*FAX BID* Aug. 2020 Cheese for DOC-PE

Agency: State Government of Louisiana
State: Louisiana
Type of Government: State & Local
NAICS Category:
  • 311513 - Cheese Manufacturing
Posted Date: Jun 23, 2020
Due Date: Jul 7, 2020
Solicitation No: 3000015393
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description date issued bid open date/time help
3000015393 *FAX BID* Aug. 2020 Cheese for DOC-PE
Original: 3000015393
Attachments:
Attachment A - Special Terms and Conditions - Pages 1-8
Attachment B - Line Item Responses - Page 1
Attachment C - Online Bidding Instructions - Pages 1-11
06/22/2020 07/07/2020
2:00:00 PM CT
107001

Attachment Preview

STATE OF LOUISIANA
Office of State Procurement
INVITATION TO BID
RESPONSES MUST BE
RECEIVED BY
07/07/2020
02:00 PM CST
TO SUBMIT AN ELECTRONIC (ONLINE)
RESPONSE CLICK THE LINK BELOW.
Vendor No.:___________________
Solicitation: 3000015393
Opening Date: 07/07/2020
Vendor Name and Address: (to be completed by Vendor)
Ship To Address:
Tim Rioux 225-342-6793
DOC PRISON ENTERPRISES-WAKEFIELD MEAT
10748 US HWY 61
ST. FRANCISVILLE, LA 70748
SUBMIT FAX RESPONSE
TO : Office of State Procurement
Fax Number: (225) 342-9756
Physical Address:
1201 N. Third Street, Suite 2-160
Baton Rouge, LA 70802
RFx Number: 3000015393
Version: 1
Buyer: LAUREN MILLINER
Buyer Phone: 225-342-8014
E-Mail: lauren.milliner@la.gov
Scheduled Begin Date:
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021EEAAD97AD3EFC2E4B2D
QUESTIONS TO BE COMPLETED BY VENDOR
1.______ Have you reviewed all attachments to the bid invitation and answered all questions?
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid
response?
3.______ Have you attached / included all required files to the bid response?
4.______ Have you attached the signature page to the bid response?
5.______ Delivery will be made this number of days After Receipt of Order (ARO)
6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30
days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an
award consideration.
Required
YES
YES
YES
YES
NO
NO
Name of Solicitation: *FAX BID* Aug. 2020 Cheese for DOC-PE
RFx text:
*****************************************************FAX BID*****************************************************
All vendors must be registered in the LaGov system in order to: submit an online bid, have their bids
tabulated by our office, and to receive automatic email notifications of bid opportunities.
VENDOR TELEPHONE NUMBER:
FAX NUMBER:
Signature of Authorized Bidder
TITLE
Name of Bidder
(Typed or printed)
DATE
Fax bid: 3000015393
Date: 07/07/2020
T-Number:
Bidder:
Page 2 of 7
To register as a vendor, access the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
Please include a W-9 form with your bid if you are newly registered. Do not register again if you are
already registered in the system. You will need a LaGov Vendor ID and Password in order to submit
an online bid.
Bidders are invited to submit bids via the Online Bid Response Link on Page 1 of this bid invitation.
Online bidding instructions are attached to this bid invitation.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding.
All documents associated with this solicitation should be included in the bidders submission.
Bid Documents Include:
Attachment A Special Terms and Conditions Pages 1-8
Attachment B Line Item Responses Page 1
Attachment C Online Bidding Instructions Pages 1-11
Bid delivery instructions for the Office of State Procurement:
Refer to Page 1 in Attachment A Special Terms and Conditions
LINE
Description
1 Product Category:50131802
Whole Loaf Cheese
Quantity
60
Unit Unit
Price
Extended
Amount
CE __________ ________________
Pasteurized processed American, Loaf, US Grade A,
Colored, Cultured milk, Salt
Poly-wax packing on each individual loaf
Packing: (6) 5 lb. loaves per / 30 lb. case
Must be refrigerated
No imitation
Product must have processed date stamped on the box
and processed date must have been within 90 days of the
delivery date to Wakefield.
Brands: Pocahontas, Bongard, or Equal
Delivery Date: 08/06/2020 or Earlier
Specify Loaves Per Case Bidding: ____________
Specify Lb. Per Loaf Bidding: ________________
Specify Brand Bidding:_____________________
Specify Delivery Date Bidding: _______________
Fax bid: 3000015393
Date: 07/07/2020
T-Number:
Bidder:
Page 3 of 7
LINE
Description
2 Product Category:50131802
Sliced Cheese
American, sliced, imitation
Colored
Case to contain (4) 5 lb. loaves, 20 lb. cases
Each loaf to be packaged in an individual poly-lined
corrugated carton within the case
Not to be individually wrapped slices.
Product must have processed date stamped on the box
and processed date must have been within 90 days of the
delivery date to Wakefield.
Brands: Pocahontas, Bongard, or Equal
Delivery Date: 08/06/2020 or Earlier
Specify Loaves Per Case Bidding: ____________
Specify Lb. Per Loaf Bidding: ________________
Specify Brand Bidding:_____________________
Specify Delivery Date Bidding: _______________
Quantity
170
Unit Unit
Price
Extended
Amount
CE __________ ________________
Fax bid: 3000015393
Date: 07/07/2020
T-Number:
Bidder:
Page 4 of 7
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.
3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS
CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.
7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
8. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
9. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE
BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER
CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED
ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID
INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
10. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.
11. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.
12. BID FORMS.
ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED
AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:
A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;
B. BID FILLED OUT IN PENCIL; AND
C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS
BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFICED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME AND DATE INDICATED IN ORDER
TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE
CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED
BEFORE BID OPENING. ALTERATIONS TO PRICE MUST BE RECEIVED AT THE ADDRESS LISTED IN THE SOLICITATION OR VIA THE
ONLINE VENDOR PORTAL BEFORE THE BID OPENING TIME AND DATE. ENTIRE BID SHOULD BE RETURNED, EXECEPT ITEM PAGES
NOT BID.
13. STANDARDS OF QUALITY.
ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS
AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY
MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE
OF DESCRIBING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT OR
RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID. BIDS
Fax bid: 3000015393
Date: 07/07/2020
T-Number:
Bidder:
Page 5 of 7
NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE
SOLICITATION.
14. DESCRIPTIVE INFORMATION.
BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS
ILLUSTRATIONS, DESCRIPTIVE LITERATURE, TECHNICAL DATA) SUFFICIENT FOR STATE OF LOUISIANA TO EVALUATE
QUALITY, SUITABILITY, AND COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT
DESCRIPTIVE INFORMATION MAY CAUSE BID TO BE REJECTED. ANY CHANGE MADE TO A MANUFACTURER'S
PUBLISHED SPECIFICATIONS SUBMITTED FOR A PRODUCT SHALL BE VERIFIABLE BY THE MANUFACTURER. IF ITEM(S) BID DO NOT
FULLY COMPLY WITH SPECIFICATIONS (INCLUDING BRAND AND/OR PRODUCT NUMBER), BIDDER SHOULD
STATE IN WHAT RESPECT ITEM(S) DEVIATE. FAILURE TO NOTE EXCEPTIONS ON THE BID FORM WILL NOT RELIEVE THE SUCCESFUL
BIDDER(S) FROM SUPPLYING THE ACTUAL PRODUCTS REQUESTED.
15. RECEIPT OF FAX BIDS.
NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD WILL BE GIVEN DURING THE EVALUATION
PROCESS. BIDS MAY BE EXAMINED IN ACCORDANCE WITH LA R.S. 44 I. INFORMATION PERTAINING TO COMPLETED FILES MAY BE
SECURED BY VISITING THE STATE OF LOUISIANA DURING NORMAL WORKING HOURS.
16. AWARDS.
THE STATE OF LOUISIANA RESERVES THE RIGHT TO AWARD ITEMS SEPARATELY, GROUPED OR ON AN ALL-OR-NONE
BASIS AND TO REJECT ANY OR ALL BIDS AND WAIVE ANY INFORMALITIES.
17. PRICES.
UNLESS OTHERWISE SPECIFIED BY THE STATE OF LOUISIANA IN THE SOLICITATION, BID PRICES MUST BE COMPLETE,
INCLUDING TRANSPORTATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF
30 DAYS. IF ACCEPTED, PRICES MUST BE FIRM FOR THE CONTRACTUAL PERIOD. BIDS OTHER THAN F.O.B. DESTINATION MAY BE
REJECTED. PRICES SHOULD BE QUOTED IN THE UNIT (EACH, BOX, CASE, ETC.) AS SPECIFIED IN
THE SOLICITATION.
18. DELIVERIES.
BIDS MAY BE REJECTED IF THE DELIVERY TIME INDICATED IS LONGER THAN THAT SPECIFIED IN THE SOLICITATION.
19. TAXES.
VENDOR IS RESPONSIBLE FOR INCLUDING ALL APPLICABLE TAXES IN THE BID PRICE. STATE AGENCIES ARE EXEMPT
FROM ALL STATE AND LOCAL SALES AND USE TAXES.
20. NEW PRODUCTS.
UNLESS SPECIFICALLY CALLED FOR IN THE SOLICITATION, ALL PRODUCTS FOR PURCHASE MUST BE NEW, NEVER
PREVIOUSLY USED, AND THE CURRENT MODEL AND/OR PACKAGING. NO REMANUFACTURED, DEMONSTRATOR, USED
OR IRREGULAR PRODUCT WILL BE CONSIDERED FOR PURCHASE UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION. THE
MANUFACTURER'S STANDARD WARRANTY WILL APPLY UNLESS OTHERWISE SPECIFED IN THE SOLICITATION.
21. CONTRACT RENEWALS.
UPON AGREEMENT OF THE STATE OF LOUISIANA AGENCY AND THE CONTRACTOR, A TERM CONTRACT MAY BE EXTENDED FOR 2
ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICES, TERMS AND CONDITIONS. IN SUCH CASES, THE TOTAL CONTRACT TERM
CANNOT EXCEED 36 MONTHS.
22. CONTRACT CANCELLATION.
THE STATE OF LOUISIANA HAS THE RIGHT TO TERMINATE THE CONTRACT IMMEDIATELY FOR ANY OF THE FOLLOWING REASONS:
(A) MISREPRESENTATION BY THE CONTRACTOR;
(B) CONTRACTOR'S FRAUD, COLLUSION, CONSPIRACY OR OTHER UNLAWFUL MEANS OF OBTAINING ANY
CONTRACT WITH THE STATE OF LOUISIANA;
(C) CONFLICT OF CONTRACT PROVISIONS WITH CONSTITUTIONAL OR STATUTORY PROVISIONS OF STATE OR
FEDERAL LAW;
(D) ABUSIVE OR BELLIGERENT CONDUCT BY CONTRACTOR TOWARDS AN EMPLOYEE OR AGENT OF THE STATE;
(E) CONTRACTOR'S INTENTIONAL VIOLATION OF THE PROCUREMENT CODE (LA. R.S. 39:1551 ET SEQ.) AND ITS

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