Fat Analyzer

Agency: Kansas Department of Administration
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 334516 - Analytical Laboratory Instrument Manufacturing
Posted Date: Feb 26, 2020
Due Date: Mar 26, 2020
Solicitation No: EVT0007294
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Solicitation Detail
Fat Analyzer

Bid Closing Date: 03/26/2020
Bid Number: EVT0007294
Agency: Kansas Dept of Agriculture

Bid Files:
Event Details
Bid Specification
EVT7294_Amendment_1.docx

Attachment Preview

STATE OF KANSAS
Event Details
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0007294
Sell
RFx
Event Round
Version
1
2
Event Name
Fat Analyzer
Start Time
Finish Time
02/25/2020 10:49:37 CST
03/26/2020 14:00:00 CDT
Page
1
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
Aubrey L Waters
785/296-2401
aubrey.waters@ks.gov
Event Description
Request for Quote (RFQ) for a Fat Analyzer for the Kansas Department of Agriculture Laboratory (KDAL).
General Comments
- **************************************************************************************
Questions/Amendment - No pre-proposal conference is scheduled for this Bid Event. Questions requesting
clarification of the Bid Event must be submitted via email (in MS Word format, no tables) to the Procurement
Officer (Event Contact) indicated above prior to 12:00PM CST on March 3, 2020. Each question or clarification
should reference the appropriate Bid Event section.
Failure to notify the Procurement Officer (Event Contact) of any conflicts or ambiguities in the Bid Event may
result in items being resolved in the best interest of the State. Any modification to this Bid Event as a
result of written responses to questions received, shall be made in writing by amendment and dispatched to all
bidders invited to this event. Only written communications are binding.
Answers to questions will be available in the form of an amendment on the Procurement and Contracts' website,
www.admin.ks.gov/offices/procurement-and-contracts.
It shall be the responsibility of all participating bidders to acquire any and all amendments and additional
information as it is made available from the web site cited above. Vendors/Bidders not initially invited to
participate in this Bid Event must notify the Procurement Officer (Event Contact) of their intent to bid at
least 24 hours prior to the event's closing date/time. Bidders are required to check the website periodically
for any additional information or instructions.
- **************************************************************************************
MANDATORY REQUIREMENT: If you are interested in bidding on this transaction you MUST BE OFFICIALLY INVITED to
the event. Contact the person named above at least 24 HOURS BEFORE the official finish date and time to
request the official invitation.
Due to State of Kansas SMART Strategic Sourcing System requirements, any bidder with an interest in bidding on
any State of Kansas SOURCING EVENT must officially request an invitation from the Procurement Officer (Event
Contact) at least 24 hours before the Bid Event official finish date and time. If you fail to request such in
a timely fashion, your bid may be rejected in its entirety.
EXCEPTION: If you have received a Bid Event Document with your company’s name in the upper right hand corner
of the document, your company has already been invited to the bid event.
If you are not a registered bidder/vendor with the state of Kansas you must register as a bidder AND request
official invitation at least 24 hours before the Bid Event official finish date and time. To register as a
bidder visit our website: www.admin.ks.gov/offices/procurement-and-contracts
- **************************************************************************************
BIDDER MUST OBTAIN A CURRENT TAX CLEARANCE CERTIFICATE
A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is compliant
with all primary Kansas Tax Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation.
Information pertaining to a Tax Clearance is subject to change(s), which may arise as a result of a State Tax
Audit, Federal Revenue Agent Report, or other lawful adjustment(s).
INSTRUCTIONS: To obtain a Current Tax Clearance Certificate, you must:
• Go to http://ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate
• Return to the website the following working day to see if KDOR will issue the certificate
• If issued an official certificate, print it and attach it to your bid response
• If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued
Bidders (and their subcontractors) are expected to submit a current Tax Clearance Certificate with every event
response.
REMINDER: You will need to sign back into the KDOR website to view and print the official tax clearance
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0007294
Sell
RFx
Event Round
Version
1
2
Event Name
Fat Analyzer
Start Time
Finish Time
02/25/2020 10:49:37 CST
03/26/2020 14:00:00 CDT
Page
2
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
Aubrey L Waters
785/296-2401
aubrey.waters@ks.gov
certificate.
Information about Tax Registration can be found at the following website:
http://www.ksrevenue.org/busregistration.html
Procurement and Contracts reserves the right to confirm tax status of all potential contractors and
subcontractors prior to the release of a purchase order or contract award.
In the event that a current tax certificate is unavailable, Procurement and Contracts reserves the right to
notify a bidder (one that has submitted a timely event response) that they have to provide a current Tax
Clearance Certificate within ten (10) calendar days, or Procurement and Contracts may proceed with an award to
the next lowest responsive bidder, whichever is determined by the Director of Purchases to be in the best
interest of the State.
- *************************************************************************************
During the 2012 Session, the Kansas Legislature enacted a Bidder Preference Program which created three (3)
bid preferences. To see if you qualify for any of the preferences, please go to the following website for more
information:
www.admin.ks.gov/offices/procurement-and-contracts/bidder-preference-program.
To claim this preference, the bid response must include the Preference Request Form and you must respond to
the applicable Bidder Preference category in the question under the General Questions section on the following
page(s).
*************************************************************************************
During the 2014 Session, the Kansas Legislature enacted the Disabled Veteran Owned Business bidder preference
program. For more information or to see if you qualify, please go to the following website:
http://admin.ks.gov/docs/default-source/ofpm/procurement-contracts/disabled-veteran-preference-program.doc
To claim this preference, the bid response must include a copy of the letter from Procurement and Contracts
certifying your company as a Disabled Veteran Owned Business and you must respond to the applicable Disabled
Veteran Owned Business category in the question under the General Questions section on the following page(s).
- **************************************************************************************
Emailed or Fax Bids Submission will NOT be accepted for this Bid Event.
- ATTC - See the attachment for additional information.
- *************************************************************************************
This Bid Event is a Request for Quote:
1. To receive consideration for award, one copy of the "Event Details", properly completed, must be returned
to and received by Procurement and Contracts no later than the specified closing time. (Hard copy "Event
Details" responses must be signed.)
2. All prices, terms, and conditions shall be shown. Prices, terms, and conditions not shown or presented
after closing will not be considered in the evaluation.
3. Prompt payment discounts will not be considered in determining the low bid.
4. Bid results will not be given to individuals over the phone. Results can be obtained by attending the
public bid opening. If unable to attend the public bid opening, bid tabulations can be obtained by sending an
e-mail to tabsheets@ks.gov or in writing to Kansas Procurement and Contracts, Attn: Bid Results, 900 SW
Jackson, Ste. 451, Topeka, KS 66612-1286. Please reference the Bid Event number on the request. There is no
charge for individual tabsheets. Copies of individual bids may be obtained under the Kansas Open Records Act
by calling (785) 296-0002, requesting an estimate of the cost to reproduce the documents, and remitting that
amount to the above address. Upon receipt of the funds, the documents will be sent.
5. Faxed bid responses are not acceptable for bids in excess of $25,000. FAX: (785) 296-7240
6. Products delivered, which have deviations not listed, will be rejected and the order canceled.
7. The brand names shown are given only to assist in identifying the type and quality of product required.
Bids on comparable brands are invited.
8. The specifications were written with the intent of permitting competitive bidding. Procurement and
Contracts reserves the right to waive minor deviations in the specifications which inadvertently restrict
bidding to a single manufacturer (or vendor) or when such deviations do not alter nor deter the Agency from
accomplishing the intended use or function. However, it shall be the bidder's responsibility to advise
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0007294
Sell
RFx
Event Round
Version
1
2
Event Name
Fat Analyzer
Start Time
Finish Time
02/25/2020 10:49:37 CST
03/26/2020 14:00:00 CDT
Page
3
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
Aubrey L Waters
785/296-2401
aubrey.waters@ks.gov
Procurement and Contracts of any specifications, language, other requirements, or any combinations thereof,
which restricts or limits bidding. Such notification must be submitted in writing and must be received by the
Procurement Officer (Event Contact) no later than five (5) days prior to the bid closing. Each bid shall
include descriptive literature and specifications on the product bid. However, the providing of this material
shall not be considered a substitute for listing deviations.
9. Delivered FOB Destination, Prepaid and Allowed.
General Questions
Question
UOM
Best
Does your organization accept the State of Kansas terms
and conditions as stated?
Worst
Required: Yes Mandatory Response:No
Response Comments
Is a current Tax Clearance Certificate included with
this bid event submission (instructions provided in the
IFB document)?
Required: Yes Mandatory Response:No
Response Comments
Is a completed Immigration Reform and Control form
included with this bid event submission (form provided
in the IFB document)?
Required: Yes Mandatory Response:No
Response Comments
Is a completed Sexual Harassment form included with
your bid event submission (form provided in the IFB
document)?
Required: Yes Mandatory Response:No
Response Comments
Response
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0007294
Sell
RFx
Event Round
Version
1
2
Event Name
Fat Analyzer
Start Time
Finish Time
02/25/2020 10:49:37 CST
03/26/2020 14:00:00 CDT
Page
4
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
Aubrey L Waters
785/296-2401
aubrey.waters@ks.gov
Is a completed Boycott of Israel form included with
your bid event submission (form provided in the IFB
document)?
Required: Yes Mandatory Response:No
Response Comments
Please select ONE category from the following list with
regard to a Bidder Preference. If selecting a Bidder
Preference category, supporting documentation must
accompany this bid response. (Note: #3 "State Use
Purchases" category does not apply to Requests for
Proposals)
Options:
Not claiming any Bidder Preference Category
Claiming the Disabled Veteran Owned Business Category
Claiming the State Use Purchases Bidder Preference Category
Claiming the Certified Business Bidder Preference Category
Required: Yes Mandatory Response: No
Response Comments
Payments Terms are “Net 30 days ARO”. Show discount(s)
if payment is made in less than thirty days. Discounts
offered will NOT be considered in determining the low
bid.
Required: Yes Mandatory Response:No
Response Comments
Procurement Card (P-Card): Presently, many State
Agencies use a State of Kansas Procurement Card
(Visa-branded P-Card) in lieu of a state warrant to pay
for some of its purchases. No additional charges will
be allowed for using the card.
May agencies use their P-Card for contract purchases?
Required: Yes Mandatory Response:No
Select One
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID
Format
Type
17300-EVT0007294
Sell
RFx
Event Round
Version
1
2
Event Name
Fat Analyzer
Start Time
Finish Time
02/25/2020 10:49:37 CST
03/26/2020 14:00:00 CDT
Page
5
Event Currency:
US Dollar
Bids allowed in other currency: No
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Contact:
Phone:
Email:
Department of Administration
Procurement and Contracts
900 SW Jackson
Suite 451-South
Topeka KS 66612-1286
United States
Aubrey L Waters
785/296-2401
aubrey.waters@ks.gov
Response Comments

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