*Fax Bid* Religious Items for DOC

Agency: State Government of Louisiana
State: Louisiana
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541519 - Other Computer Related Services
  • 541890 - Other Services Related to Advertising
  • 813110 - Religious Organizations
Posted Date: Jul 14, 2020
Due Date: Jul 17, 2020
Solicitation No: 3000015452
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description date issued bid open date/time help
3000015452 *Fax Bid* Religious Items for DOC
Original: 3000015452
Attachments:
Attachment A - Special Terms and Conditions - Pages 1-7
Attachment B - Line Item Responses - Page 1
Attachment C - Online Bidding Instructions - Pages 1-10
07/14/2020 07/17/2020
2:00:00 PM CT
107001

Attachment Preview

STATE OF LOUISIANA
Office of State Procurement
INVITATION TO BID
RESPONSES MUST BE
RECEIVED BY
07/17/2020
02:00 PM CST
TO SUBMIT AN ELECTRONIC (ONLINE)
RESPONSE CLICK THE LINK BELOW.
Vendor No.:___________________
Solicitation: 3000015452
Opening Date: 07/17/2020
Vendor Name and Address: (to be completed by Vendor)
Ship To Address:
JOEY REAGAN 225-655-2575
DOC LA STATE PENITENTIARY/LSP - CANTEEN
17544 TUNICA TRACE - HWY 66
ANGOLA, LA 70712
SUBMIT FAX RESPONSE
TO : Office of State Procurement
Fax Number: 225-342-9756
Physical Address:
1201 N. Third Street, Suite 2-160
Baton Rouge, LA 70802
RFx Number: 3000015452
Version: 1
Buyer: DEREK BURAS
Buyer Phone: 225-342-5564
E-Mail: derek.buras@la.gov
Scheduled Begin Date:
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021EEAB1BD4F2F32790F60
QUESTIONS TO BE COMPLETED BY VENDOR
1.______ Have you reviewed all attachments to the bid invitation and answered all questions?
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid
response?
3.______ Have you attached / included all required files to the bid response?
4.______ Have you attached the signature page to the bid response?
5.______ Delivery will be made this number of days After Receipt of Order (ARO)
6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30
days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an
award consideration.
Required
YES
YES
YES
YES
NO
NO
Name of Solicitation: *Fax Bid* Religious Items for DOC
RFx text:
***********************************************Fax Bid*****************************************************
All vendors must be registered in the LaGov system in order to: submit an online bid, have their bids
tabulated by our office, and to receive automatic email notifications of bid opportunities.
VENDOR TELEPHONE NUMBER:
FAX NUMBER:
Signature of Authorized Bidder
TITLE
Name of Bidder
(Typed or printed)
DATE
Fax bid: 3000015452
Date: 07/17/2020
T-Number:
Bidder:
Page 2 of 8
To register as a vendor, access the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
Please include a W-9 form with your bid if you are newly registered. Do not register again if you are
already registered in the system. You will need a LaGov Vendor ID and Password in order to submit
an online bid.
Bidders are invited to submit bids via the Online Bid Response Link on Page 1 of this bid invitation.
Online bidding instructions are attached to this bid invitation.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding.
All documents associated with this solicitation should be included in the bidders submission.
Bid Documents Include:
Attachment A - Special Terms and Conditions - Pages 1-7
Attachment B - Line Item Responses - Page 1
Attachment C - Online Bidding Instructions - Pages 1-10
Bid delivery instructions for the Office of State Procurement:
Refer to Page 1 in Attachment A Special Terms and Conditions
============================================================================
RESALE:
All items are for canteen resale. Where listed, only brand name(s) specified will be accepted. No bid
will be considered where bid is for other than brand name specified. Bids must be quoted in quantity
and unit specified. (R.S. 39:1651-1657)
============================================================================
To establish a contract to supply Religious Items as specified to DOC - PE for a period of delivery
beginning date of award through December 31, 2020.
LINE
Description
1 Product Category:52101500
Religious Prayer Rug
Quantity
300
Unit Unit
Price
Extended
Amount
EA __________ ________________
To establish a contract to supply Rastafarian Items (prayer
rugs, hair locking gel, and deadlock caps) to DOC / Prison
Enterprises, as specified, for a period of delivery beginning
Date of Award through December 31, 2020.
Renewal Option: At the option of the State of Louisiana
and acceptance by the Contractor, this contract may be
extended for two (2) additional twelve (12) month period at
the same prices, terms and conditions. Total contract time
may not exceed thirty-fix (36) months.
Quantities Estimated: The listed quantities are estimated
Fax bid: 3000015452
Date: 07/17/2020
T-Number:
Bidder:
Page 3 of 8
LINE
Description
Quantity Unit
to be the amount needed. In the event a greater or lesser
quantity is needed, the right is reserved by the State of
Louisiana to increase or decrease the amount, at the
same price and terms stated in the bid.
Delivery Terms: To be delivery on a called for as needed
by Agency basis. DO NOT SHIP UNTIL CALLED FOR BY
AGENCY.
Delivery Terms: 10 - 15 Days ARO
Freight: Unit price shall be inclusive for all freight charges
and shall not be paid separately. Items shall be FOB
agency - Title passing upon receipt of goods.
Brand Names: These items are for canteen resale.
Where brand names are listed, only those brands are
acceptable unless "or equal" is stated. (LA R.S.
39:1651-1657).
Unit
Price
Extended
Amount
RELIGIOUS PRAYER RUG
Islamic Prayer Rug - Muslim Velvet Namaz Sajadah
Janamaz Geometric Arch
Brand: Modefa Or Equal
Color: Brown
* Velvet Islamic prayer rug with textured design
* Soft, thin velvet prayer mat
* Intricate geometric pattern with arch
* Size (approximate): 27.5" x 43.5" with a 2" fringe on
each end
Specify Brand Bidding:__________________
Specify Color Bidding:__________________
Specify Dimensions Bidding:______________
2 Product Category:91101700
Locking Gel
HAIR GEL
Brand: Jamaican Mango and Lime Locking Hair Gel or
200
EA __________ ________________
Fax bid: 3000015452
Date: 07/17/2020
T-Number:
Bidder:
Page 4 of 8
LINE
Description
Quantity Unit
Equal
Size (approximate): 6 oz.
* Firm hold and soft finish without flaking or build up
* Repairs and strengthens, fortified with Manuka Honey
and Moringa seed oil, to prevent hair breakage
* Formulated without petrolatum, mineral oil, sulfates, or
parabens
Delivery Terms: To be delivery on a called for as needed
by Agency basis. DO NOT SHIP UNTIL CALLED FOR BY
AGENCY.
Delivery Terms: 10 - 15 Days ARO
Unit
Price
Extended
Amount
Specify Brand Bidding:______________
Specify Size Bidding:_________________
3 Product Category:91101700
300
Dreadlocks Cap
DREADLOCKS CAP
Brand: Beauty Town or Equal
Color: Black
* Unisex
* Comfortable fit, Stretchable
* Soft and lightweight
* One size fits most
Delivery Terms: To be delivery on a called for as needed
by Agency basis. DO NOT SHIP UNTIL CALLED FOR BY
AGENCY.
Delivery Terms: 10 - 15 Days ARO
Specify Brand Bidding:__________________
Specify Color Bidding:__________________
EA __________ ________________
Fax bid: 3000015452
Date: 07/17/2020
T-Number:
Bidder:
Page 5 of 8
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.
3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS
CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.
7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
8. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
9. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE
BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER
CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED
ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID
INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
10. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.
11. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
12. BID FORMS.
ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED
AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:
A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;
B. BID FILLED OUT IN PENCIL; AND
C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS
BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFICED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME AND DATE INDICATED IN ORDER
TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE
CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED
BEFORE BID OPENING. ALTERATIONS TO PRICE MUST BE RECEIVED AT THE ADDRESS LISTED IN THE SOLICITATION OR VIA THE
ONLINE VENDOR PORTAL BEFORE THE BID OPENING TIME AND DATE. ENTIRE BID SHOULD BE RETURNED, EXECEPT ITEM PAGES
NOT BID.
13. STANDARDS OF QUALITY.
ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS
AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY
MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE
OF DESCRIBING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT OR
RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID. BIDS

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