

071T-24F Addendum No. 3.pdf

134 KB

071T-24F Mandatory Pre-Proposal Meetings Attendees.pdf

170 KB

071T-24F Addendum No. 2.pdf (please login to view this document)

071T-24F Addendum No. 2

127 KB

071T-24F SPECS FINAL.pdf (please login to view this document)

071T-24F SPECS FINAL.pdf

779 KB

Attachment 1 - PM644 CUBE Ordering Guide.pdf (please login to view this document)

Attachment 1 - PM644 CUBE Ordering Guide

765 KB

Attachment 2 - Marker Poles.pdf (please login to view this document)

Attachment 2 - Marker Poles

29 KB

A-4 - Standard Terms and Conditions for Construction rev. 5.4.22.pdf (please login to view this document)

A-4 - Standard Terms and Conditions for Construction rev. 5.4.22.pdf

313 KB

B-3 - General Instructions to Proposers rev. 10.22.21.pdf (please login to view this document)

B-3 - General Instructions to Proposers rev. 10.22.21.pdf

119 KB

B-4 - Special Instructions to Proposers rev. 2.9.17.pdf (please login to view this document)

B-4 - Special Instructions to Proposers rev. 2.9.17.pdf

112 KB

C-1 - Conflict of Interest Instructions rev. 10-2015.pdf (please login to view this document)

C-1 - Conflict of Interest Instructions rev. 10-2015.pdf

77 KB

C-2 - Conflict of Interest Questionnaire rev. 10-2015.pdf (please login to view this document)

C-2 - Conflict of Interest Questionnaire rev. 10-2015.pd

758 KB

C-4 - Certificate of Interested Parties Instructions rev. 1.3.20.pdf (please login to view this document)

C-4 - Certificate of Interested Parties Instructions rev. 1.3.20.pdf

83 KB

C-5 - TGC 2271-2274 Verification Forms.pdf (please login to view this document)

C-5 - TGC 2271-2274 Verification Forms.pdf

136 KB

Bid Questions

Question	Is there a bond associated with this project?
Answer	Yes. See attachment G-3 under the attachment tab for more details.
Submitted	3/11/2024 08:16:33 PM (CT)

Question	If we have to tie in the new cable to that, we’re going to need to know exactly. Or the more information we can get on that portion the better so we can match the cable that we are applying obviously.
Answer	We’re leaving that up to you all (vendor) to know what the cable specifications are count wise and knowing what the trays are going to have.
Submitted	3/11/2024 08:11:19 PM (CT)

Question	The cable that we have to tie in on that portion you showed earlier is the cable that was in the specifications of the RFP, is that the portion that we’re talking about, right?
Answer	There are specifications on the cable but there’s no specification on the plenum rated cable.
Submitted	3/11/2024 08:10:25 PM (CT)

Question	Stocking the materials, would we (vendor) stock the supplies at our facility or do you prefer to have it stocked at yours (City of Irving)?
Answer	We prefer it to be stocked here (City of Irving). We have an area for it. They stock everything and we’ll work with the awarded vendor for access. We believe that lends to being able to have some cost savings and order most of the equipment up front or hardware, etc.
Submitted	3/11/2024 08:08:37 PM (CT)

Question	Will the vendor supply all the materials?
Answer	Yes, that is correct.
Submitted	3/11/2024 08:08:10 PM (CT)

Question	The directional drilling. How deep we have is always the same depth or does it vary according to the utilities?
Answer	It’s a minimum of 42.
Submitted	3/11/2024 08:07:28 PM (CT)

Question	Just on that bridge, is there any specific requirement for the attachment or do we do it as usual? What we’ve been doing is basically we put a hand hole before and after the bridge and we just pull the conduit out and attach it to the outside of the bridge. Is that the case here?
Answer	Yes, handhold on each side and still conduit.
Submitted	3/11/2024 08:06:37 PM (CT)

Question	What is the SLA for a repair like that?
Answer	Refer to page 4 of documents – see Contractor Responsibilities
Submitted	3/11/2024 06:49:24 PM (CT)

Question	It looks like the anticipated start date is May 1, 2024. Do you have an anticipated completion date that we are shooting for?
Answer	We know it’s a big project, so we expect it to be a couple of years. We don’t have a hard completion date, but we want to work through the phases.
Submitted	3/11/2024 06:48:14 PM (CT)

Question	You mentioned in the RFP that it describes the existing cabinets. Are the fiber assignments, is there an existing fiber assignments sheet or is the something that we will also have to work with the city to provide that matrix and that assignment, so we’ll know where and make sure it travels from end to end?
Answer	It is the responsibility of the awarded vendor to keep that data updated. All fiber will be terminated in the cabinets. We’ll make sure you know what needs to be terminated at each location. Our goal is to maximize the use of fiber to use the same pairs to minimize waste and give us more fiber capabilities for future possible partnerships. We will discuss with the awarded vendor in detail when we’re putting the phases together.
Submitted	3/11/2024 06:46:07 PM (CT)

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Fiber Optic Network Expansion Project and Annual Contract for Construction/Restoration Services and Hardware Components (REBID)

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