Excavators

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 238910 - Site Preparation Contractors
Posted Date: Nov 5, 2019
Due Date: Nov 19, 2019
Solicitation No: 128-20
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Contact information: Please Login to View Page
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InvitationURL Commodity Addenda Dtopen Supt office PriceUrl
128-20 Excavators 11/19/2019 Equipment Mgmt 128-20Pricing

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Invitation No.: 128-20
Location: Statewide
Commodity: Excavators
Multiple Award
Pricing: http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/PurchDocs/128pricing.xls
INVITATION TO BID (ITB)
State of Ohio, Department of Transportation
Office of Contract Sales, Purchasing Services
Jack Marchbanks, Ph. D., Director
Bid Submission Deadline (Bid Opening Date):
November 19, 2019 at 2:00 p.m. eastern time
Company Name:
Federal Tax ID No.:
Physical/Mailing Address:
Street Address:
P.O. Box:
City:
St:
Zip:
Contact Person and Phone Number:
(authorized to answer questions
about your company’s bid)
E-Mail Address (required):
(person who filled out bid)
E-Mail Address (required):
(for notification of future bid opportunities)
Telephone Number
Submitted by:
Remit to Payment Address:
800 Number
Fax Number
Return Properly Marked, Complete Bid Packages To:
Ohio Department of Transportation
Office of Contract Sales, Purchasing Services, 1st floor
1980 West Broad St. Mail Stop 4110
Columbus, OH 43223
BIDDERS MUST SUBMIT ANY QUESTIONS, CLARIFICATIONS, OR INQUIRIES REGARDING THIS
INVITATION TO BID VIA THE FOLLOWING WEBSITE:
http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Pages/PurchasePBQ.aspx
Invitation No. 128-20
Contents
REQUIREMENTS/SPECIFICATIONS.......................................................................................................................... 2
State of Ohio, Department of Transportation (ODOT)........................................................................................... 12
Terms and Conditions for Submitting Excel Pricing File in Bid Package .......................................................... 12
INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING................................................................................. 13
GENERAL DEFINITIONS........................................................................................................................................... 22
STANDARD CONTRACT TERMS AND CONDITIONS ............................................................................................ 24
ODOT COOPERATIVE PURCHASING PROGRAM REQUIREMENTS................................................................... 36
DISTRICT MAP .......................................................................................................................................................... 37
SIGNATURE PAGE.................................................................................................................................................... 38
1
Invitation No. 128-20
Section 1:
Section 2:
Section 4:
Section 5:
Small, Medium, & Large Excavators 10/24/2019
REQUIREMENTS/SPECIFICATIONS
Intent
The purpose of this invitation to bid is to establish a term contract with qualified suppliers of
Excavator Units. Quantities and types of equipment to be purchased by ODOT and Political
Subdivisions through this contract are undefined. Purchases will be made on an as needed basis.
All new equipment must be brand new from the factory. All new equipment will be the latest current
model incorporating the latest engineering changes, with manufacturer's standard equipment,
unless otherwise specified, meeting all the standards listed below.
Contract Duration
The effective duration of this contract shall be from the Date of Award through August 31, 2020.
Unit bid pricing awarded shall be effective throughout the entire duration of the agreement.
Free on Board (F.O.B.) Destination
The net unit bid prices submitted shall include delivery charges, Free on Board (F.O.B.) Place of
Destination to any of ODOT’s twelve (12) Districts and eighty-eight (88) county destination
locations in the State of Ohio, as per the enclosed map: NOTE: Purchase orders/ordering
documents when issued, will detail specific destination points.
District 1 - Lima
District 2 - Bowling Green
District 3 - Ashland
District 4 - Akron
District 5 – Jacksontown
District 6 – Delaware
Central Garage – Columbus (CG)
District 7 - Sidney
District 8 - Lebanon
District 9 - Chillicothe
District 10 - Marietta
District 11 – New Philadelphia
District 12 – Garfield Heights
OPI/CCI – Chillicothe
Delivery
Delivery of all placed orders must be completed within one hundred and twenty-five (125)
calendar days upon receipt of a Purchase Order.
Section 6:
5.1 Delivery Hours
All deliveries made to a Department of Transportation facility must be made between the
hours of 8:00 a.m. and 2:00 p.m., Monday through Friday, unless special permission is
granted by the Department to temporarily waive or adjust this requirement.
5.2 Fuel and Diesel Exhaust Fluid
Each vehicle purchased through this contract must be delivered with a full tank of fuel and
diesel exhaust fluid (DEF), if required.
Purchase Orders
The awarded vendor must be able to provide the awarded vehicles through this contract and
accept purchase orders throughout the entire duration of any resulting contract.
2
Invitation No. 128-20
Section 7:
Section 8:
Section 9:
Section 10:
Section 11:
Section 12:
Section 13:
Trade-In
The Ohio Department of Transportation (and Political Subdivisions) reserves the right to offer used,
operational equipment as trade-ins. The trade-in equipment will be complete and in running
condition. The Administrator of the Office of Equipment Management reserves the right to reject or
refuse any trade-in allowances offered if it is determined by ODOT that refusal will be in ODOT’s
best interest.
Multiple Award
ODOT will accept all responsive bids submitted on or before the specified bid opening date and
make an award to all responsive bidders pursuant to O.R.C. 5513.02.
Dealers and Service
It will be the responsibility of the awarded vendor/manufacturer to provide a list of authorized on-
site service providers or authorized dealers in the State of Ohio to provide warranty and service
repair.
ODOT is not responsible for incurring travel expenses.
Fluids & Lubricants
Vendor must fill out “FLUIDS & LUBRICANTS” tab to the manufacture’s standard recommendation.
Must fill out accordingly to the equipment being bid through this contract.
The vendor may add more rows & columns if there are more fluids or lubricants not covered in the
spreadsheet.
Identification Number
With invoicing, provide description and serial/vin number for each commodity being built.
Options List
All bidders are required to provide a complete manufacturer’s options list for the make and model
being bid as well as the attachments.
Provide these options in Ohio Dept. of Transportation excel pricing options list.
Product Specifications
All parts not specifically mentioned, which are necessary to provide a complete unit, or normally
furnished as standard equipment shall be furnished. The parts shall conform in strength, quality of
material and workmanship to what is normally provided in the industry.
This equipment must meet ALL Federal and State regulations.
Bidders are required to submit with their bids, the latest literature that fully describes the units being
bid. Should a bidder fail to submit the literature, the bid will not be considered. Failure to meet both
requirements shall be just cause to consider your bid non responsive.
The signing of this bid shall be considered a certification that the model as bid herein is the latest
current model and will include the manufacturer’s latest engineering changes.
The Ohio Department of Transportation will consider performance history of similar equipment,
vendor’s service and vendor’s overall responsiveness to the Department of Transportation’s utility
of the products.
3

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