Experienced Assignment Courses and Juvenile Delinquency Orientation, CRS SP 327 (March 11, 2020)

Agency: Judical Council of California
State: California
Type of Government: State & Local
NAICS Category:
  • 611430 - Professional and Management Development Training
Posted Date: Mar 11, 2020
Due Date: Mar 26, 2020
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Experienced Assignment Courses and Juvenile Delinquency Orientation, CRS SP 327

The Judicial Council of California, Conference Support Services seeks proposals from hotels for sleeping rooms, November 15-20, 2020 or October 25-30, 2020 in San Francisco, California.

Proposals must be received by END OF BUSINESS DAY Pacific Time, March 26, 2020.

Hard copy proposals must be delivered to:

Judicial Council of California
Attn: 5th Floor Receptionist, RFP No. CRS SP 327
455 Golden Gate Avenue
San Francisco, CA 94102-3688

E-mail proposals:
Proposals may now be submitted via e-mail. E-mail proposals must be e-mailed to: ConferenceRFPs@jud.ca.gov . Subject line: RFP No. CRS SP 327.

Further information regarding this solicitation is set forth in Request for Proposals (RFP) No. CRS SP 327.

The Judicial Council of California, Conference and Print Production does not retain the services of third party or outsourced representation. All quoted rates are to be net, non-commissionable.

Request for Proposal
Attachment 1 – Administrative Rules Governing RFPs
Attachment 2 – Hotel Agreement Template
Attachment 3 – Vendors Acceptance of Terms and Conditions
Attachment 4 – Darfur Contracting Act Certification
Attachment 5 – Submission Form for Technical and Cost Proposal
Attachment 6 – Conflict of Interest Certification Form

Attachment Preview

REQUEST FOR
PROPOSALS
JUDICIAL COUNCIL OF CALIFORNIA
REGARDING:
RFP TITLE: EXPERIENCED
ASSIGNMENT COURSES AND JUVENILE
DELINQUENCY ORIENTATION
RFP NUMBER: CRS SP 327
(Room Block Only)
PROPOSALS DUE:
March 26, 2020 NO LATER THAN End of business.
PACIFIC TIME
1.0 BACKGROUND INFORMATION
1.1 Judicial Council of California. The Judicial Council of California, chaired by the
Chief Justice of California, is the chief policy making agency of the California
judicial system. The California Constitution directs the council to improve the
administration of justice by surveying judicial business, recommending
improvements to the courts, and making recommendations annually to the
Governor and the Legislature. The council also adopts rules for court
administration, practice, and procedure, and performs other functions prescribed
by law. The Judicial Council of California is the staff agency for the council and
assists both the council and its chair in performing their duties.
1.2 The orientation courses for judges, commissioners, and referees are designed to
satisfy the content-based requirements of Rule 10.462(c)(1)(B) of the California
Rules of Court applicable to new judges and subordinate judicial officers. The
courses also satisfy the expectations and requirements of Rule 10.462(c)(4)
applicable to experienced judges and subordinate judicial officers new to, or
returning to, an assignment.
1.3 History of the program.
December 1-6, 2019 – Sheraton Grand Sacramento
November 5-9, 2018 – Holiday Inn Golden Gateway
October 30-November 3, 2017 – Holiday Inn Golden Gateway
November 14–18, 2016—Holiday Inn Golden Gateway
November 2–5, 2015—Holiday Inn Golden Gateway
November 17–20, 2014 – Stanford Court
March 24–27, 2014 – Park 55 Wyndham
January 6–10, 2014—Holiday Inn Golden Gateway
2.0 DESCRIPTION OF SERVICES AND DELIVERABLES
The Judicial Council of California seeks the hotel or conference center for the following
program:
Title: Experienced Assignment Courses and Juvenile Delinquency Orientation
Dates (in order of Preference):
1st Choice: November 15-20, 2020
2nd Choice: October 25-30, 2020
Description: Furnish sleeping rooms for the program
Location: San Francisco, CA
Payment: Citibank, NA Corporate Meeting Cards (CMC)
Judicial Council of California’s maximum sleeping room unit rate: $185 or best
available rate
3.0 TIMELINE FOR THIS RFP
The Judicial Council of California has developed the following list of key events related
to this RFP. All dates are subject to change at the discretion of the Judicial Council of
California.
EVENT
RFP issued
Deadline for questions to
conferenceQ&A@jud.ca.gov
Questions and answers posted (estimate only)
Latest date and time proposal may be submitted
Evaluation of proposals (estimate only)
Short list of venues to be determined and site visits or
interviews to be arranged. (estimate only)
Notice of Intent to Award (estimate only)
Contract start date (estimate only)
Contract end date (estimate only)
DATE
March 12, 2020
March 17, 2020
March 18, 2020
March 26, 2020
End of Day
Week of April 6, 2020
Week of April 20, 2020
Week of May 4, 2020
June 1, 2020
November 22, 2020
4.0 RFP ATTACHMENTS
The following attachments are included as part of this RFP
ATTACHMENT
Attachment 1:
Administrative
Rules Governing
RFPs (Non-IT
Services)
Attachment
2: Judicial
Council of
California
Standard Terms
and Conditions
Attachment 3:
Proposer’s
Acceptance of
Terms and
Conditions
Attachment 4:
Darfur Contracting
Act Certification
Attachment 5:
Submission form for
Technical & Cost
Proposal
Attachment
6: Conflict of
Interest
Certification Form
DESCRIPTION
These rules govern this solicitation
If selected, the person or entity submitting a proposal (the
“Proposer”) must sign a Judicial Council of California Standard
Form agreement containing these terms and conditions (the
“Terms and Conditions”).
On this form, the Proposer must indicate acceptance of the Terms
and Conditions or identify exceptions to the Terms and
Conditions.
Proposer must complete the Darfur Contracting Act Certification
and submit the completed certification with its proposal.
This form details the technical and pricing requirements for the
program and must be completed and submitted in response to RFP’s
technical requirements.
Proposer must complete Conflict of Interest Certification and
submit the completed certification with its proposal
5.0 SUBMISSIONS OF PROPOSALS
5.1 Proposals should provide straightforward, concise information that satisfies
the requirements of Section 7 (“Proposal Contents”). Expensive bindings,
color displays, and the like are not necessary or desired. Emphasis should be
placed on conformity to the RFP’s instructions and requirements, and
completeness and clarity of content.
5.2 Proposals must be delivered by one of the options below
a. Mail: The Proposer must submit one (1) original and one (1) copy of
the technical proposal and the cost proposal, as well as the additional
attachments. The original must be signed by an authorized
representative of the Proposer. The Bidder must write the RFP title
and number on the outside of the sealed envelope. Proposals should
be sent by registered mail, certified mail, overnight courier, or by
hand delivery and must be delivered by the date and time listed on the
coversheet of this RFP to:
Judicial Council of California
Attn: 5th Floor Reception, RFP # CRS SP 327
455 Golden Gate Avenue
San Francisco, CA 94102
b. E-mail: Proposals may be submitted by E-mail to:
ConferenceRFPs@jud.ca.gov and must be delivered by the date and time
listed on the coversheet of this RFP. Bidders should write the RFP (CRS
SP 327) and RFP name (Experienced Assignment Courses and Juvenile
Delinquency Orientation) in the subject line of the E-mail. The only
acceptable proof of delivery for submittals made by E-mail will be the
automated receipt (with a date and time receipt) generated by JCC upon
the successful receipt of the bidders’ proposal.
5.3 Late proposals will not be accepted regardless of the method sent. Proposer
assumes all risk of late delivery by e-mail or any other method. Proposals
received after the deadline will be rejected without review.
5.4 Incomplete submittals may be rejected without review
6.0 PROPOSAL & COST CONTENTS
6.1 Technical & Cost Proposal (Attachment 5). The following information must
be included in the technical & cost proposal. A proposal lacking any of the following
information may be deemed non-responsive.
8. Legal name and address of firm (Proposer), the Contact’s name, title, telephone
numbers and E-mail address, federal tax identification number, web site, hotel
check-in/out time, and guest room reservation cancellation policy. Note that if
Proposer is a sole proprietor using his or her social security number, the social
security number will be required before finalizing a contract
b. Propose room block date.
c. Propose sleeping room unit rate(s).
d. Answer ADA compliance question.

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