Equipment Maintenance Management Program

Agency: State Government of Delaware
State: Delaware
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 561210 - Facilities Support Services
  • 811219 - Other Electronic and Precision Equipment Repair and Maintenance
Posted Date: Oct 9, 2020
Due Date: Nov 9, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Solicitation Details
Bid Status Details
for
Equipment Maintenance Management Program,
GSS21582-EQUIPMAINT
Solicitation Ad Date 10/9/2020
Deadline for Bid Responses 11/9/2020 at 3:00 p.m. Local Time
Supporting Documents RFP - Materiel and Nonprofessional Services
Appendix B - Pricing - fillable version
Contact Information Luci.Karnai@delaware.gov

Attachment Preview

STATE OF DELAWARE
EXECUTIVE DEPARTMENT
OFFICE OF MANAGEMENT AND BUDGET
State of Delaware
EQUIPMENT MAINTENANCE MANAGEMENT PROGRAM
Request for Proposal
Contract No. GSS21582-EQUIPMAINT
October 9, 2020
- Deadline to Respond -
November 9, 2020
3:00 PM (Local Time)
Version: November 15, 2019
STATE OF DELAWARE
Office of Management and Budget
Government Support Services
CONTRACT NO. GSS21582-EQUIPMAINT
ALL VENDORS:
The enclosed packet contains a "REQUEST FOR PROPOSAL" for Equipment Maintenance Management Program.
The proposal consists of the following:
Contents:
I.
INTRODUCTION
II. SCOPE OF WORK
III. FORMAT FOR PROPOSAL
IV. PROPOSAL EVALUATION PROCEDURES
V. MANDATORY PREBID MEETING
VI. DEFINITIONS AND GENERAL PROVISIONS
VII. PROPOSAL REPLY SECTION
ATTACHMENTS
Appendix A – SCOPE OF WORK AND TECHNICAL SPECIFICATIONS
Appendix B – PRICING FORMS
** Ctrl+Click on the headings above will take you directly to the section.
In order for your proposal to be considered, the Proposal Reply Section shall be executed completely and correctly
and returned in a sealed envelope clearly displaying the contract number and vendor name by November 9,
2020, 3:00 pm (Local Time) to be considered.
Proposals must be mailed to:
State of Delaware
Government Support Services
Contracting Section
100 Enterprise Place, Suite 4
Dover, DE 19904-8202
Please review and follow the information and instructions contained in the General Provisions and this Request for
Proposal (RFP). Should you need additional information, please call Luci Karnai at 302-857-4537 or email
Luci.Karnai@delaware.gov.
2
STATE OF DELAWARE
Office of Management and Budget
Government Support Services
I. INTRODUCTION
A. PURPOSE
The purpose of this Request for Proposal is to obtain sealed proposals for Equipment Maintenance
Management Program.
It is the goal of this Request for Proposal to identify a vendor(s) and execute a contract to cover these
services. Said contract will be accessible by any Agency, School District, Political Subdivision, or
Volunteer Fire Company as needed.
1. COMPETITIVE SEALED PROPOSAL
It has been determined by Director, Government Support Services, pursuant to Delaware Code Title
29, Chapter 6924 (a) that this solicitation be offered as a request for competitive sealed proposals
because the use of competitive sealed bidding is not practical and/or not in the best interest of the
State. The use of competitive sealed proposals is necessary to:
Use a contract other than a fixed-price type; or
Conduct oral or written discussions with vendors concerning technical and price aspects of their
proposals; or
Afford vendors an opportunity to revise their proposals through best and final offers; or
Compare the different price, quality and contractual factors of the proposals submitted; or
Award a contract in which price is not the determining factor.
2. CONTRACT REQUIREMENTS
This contract will be issued to cover the requirements for all State Agencies and shall be accessible
to any School District, Political Subdivision, Municipality, Volunteer Fire Company or higher education
entity receiving state funds. Furthermore, this contract shall be accessible to all other entities as
identified by Del. Code, Chapter 69, Title 29 § 6910.
3. MANDATORY USE CONTRACT
REF: Title 29, Chapter 6911(d) Delaware Code. All Covered Agencies as defined in 29 Del. C.
§6902(6) shall procure all material, equipment and nonprofessional services through the statewide
contracts administered by Government Support Services, Office of Management and Budget. Delaware
State University, Delaware Technical and Community College, school districts, and the Legislative
Branch are specifically exempted from the requirements of this subchapter. In addition, the Delaware
Transit Corporation is exempt from the entire procurement chapter. Pursuant to 29 Del. C. §6904(l) and
(n) respectively, the Department of Elections and the Board of Pension Trustees have certain
exemptions from the procurement chapter which may or may not apply to this Request for Proposals.
4. COOPERATIVE USE OF AWARD
As a publicly competed contract awarded in compliance with 29 DE Code Chapter 69, this contract
is available for use by other states and/or governmental entities through a participating addendum.
Interested parties should contact the State Contract Procurement Officer identified in the contract for
instruction. Final approval for permitting participation in this contract resides with the Director of
Government Support Services and in no way places any obligation upon the awarded vendor(s).
3
STATE OF DELAWARE
Office of Management and Budget
Government Support Services
5. MULTIPLE SOURCE AWARD
The Agency reserves the right to award this contract to more than one vendor pursuant to 29 Del.C.
§6926. Government Support Services reserves the right to reject any or all bids in whole or in part, to
make multiple awards, partial awards, award by types, item by item, or lump sum total, whichever may
be most advantageous to the State of Delaware.
6. POTENTIAL CONTRACT OVERLAP
Vendors shall be advised that the State, at its sole discretion, shall retain the right to solicit for goods
and/or services as required by its agencies and as it serves the best interest of the State. As needs
are identified, there may exist instances where contract deliverables, and/or goods or services to be
solicited and subsequently awarded, overlap previous awards. The State reserves the right to reject
any or all bids in whole or in part, to make partial awards, to award to multiple vendors during the
same period, to award by types, on a zone-by-zone basis or on an item-by-item or lump sum basis
item by item, or lump sum total, whichever may be most advantageous to the State of Delaware.
7. SUPPLEMENTAL SOLICITATION
The State reserves the right to advertise a supplemental solicitation during the term of the Agreement
if deemed in the best interest of the State.
8. CONTRACT PERIOD
Each Vendor’s contract shall be valid for a two (2) year period from May 1, 2021 through April 30, 2023.
Each contract may be renewed for two (2) one (1) year periods through negotiation between the Vendor
and Government Support Services. Negotiation may be initiated no later than ninety (90) days prior to
the termination of the current agreement.
The State reserves the right to extend this contract on a month-to-month basis for a period of up to three
months after the term of the full contract has been completed.
B. KEY RFP DATES/MILESTONES
The following dates and milestones apply to this RFP and subsequent contract award. Vendors are advised
that these dates and milestones are not absolute and may change due to unplanned events during the bid
proposal and award process.
Activity
RFP Availability to Vendors
Written Questions Due No Later Than (NLT)
Written Answers Due/Posted to Website NLT
Proposals Due NLT
Public Proposal Opening
Proposal Evaluation/Presentations as required
Vendor Best & Final Discussions, as required
Contract Award
Due Date
October 9, 2020
October 16, 2020
October 26, 2020
November 9, 2020, 3:00 pm Local Time
November 9, 2020, 3:00 pm Local Time
As required.
As required.
Will occur within 90 days of bid opening
4
STATE OF DELAWARE
Office of Management and Budget
Government Support Services
C. INQUIRIES & QUESTIONS
We welcome your interest in working with us, and we will be pleased to answer any questions you may have
in formulating your response to this Request for Proposal.
All questions with regard to the interpretation of this solicitation, drawings, or specifications, or any other
aspect of this RFP must be received in writing by October 16, 2020. All questions will be answered in writing
by October 26, 2020 and posted on http://bids.delaware.gov/ website. All questions must make specific
reference to the section(s) and page numbers from this RFP where applicable. Oral explanations or
instructions will not be binding.
D. RFP DESIGNATED CONTACT
All requests, questions, or other communications about this RFP shall be made in writing to the State of
Delaware. Address all communications to the person listed below; communications made to other State
of Delaware personnel or attempting to ask questions by phone or in person will not be allowed or
recognized as valid and may disqualify the vendor. Vendors should rely only on written statements issued
by the RFP designated contact.
Luci Karnai
State of Delaware
Government Support Services
100 Enterprise Place, Suite 4
Dover, DE 19904-8202
or
Luci.Karnai@delaware.gov
To ensure that written requests are received and answered in a timely manner, electronic mail (e-mail)
correspondence is acceptable, but other forms of delivery, such as postal and courier services can also
be used.
E. CONTACT WITH STATE EMPLOYEE
Direct contact with State of Delaware employees other than the State of Delaware Designated Contact
regarding this RFP is expressly prohibited without prior consent. Vendors directly contacting State of
Delaware employees risk elimination of their proposal from further consideration. Exceptions exist only
for organizations currently doing business in the State who require contact in the normal course of doing
that business.
II. SCOPE OF WORK
A. OVERVIEW
The Vendor(s) shall provide all equipment, materials and labor to supplement the State of Delaware’s need
for as described herein. The contract will require the Vendor(s) to cooperate with the ordering agency to
ensure the State receives the most current state-of-the-art material and/or services.
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