Environmental Sustainability Plan

Agency: City of Redmond
State: Washington
Type of Government: State & Local
NAICS Category:
  • 541620 - Environmental Consulting Services
Posted Date: Jul 23, 2019
Due Date: Aug 9, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: RFP 10660-19
Bid Title: Environmental Sustainability Plan
Category: Bidding & Contracting Opportunities
Status: Open

Description:
The City is seeking proposals from qualified firms, individuals, and organizations to develop an Environmental Sustainability Study to review current activities and develop a list of sustainability projects and programs that can enhance the City’s reduction of greenhouse gas emissions and advance integration of sustainable practices. The Study will be a long-term plan, developed through extensive stakeholder outreach effort, to help the City organize its environmental portfolio and help the community realize its collective sustainability vision.
Publication Date/Time:
7/12/2019 8:00 AM
Publication Information:
Q&A Posted
Closing Date/Time:
8/9/2019 2:00 PM
Contact Person:
Debbie Keranova, Sr. Purchasing Agent
425-556-2159
Related Documents:

Attachment Preview

City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85th Street
PO Box 97010
Redmond, WA 98073-9710
RFP 10660-19
Request for Proposals
Environmental Sustainability Plan
The City of Redmond, WA (“City”) is seeking proposals from qualified firms, individuals, and organizations to
develop an Environmental Sustainability Study to review current activities and develop a list of sustainability
projects and programs that can enhance the City’s reduction of greenhouse gas emissions and advance
integration of sustainable practices into the overall organization in a systematic, coordinated, and financially
responsible manner.
The City seeks to build on the momentum of its Climate Action Implementation Plan with an Environmental
Sustainability Study to improve our quality of life, build prosperity, and improve resilience for our community
and future generations. We hope to develop approaches and innovations that could be replicated regionally
among our King County-Cities Climate Collaboration (K4C) partners.
The City recognizes that while climate change is the compelling front-of-mind issue, it represents only one
element of a comprehensive environmental sustainability strategy. The City seeks a sustainability framework
that moves beyond a purely anthropocentric focus and integrates natural ecosystems and living systems into
the sustainability framework. Therefore, the City intends to establish a comprehensive sustainability roadmap
that addresses three critical domains of actions:
The infrastructure of things and systems (including buildings, transportation, and information) that we
build to enable our lives.
The resources (energy, water, and other materials) that flow through our community.
The behaviors (including beliefs, commitments, and actions, as well as policies) we enact to fulfill our
aspirations.
Posting Date: July 12, 2019
Proposals Due: August 9, 2019 at 2:00PM (PST)
About Redmond
The City of Redmond is located between Washington’s dramatic Cascade Mountain Range and Puget Sound
at the north end of Lake Sammamish. The City is fifteen miles east of Seattle and at the east terminus of SR
520. Redmond is just over 17 square miles in size. The City prides itself for its high quality of life with good
schools, a healthy economic base, a park system that provides a variety of active and passive recreational
opportunities, diverse offerings for shopping and dining, safe neighborhoods, and an emphasis on quality
RFP 10660-19 – Environmental Sustainability Plan
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development and protection of the natural environment. Redmond is well-known as a center of technology
and location for several nationally known high-tech and biomedical companies. Among these are Microsoft,
Nintendo, AT&T, and Physio-Control.
Project Background
The City’s last major state-mandated Comprehensive Plan update revolved around the concept of
sustainability, and sustainability became the guiding and organizing principle for the update. At the
commencement of the update process, the City Council and Planning Commission jointly agreed upon
sustainability principles which provided an updated context and strategy that was implemented throughout the
Comprehensive Plan. Sustainability became the lens through which all policies were evaluated. In Redmond,
a sustainable community means:
Having a shared community identity that is special and unique, based on Redmond’s beautiful natural
environment, its vibrant employment areas, and diverse community of residents;
Having equitable access to goods, services, and employment;
Having housing choices that are accessible to residents with various incomes, ages, and abilities;
Valuing environmental quality and supporting choices that minimize impacts to the environment;
Recognizing the importance of community awareness, education, and engagement; and
Having a strong local economy.
During this Comprehensive Plan Update, the City added a Climate Change subsection to the Natural Features
element of the Plan. These policies include:
Develop a Climate Action Plan, which includes greenhouse gas emissions reduction targets for the
City;
Achieve greenhouse gas emissions reductions in both municipal operations and the community at
large, with attention given to social equity;
Include analysis of climate change impacts when conducting environmental review under the State
Environmental Policy Act (SEPA);
Promote the reduction of greenhouse gases by expanding the use of conservation and alternative
energy sources and by reducing vehicle miles traveled by increasing alternatives to driving alone;
Take positive actions to reduce carbons, such as increasing the number of trees in the City; and
Identify and address the impacts of climate change on the City’s hydrological systems.
In 2011, the City engaged regionally on climate change discussions and became a founding member of the
King County-Cities Climate Collaboration (K4C). The K4C is a voluntary but formal (Interlocal Agreement)
partnership between cities and King County. This group partners on climate change related outreach,
coordination, solutions, and funding/resources. Focus areas include green building, renewable energy, climate
messaging, and sustainable transportation. More information on K4C can be found at:
https://www.kingcounty.gov/services/environment/climate/actions-strategies/climate-strategies/partnerships-
collaborations/k4c.aspx.
Redmond adopted a Climate Action Implementation Plan in 2014. The Climate Action Implementation Plan
presents a framework for confronting climate change and engaging the community. Staff has analyzed the
City’s greenhouse gas emissions since 2008 to create a baseline of the City’s impact. This baseline will help
inform strategies as they relate to mobility, buildings and energy, waste and recycling, education and
encouragement, and natural resources. Guided by this Plan, Redmond will be able to carry out strategies to
RFP 10660-19 – Environmental Sustainability Plan
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minimize household, business, and government emissions and prepare for the coming environmental and
economic challenges. These efforts will help the entire community thrive now and in the future. These efforts
are reflective of the City’s core values: accountability, integrity, and commitment.
The City recognizes the cost of inaction could be very high and that inaction represents a missed opportunity
for cost savings and improving the economic, environmental, and social sustainability of the community. As an
organization, the City of Redmond is hopeful that efforts to monitor and reduce emissions in our own
governmental operations will serve as an example to engage the involvement of the community.
The Plan identifies a series of strategies to address reductions in greenhouse gas emissions and energy
consumption for both City operations and the community at large. The strategies are interconnected but lend
themselves to the broader categories of Mobility; Buildings and Energy; Waste and Recycling; Natural
Resources; and Education and Encouragement. These categories help focus reduction efforts and keep all
the potential strategies organized. More details about the City’s adopted Climate Action Implementation Plan
can be found at: https://www.redmond.gov/665/Climate-Action-Plan.
More recently, the City Council adopted a Community Strategic Plan. Sustainability is one of the key priorities.
This Plan can be found at: https://www.redmond.gov/DocumentCenter/View/167/2018-Council-Strategic-
Plan?bidId.
Scope of Work
The City is seeking proposals from qualified firms, individuals, and organizations to develop an Environmental
Sustainability Study to review current activities and develop a list of sustainability projects and programs that
can enhance the City’s reduction of greenhouse gas emissions and advance integration of sustainable
practices into the overall organization in a systematic, coordinated, and financially responsible manner.
The selected Consultant will work with City staff and the community to develop a comprehensive, robust, and
innovative Environmental Sustainability Study that will:
Clearly explain the City’s sustainability challenges and the challenges and opportunities it faces in
meeting more ambitious sustainability goals;
Serve as a mechanism to tie together the City’s existing and developing sustainability initiatives,
strategies, and plans with the community’s goals; and
Establish a set of cohesive sustainability strategies, implementation plans, timelines, and metrics for
measuring progress and for improving the City’s sustainability and its contribution to regional and State
strategies.
The Environmental Sustainability Study will function as a roadmap to enhance Redmond as an environmentally
healthy, economically strong, and socially fair community to live, work, play, and invest. The Study will be a
long-term plan, developed through extensive stakeholder outreach effort, to help the City organize its
environmental portfolio and help the community realize its collective sustainability vision.
RFP 10660-19 – Environmental Sustainability Plan
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The scope of work includes the following:
I. Analysis and Strategy.
A. Review of existing plans and reports and inventory of existing City actions to generate ideas for
inclusion in an Environmental Sustainability Study. Identify gaps, inconsistencies, and
opportunities for Redmond to become a more sustainable community. This inventory should
include community assets and liabilities that preserve and enhance common wealth for future
generations.
B. Identify the most pressing sustainability challenges and opportunities facing the City, supported
by quantitative analysis. These issues will serve as a centerpiece of the Plan elements, to
which actions will be designed to address. Strategy considerations shall include:
i. Support: How likely is the proposal to be adopted by the City or community-wide? Is it
politically feasible? Is there community support? Is it consistent with the City’s priorities
and readiness to implement?
ii. Depth/Breadth of Implementation: Will it impact a large portion of the targeted
population?
iii. Potential for Success: Do these strategies have a track record for success locally or in
other communities?
iv. Cost Effectiveness: Does this focus on technologies and practices that offer net cost
savings? What is the return on investment for these strategies? Are there costs or
savings over five years?
v. Cost of Business As Usual: If nothing is done, what will the cost of adaptation be in the
future?
vi. Existing Capacity: What is the current institutional capacity to take on the proposal? Are
there opportunities to combine the proposal with existing programs or departments?
Who is responsible?
vii. Enforceability and Measurability: Can the program be enforced? Are there ways to
measure the impact of the strategy?
viii. Timeframe: What is the timeframe for the project? How long will it take to see the
impacts of the proposal?
ix. Funding: What is the availability of funding? Include research and propose financial
strategies that could facilitate City and community actions in fulfillment of this plan.
x. Anticipated Benefits: What are expected benefits? Specifically, strategies shall address
relevancy to community resilience, public health/quality of life, economic prosperity, triple
bottom line, stewardship, and innovation.
C. Design a strategy to engage a broad array of stakeholders. Strategy should include a schedule
and methods to be used to organize proposed activities. This would include framing the issues,
identifying the challenges, developing ideas for solutions, presenting the draft findings, refining
ideas and presenting final recommendations, launching the plan, and identifying roles and
responsibilities. Specifically:
i. Launch stakeholder engagement campaign, including the creation of materials to
support outreach (such as brochures, presentations, data visualization) and meeting
facilitation.
RFP 10660-19 – Environmental Sustainability Plan
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ii. Capture, analyze, and synthesize feedback generated through employee/public
engagement to develop preliminary ideas and recommendations on actions to be
included.
iii. Develop a database of stakeholders engaged in all aspects of this process.
iv. Develop a preliminary list of actions that could be included in the Environmental
Sustainability Plan in collaboration with City departments. All actions should be linked to
Plan elements and include anticipated impacts and required funding.
v. Deliverables include event logistics, outreach materials, synthesis of employee/public
feedback, outreach database, and outline of preliminary actions.
II. Deliverables.
A. Draft Plan Development.
i. Draft Plan including narrative and supporting graphics.
ii. Create supporting materials to accompany the launch of the Environmental
Sustainability Study, such as brochures, executive summaries, info-graphics, and
presentations.
iii. Identify metrics to track the City’s progress and establish a clear baseline.
iv. Deliverables include a draft Plan and employee/public launch materials.
B. Environmental Sustainability Study.
The final Plan will require several formats. Content will also be used on the City’s website and
should be prepared to be web ready.
i. Printable PDF report document that outlines the overall visions, outcomes, and goals
and actions of the Plan as well as relevant target metrics. The Plan should be
attractively designed and include compelling visual representations of ideas and data.
The Plan should also include a 3-4 page Executive Summary that can serve as a stand-
alone document.
ii. Consultant will provide MS Word versions of documents and materials upon completion
of services to facilitate future edits. All materials produced including raw data sets shall
be delivered electronically in commonly available formats, such as Microsoft Office or
digitally on USB drives.
iii. Consultant shall provide a list of implementation actions that can, in aggregate, achieve
each of the goals set forth in the Plan. Each element of the Environmental Sustainability
Plan shall include:
1. Desired Outcomes – What is the desired future state of the City within this topic
area? This is a more qualitative approach helping employees/citizens envision
outcomes.
2. Goals – This section will outline the goals that will help the City achieve a desired
outcome within each topic area.
3. Action Steps – These are the required actions to achieve each of the goals
outlined in the section above. Actions should be divided into short-term (1-2
years), medium-term (2-5 years), and long-term (5-10 years).
4. Timeline – Each of the goals, action steps, and targets should have time-based
elements, such that there are interim goal actions and targets that enable
ongoing measurement of our progress towards our goals.
RFP 10660-19 – Environmental Sustainability Plan
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