External Audit and Tax Services

Agency: City Colleges of Chicago
State: Illinois
Type of Government: State & Local
Posted Date: Oct 25, 2019
Due Date: Nov 20, 2019
Solicitation No: MWJ1906
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
MWJ1906- External Audit and Tax Services

Description:
The City Colleges of Chicago (CCC) is seeking certified public accounting firms with a minimum of five years of experience in auditing higher education institutions and community colleges to audit the Colleges business-type activities, each major fund, and aggregate remaining fund information and, provide tax services.

Colleges:

Bid Documents:

MWJ1906-ExternalAuditandTaxServices-FINALSPEC-10252019.pdf
MWJ1906-SectionVIII-ExhibitOne-Fee-CostProposal-FINAL.xls
Pre-Bid Due Date: October 31, 2019 Pre-Bid Due Time: 10:00 AM

Pre-Bid Location:
Room 231
Dawson Technical Institute
3901 S. State Street
Chicago, IL 60609
Bid Posted Date: October 25, 2019 Bid Room: 102
Bid Due Date: November 20, 2019 Bid Due Time : 12:00 PM

Buyer:
Marietta Williams-Johnson
Buyer
312-553-3331
mwilliams@ccc.edu

Notes:

Attachment Preview

RFP #MWJ1906-External Audit and Tax Services
Office of Finance
REQUEST FOR PROPOSALS (RFP) #MWJ1906
EXTERNAL AUDIT AND TAX SERVICES
CITY COLLEGES OF CHICAGO
ONE (1) ORIGINAL SIGNATURE HARD COPY AND ONE (1) USB DRIVE OF THE RESPONSE TO
BE SUBMITTED
All responses shall be addressed and returned to:
City Colleges of Chicago
Procurement Services
3901 S. State Street, Room 102
Chicago, IL 60609
Attn: Marietta Williams-Johnson, Buyer
Responses must be received no later than 12:00 p.m. local Chicago time, on
Wednesday, November 20, 2019
Responses shall be submitted in sealed envelope(s) or package(s). The outside of the envelope or package must
clearly indicate the name of the project, RFP# MWJ1906 – External Audit and Tax Services for City
Colleges of Chicago (CCC), the time, and the date specified for receipt. The name and address of the
Responder must also be clearly printed on the outside of envelope or package. The Responder shall be
responsible for delivery by the due date and time, whether delivered by U.S. mail or messenger. Late responses
will be returned to the sender unopened.
A pre-proposal conference is scheduled for Thursday, October 31, 2019, at 10:00 a.m. in Conference Room 231
at City Colleges of Chicago, Dawson Technical Institute, 3901 S. State Street, Chicago, IL 60609. The Scope of
Services and the compliance procedures for the Minority and Women Business Enterprise Contract Participation
Plan (MBE/WBE) will be discussed. Firms anticipating submitting a response are encouraged to attend in
person or via teleconference. We recommend that you obtain a copy of the RFP document and bring it with you
to the meeting. All attendees, please RSVP your attendance to procurementservices@ccc.edu by Wednesday,
October 30, 2019, no later than 3:00 p.m. Photo identification is required when entering any City College of
Chicago location.
Questions regarding clarification or verification of these specifications and MBE/WBE compliance procedures
should be submitted in writing via email, in a Microsoft Word document, to Marietta Williams-Johnson, Buyer –
312-553-2590, at procurementservices@ccc.edu. The deadline for submitting final questions is Friday,
November 1, 2019, by 12:00 p.m.
The Letter of Intent to Submit a Response, Attachment A, is due via email, procurementservices@ccc.edu, to
the attention of Marietta Williams-Johnson by Friday, November 14, 2019, no later than 12:00 p.m. If you do
not intend to submit a response to this RFP, please email us a brief, detailed explanation to
procurementservices@ccc.edu in order to continue to receive future bid/RFP/RFP notices.
__________________________________________________________________________________________
City Colleges of Chicago
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October 25, 2019
RFP #MWJ1906-External Audit and Tax Services
Table of Contents
Office of Finance
SECTION I – GENERAL INFORMATION ……………………………………………………………………...3
SECTION II – INTENT AND SCOPE OF SERVICE ………………………………………..…………..……....3
SECTION III – SUBMITTAL REQUIREMENTS ...……………………………………………………………..5
SECTION IV – INSURANCE REQUIREMENTS ……………………………………………………..…...........9
SECTION V – GENERAL INSTRUCTIONS ……………..………………………………………………..…...12
SECTION VI – EVALUATION CRITERIA …………….....……………………………………………………16
SECTION VII – EXECUTIVE SUMMARY FORM …….…………..……………………………….................17
SECTION VIII – FEE/COST PROPOSAL……………………………………………………………....……….18
(EXHIBIT I – SECTION VIII – FEE/COST PROPOSAL – see separate Excel spreadsheet file)
ATTACHMENT(S)
ATTACHMENT A – LETTER OF INTENT TO SUBMIT A RESPONSE..…………………………………....19
ATTACHMENT B – REFERENCE QUESTIONNAIRE ……………………………………………………….20
APPENDICES:
APPENDIX I – TERMS AND CONDITIONS REGARDING COMPLIANCE WITH THE MINORITY
BUSINESS COMMITMENT AND WOMEN BUSINESS ENTERPRISE COMMITMENT
APPENDIX II – ETHICS ORIENTATION FOR CONTRACTORS/VENDORS
APPENDIX III - IRS W-9 INSTRUCTIONS AND FORM
APPENDIX IV – ECONOMIC DISCLOSURE INSTRUCTIONS AND ECONOMIC DISCLOSURE
STATEMENT AND AFFIDAVIT
APPENDIX V – PROFESSIONAL SERVICES AGREEMENT (for informational purposes only, do not
complete/submit)
__________________________________________________________________________________________
City Colleges of Chicago
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October 25, 2019
RFP #MWJ1906-External Audit and Tax Services
Office of Finance
SECTION I - GENERAL INFORMATION
City Colleges of Chicago (CCC) consists of seven (7) community colleges which are all located within the city
limits of Chicago. In addition, there are five (5) satellite locations that are affiliated with the colleges. A seven-
member board of trustees, who are appointed by the Mayor of Chicago, governs the system. The chief
administrative officer of the system is the Chancellor, who is appointed by the Board of Trustees. Each college
has its own President, who reports to the Chancellor, and its own administrative staff which is responsible for
policy administration in the areas of human resources and staff development, finance, academic affairs,
administrative services and information technology. Each of these areas is headed by a Vice Chancellor that
reports to the Chancellor.
The RFP and all attachments are available for download from the City Colleges of Chicago website,
www.ccc.edu, Procurement Services, Current Bid Schedule of CCC. Responderrs who download the RFP waive
their right to have clarifications and/or addenda sent to them. Such Responders are responsible for checking the
website for clarifications and/or addenda. Failure to obtain clarifications and/or addenda from the website shall
not relieve such Responders from being bound by additional terms and conditions in the clarification and/or
addenda, if any, or from considering additional information contained therein in preparing their proposals. Note
that there may be multiple clarifications and/or addenda. Any harm to a Proposer resulting from such failure
shall not be valid grounds for protest against award(s) made under this RFP. Proposals will not be accepted in
electronic forms.
SECTION II - INTENT AND SCOPE OF SERVICE
A. Intent
The City Colleges of Chicago (CCC) is seeking certified public accounting firms with a minimum of five
years of experience in auditing higher education institutions and community colleges to audit the College’s
business-type activities, each major fund, and aggregate remaining fund information as of and for the year
ending June 30th, which collectively comprise the financial statements.
CCC has received an unqualified opinion in its current and past audits and the GFOA Excellence in
Financial Reporting Award. We expect to receive it for 2019. Our FY 2018 Comprehensive Annual
Financial Report (CAFR) and our FY 2020 Budget are available on our website at
http://ccc.edu/departments/Pages/Annual-Finance-and-Budget-Reports-.aspx .
CCC uses the following PeopleSoft 9.2 modules:
PeopleSoft Financials – General ledger, Accounts Receivable, and Accounts Payable
PeopleSoft Grants – Grant Module
PeopleSoft Student Administration – Student Financials
PeopleSoft Human Resources – Human Resources (Benefits) and Payroll
B. Scope of Services
The audit will be conducted in accordance with auditing standards generally accepted in the United States of
America, Government Auditing Standards issued by the Comptroller General of the United States and the
audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), and the
Illinois Community College Board’s (“ICCB”) Fiscal Management Manual. Additional information
regarding the Illinois Community College Board can be found on their website at www.iccb.state.il.us.
1) The preliminary audit fieldwork shall be scheduled immediately upon audit firm selection. Final
fieldwork shall commence no later than the second week in August. A draft copy of the audit report
__________________________________________________________________________________________
City Colleges of Chicago
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October 25, 2019
RFP #MWJ1906-External Audit and Tax Services
Office of Finance
should be submitted no later than the first week in October and the final audit report completed and
delivered no later than October 15th.
2) The auditor will produce an annual management letter in connection with their examination of the
financial records if required. The letter will make recommendations with regard to the internal controls
and reporting practices generating the financial information. The management letter shall be completed
and delivered with the final audit report.
3) It is expected that the audit firm will assist CCC with the necessary application and reporting to achieve
GFOA Certificate of Excellence in financial reporting.
4) Tax returns completed 2 weeks prior to filing deadline.
CCC requests the following reports or types of opinions to be included in this audit engagement:
1. Audit of basic financial statements of Community College District 508
a. In accordance with generally accepted auditing standards
b. In accordance with Government Auditing Standards
c. As required by the ICCB’s Fiscal Management Manual
2. Examination of “Schedule of Enrollment Data and Other Bases on Which Claims are Filed”
a. In accordance with AICPA attestation standards
b. As required by the ICCB’s Fiscal Management Manual
3. Reports to be issued
a. Basic financial statements
b. CAFR
c. ICCB grants (list is illustrative; actual grants may vary from year to year, depending on
ICCB funding and grants awarded)
i. Early School Leavers
ii. Federal Basic
iii. Federal El Civics
iv. Carl Perkins
v. Innovative Bridge and Transition Program
vi. CTE Perkins Improvement
vii. State Basic Adult Ed.
viii. State Performance Adult Ed.
d. State of Illinois program specific grants (list is illustrative; actual grants may vary from
year to year depending on state funding and grants awarded)
i. Re-Enrolled Student Project
ii. Title XX / Compass
iii. Illinois Empower
iv. Youth Scholar Skills & Services
e. “In relation to” opinion for Youth Connection Chart School program specific grants
4. A-133 single audit
5. Audit of basic financial statements of CCC Foundation, a 501c(3) organization and prepare Annual
Federal and State Form 990.
__________________________________________________________________________________________
City Colleges of Chicago
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October 25, 2019
RFP #MWJ1906-External Audit and Tax Services
Office of Finance
6. Prepare Federal and State Form 990-T Exempt Organization Business Income Tax Return
While final responsibility for the financial statements rests with CCC, the auditors are expected to possess and
demonstrate sufficient expertise in governmental accounting and reporting to assure all reporting requirements
are met. CCC does expect the firm to maintain in their possession the District’s work papers for a minimum of
seven years.
SECTION III - SUBMITTAL REQUIREMENTS
Each Proposer submitting a proposal will be required to present evidence of experience, qualifications, financial
responsibility and capacity to perform the requested services. One (1) original signature hard copy and one (1)
USB drive is to be submitted in response to this RFP see Page 1. The USB shall include your entire proposal
response in one (1) pdf file; financial information may be submitted as an additional pdf file included on the
USBs.
Discussions may be conducted with Proposers who submit responses determined to have a reasonable possibility
of being selected. All Proposers shall be accorded fair and equal treatment with respect to the RFP process.
RESPONSES MAY BE DEEMED NON-RESPONSIVE AND WILL NOT BE FURTHER CONSIDERED
FOR FAILING TO SUBMIT A RESPONSE AND/OR DOCUMENTATION THAT ADDRESSES EACH
AND EVERY PARAGRAPH CITED IN THIS SECTION.
A. Format of Response
All original response(s) must be submitted with pages numbered with section dividers for each item
listed below. Each original signature response shall be submitted on standard 8 ½” x 11” plain white
copy paper with material printed on one (1) side only. Expensive papers and special bindings
(Absolutely no spiral bindings nor machine bindings) are discouraged since no materials will be
returned to the Proposer. The USB drive shall include your entire proposal response submitted in one (1)
pdf file and indicate RFP number, Responder’s name and enclose USB in an individual sleeve/case.
B. Contents of Response
1. Cover Letter:
The cover letter must be submitted on the Proposer’s letterhead, signed by a principal and the joint
venture partner, if applicable. The cover letter must contain a plan explaining how services will be
performed; a commitment to provide the services described in the Scope of Services of this RFP and
indicates that the offer is good for one hundred-eighty (180) days from submittal of proposal.
2. Executive Summary and Executive Summary Sheet
An Executive Summary which shall include a brief statement of understanding the scope of services
to be provided, a brief description of the firm, the services offered and the name of the Proposer and
the location of the Proposer’s principal place of business. Proposer shall also include the Executive
Summary Form (see Section VII).
3. Joint Ventures: A firm may propose both as a joint venture and independently as a single Proposer.
If a joint venture response is rejected, no firm which has participated in the joint response can be
considered to provide services unless it has separately submitted a response. Similarly, two (2) or
more firms may submit responses as a prime proposer and subcontractor(s) relationship. In the event
of such an arrangement, the CCC reserves the right to reject any subcontractor and accept only the
prime proposer. CCC will not accept a subcontractor and reject the primary proposer. If a
subcontractor wishes to be considered separately for a portion of the services, such firm should
submit a separate submittal in response to this RFP. A copy of the executed Joint Venture
__________________________________________________________________________________________
City Colleges of Chicago
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October 25, 2019

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