FAU Campus Plant Materials

Agency: Florida Atlantic University
State: Florida
Type of Government: State & Local
Posted Date: Jul 5, 2018
Due Date: Aug 2, 2018
Solicitation No: 2019-ITN-0015-CB
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Event Title
FAU Campus Plant Materials
Event Type
Invitation to Negotiate
Event Number
Stage Title
Payment Terms
Sealed Bid
Time Zone
EST - Eastern Standard Time (EST)
Event Open Date
7/5/2018 3:00 PM EST
Event Close Date
8/2/2018 3:00 PM EST
Sealed Bid Open Date
8/2/2018 3:00 PM EST
Question Submission Close Date
7/18/2018 12:00 PM EST
If you need more information on this event, please contact:
Carolyn Bethmann
+1 561-297-2608


Florida Atlantic University requests written proposals from qualified firms to provide Plant Materials on an as-needed basis at the following campuses:

  • Boca Raton Campus, 777 Glades Road, Boca Raton, FL 33431

  • Jupiter Campus, 5353 Parkside Dr, Jupiter, FL 33458

  • Davie Campus, 3200 College Ave. Davie, FL 33314

Refer to the plant specifications in the Buyer Attachment for details.

Contract Term:

The term shall be three years with an option to renew the contract for two (2) additional three (3) year periods.

University Priorities:

  • Pricing/Cost: A reasonable, structured, comprehensive and logical breakdown of all costs.
  • Experience/Qualifications: Qualifications and experience of personnel with an emphasis on documented experience in successfully completing work on facilities of a similar size and scope.
  • Service: Service approach and methodology to perform the required services.
  • References: Current and past project references of a similar size and scope.

Evaluation Process and Award:

The University’s sole point of contact for all matters relating to this ITN: .

Carolyn Bethmann, Assistant Director of Purchasing

Phone No: 561-297-2608

E-Mail: cbethmann@fau.edu

Proposals will be evaluated by an ITN Evaluation Committee to determine which written responses most closely adhere to the ITN requirements and whose proposals best address the University’s priorities, as previously stated. The committee members may consist of University Faculty, Staff, Students and designated experts. The short list may be comprised of as few as a single vendor or as many as all vendors. Those selected for the short list will continue in the evaluation process, which may involve at the University’s sole and absolute discretion site visits, vendor presentations, vendor management team interviews, negotiations, and evaluation of the vendor’s best and final offer.

The determination of the vendors selected for the short list with which negotiations may continue will be based on evaluation of the written response submitted. There will be no opportunity for presentations at this stage. Any response that is not complete, detailed, and accurate, or that indicates the company prefers to defer providing complete details until a later stage in the process, may be declared non-responsive at the University’s discretion and rejected without further evaluation.

The Committee may meet with the short-listed vendors to discuss their capabilities, plans for servicing FAU and satisfying FAU’s requirements. After negotiations, if any, have been completed, the short-listed vendors will be given a deadline for submission of “best and final” offers (BAFOs). BAFOs may not be withdrawn within 90 days of submission and Vendors will not be allowed to make further adjustments to their offer, except to respond to requests for clarification from the Committee. The recommendation of the Evaluation Committee will be based upon the initial written response, interviews (if any), negotiations (if any), and best and final offers.

The University reserves the right, in its sole and absolute discretion, to award this ITN in full or in part, or make no award at all, or cancel or modify this ITN at any time.

(Note: Florida Atlantic University reserves the right to cancel this solicitation and acquire the products and services contained within via a pre-existing agreement, such as State of Florida Contract, Cooperative Contract, etc. if it is determined to be in the best interest of the University.)

The University also reserves the right to award to another responsive and responsible Proposer in the event of vendor default, non-performance, non-compliance or similar issues affecting the University at any time throughout the development agreement and any renewal period.

Award shall be based upon a responsible Proposer whose proposal is responsive to the ITN, demonstrates a clear understanding of the priorities, and demonstrates the capabilities to perform satisfactorily based on service and price matters. FAU reserves the right in its sole and absolute discretion to select the proposal deemed to be in the best interests of the University.

Confidentiality: From the date of issuance of this ITN, until an award is made, the vendor must not make available or discuss its proposal, or any part thereof, with any employee or agent of the University, unless permitted by the Procurement Director, in writing, for purposes of clarification only, as set forth herein.

Any individual associated with the company participating in this ITN who contacts any other university employee and/or Evaluation Committee member regarding any aspect of this ITN, who attempts to discuss the ITN with any representative of FAU other than the person designated as the sole point of contact, whether such contact be in person, telephone, or through electronic or written correspondence, may be determined to have violated the terms and conditions of this solicitation. If that determination is made, any proposal received from such an individual OR their company may be rejected as non-responsive and not subject to evaluation. If there are any changes or additions to the Sole Point of Contact information at any time in the process, participating companies will be notified via an addendum to the ITN.

Questions regarding the ITN document and/or process should be submitted in the Q&A Board of this electronic sourcing system. No oral communications shall be considered as a change to the ITN. All postings referred to in this ITN will be posted electronically on the Purchasing website at http://www.fau.edu/purchasing/bid_info.php. . At all times it shall remain the responsibility of the company participating in the ITN to check the website for postings of short-lists and award decisions. No further notice will be given.

Posting of Recommended Awards:

The official bid/proposal recommended awards will be posted for review electronically and will remain posted for a period of 72 hours (excluding weekends and holidays). Failure to timely file a protest or failure to timely deliver the required bond or other security in accordance with the Board of Governors’ Regulations 18.002 and 18.003, and FAU Regulations 6.008 shall constitute a waiver of protest proceedings. Notice of bid awards will also be available electronically on the Purchasing website at: http://www.fau.edu/purchasing/bid_info.php

Stage Description

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