FEMA Mitigation Application Development...

Agency: Terrebonne Parish
State: Louisiana
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
Posted Date: Jul 11, 2019
Due Date: Jul 29, 2019
Solicitation No: RFP-72919
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bid number description closing date/time
RFP-72919

FEMA Mitigation Application Development... 07/29/2019 02:00 PM

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TERREBONNE PARISH
REQUEST FOR PROPOSALS
FOR
APPLICATION DEVELOPMENT, PROJECT and
GRANT MANAGEMENT CONSULTANT
Proposal Due Date: July 29, 2019
Proposal Due Time: 2:00 P.M.
Released July 10, 2019
Table of Contents
1.0 GENERAL INFORMATION ..........................................................................................4
1.1. Purpose ....................................................................................................................4
1.2. Background..............................................................................................................4
1.3. Scope of Services......................................................................................................4
2.0 ADMINISTRATIVE INFORMATION ..........................................................................4
2.1. Term of Contract.......................................................................................................4
2.2. Proposer Inquiries .....................................................................................................4
2.3. Definitions ................................................................................................................5
2.4. Schedule of Events ...................................................................................................5
3.0 PROPOSAL INFORMATION .......................................................................................5
3.1. Minimum Qualifications of Proposer .......................................................................5
3.2. Right to Prohibit Award............................................................................................6
3.3. RFP Addenda............................................................................................................6
3.4. Waiver of Administrative Informalities....................................................................6
3.5. Proposal Rejection/RFP Cancellation.......................................................................6
3.6. Withdrawal of Proposal ............................................................................................6
3.7. Subcontracting Information ......................................................................................6
3.8. Ownership of Proposal .............................................................................................7
3.9. Proprietary Information ............................................................................................7
3.10. Cost of Preparing Proposals....................................................................................7
3.11. Errors and Omissions in Proposal...........................................................................7
3.12. Contract Award and Execution ...............................................................................7
3.13. Code of Ethics.........................................................................................................7
3.14. Board Resolution ....................................................................................................7
4.0 RESPONSE INSTRUCTIONS........................................................................................8
4.1. Proposal Submission.................................................................................................8
4.2. Proposal Format........................................................................................................8
4.3. Table of Contents......................................................................................................8
4.4. Cover Letter ..............................................................................................................8
4.5. Technical and Cost Proposal ....................................................................................8
4.6. Certification Statement .............................................................................................9
2
5.0 PROPOSAL CONTENT ................................................................................................9
5.1. Executive Summary..................................................................................................9
5.2. Corporate Background and Experience ....................................................................9
5.3. Proposed Project Staff ..............................................................................................9
5.4. Approach and Methodology .....................................................................................10
5.5. Timelines ..................................................................................................................10
5.6. Cost Information .......................................................................................................11
6.0 EVALUATION AND SELECTION ...............................................................................11
6.1. Evaluation Team .......................................................................................................11
6.2. Administrative and Mandatory Screening ................................................................11
6.3. Clarification of Proposals .........................................................................................11
6.4. Oral Presentations/Discussions.................................................................................11
6.5. Evaluation and Review .............................................................................................11
6.6. Oral Presentations Evaluation...................................................................................12
6.7. Announcement of Contractor ...................................................................................12
7.0 Successful Contractor Requirements ...............................................................................13
7.1. Corporation Requirements........................................................................................13
7.2. Billing and Payment .................................................................................................13
7.3. Confidentiality ..........................................................................................................13
ATTACHMENT I – SCOPE OF SERVICES .......................................................................14
ATTACHMENT II – CERTIFICATION STATEMENT .....................................................19
3
GENERAL INFORMATION
1.1. Purpose
This Request for Proposals (RFP) is issued by the Terrebonne Parish Consolidated Government
(TPCG) (hereinafter referred to as the Parish) for the purpose of entering into a contract with a
grant/project management firm which will provide qualified personnel familiar with the FEMA
Hazard Mitigation Assistance (HMA) programs, construction management, and ASCE -24 standards.
The services provided by Contractor personnel will assist the Parish in expediting recovery operations
by developing and implementing successful HMA applications for the mitigation of repetitive loss
structures. Applications may include projects that include a nonstructural restoration or shoreline
protection project or the like as a technique combined with the other mitigation efforts or stand alone.
The successful Consultant will advise and recommend the course of action on behalf of the Parish in
all grant related activities as the primary decision maker and authority responsible for implementing
the programs and earning reimbursement of all expenditures.
1.2. Background
Terrebonne Parish must be prepared to recover from any future disasters by reducing the risk through
mitigation. The Parish has successfully competed for nondisaster grants in previous years and desires
to continue to reduce flood risks through the Flood Mitigation Assistance (FMA) grant opportunities
or multihazard risks through the Predisaster Mitigation (PDM) program. The parish is seeking
application development and project and grant management as needed upon award as the grant
applications are funded. In general, the Parish manages the infrastructure projects inhouse, but would
appreciate pricing for development of applications and management as a contingency.
1.3. Scope of Services
Attachment I details the scope of services and deliverables or desired results that the Parish requires
of the Contractor.
2.0 ADMINISTRATIVE INFORMATION
2.1. Term of Contract
The period of any contract resulting from this RFP is tentatively scheduled for a three-year term to
begin upon receipt of the first task order notice to proceed expected in 2019 and to continue through
the grant period of performance plus one year for closeout, with an option to renew for two (2)
additional 12 month periods if funding is increased and/or period of performance for the grant/s is
successfully extended. Performance will not be complete until the project is submitted for closeout
and all requests for information satisfied regardless of timeframe.
2.2. Proposer Inquiries
Written questions regarding RFP requirements or Scope of Services must be submitted to the
RFP Coordinator as listed below.
4
Jennifer C. Gerbasi, Recovery Planner
Terrebonne Parish Consolidated Government
Department of Planning and Zoning
Recovery Assistance and Mitigation Planning
8026 Main Street, Suite 201
Houma, Louisiana 70360
This RFP is available in electronic format or in printed form by submitting a written request to the
RFP Coordinator or emailing jgerbasi@tpcg.org.
The Parish will consider written inquiries and requests for clarification of the content of this RFP
received from potential proposers. Written inquiries must be received by the date specified in the
Schedule of Events. The Parish reserves the right to modify the RFP by addendum should a change be
identified that is in the best interest of the Parish.
Official responses to all questions submitted by potential proposers will be posted at
www.centralbidding.com.
The RFP Coordinator and the RAMP Division Manager have the authority to officially respond to
proposers’ questions on behalf of the Parish. Any communications from any other individuals are not
binding to the Parish.
2.3. Definitions
A. Shall, Must, or Will - Denotes mandatory language; a requirement that must be met
without alteration
B. Should, Can, or May - Denotes desirable, non-mandatory language.
C. Contractor - A firm or individual who is awarded a contract
D. Proposal - A response to an RFP
E. Proposer - A firm, consortium or individual who responds to an RFP
F. RFP - A request for proposals
2.4. Schedule of Events
Event
Advertise RFP and mail public announcements
Deadline for receiving written inquiries
Issue responses to written inquiries
Proposal submission deadline
Oral discussion with proposers if Necessary
Notice of Intent to Award to be mailed
Contract Execution
Date
July 10, 2019
July 19, 2019
July 23, 2019
July 29, 2019
TBD
TBD
September 30, 2019
NOTE: Terrebonne Parish reserves the right to amend and/or change this schedule of RFP
events, as it deems necessary.
3.0 PROPOSAL INFORMATION
3.1. Minimum Qualifications of Proposer
The Consultant shall be a full-service firm with a very high degree of professionalism and
5

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