Environmental Assessment Services Prior to Structure Demolition #PUR0520-201

Agency: City of Cedar Rapids
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 238910 - Site Preparation Contractors
  • 541330 - Engineering Services
  • 541620 - Environmental Consulting Services
  • 562910 - Remediation Services
Posted Date: May 29, 2020
Due Date: Jun 16, 2020
Solicitation No: #PUR0520-201
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Enviromental Assessment Services Prior to Structure Demolition
#PUR0520-201
Scope of Work:
The City of Cedar Rapids is seeking a proposal from qualified vendors to provide as-needed environmental assessment services prior to structure demolition projects as requested by the Building Services Department.

Issue Date:
05/28/2020

Pre-Bid Meeting Date:
None

Submittal Due Date:
Tuesday, June 16, 2020 by 3:00 pm CDT
City Hall
101 First Street SE
Cedar Rapids, Iowa

Bid Bond:
N/A

Bid Documents:
Bid Document
Attachment D
Addendums:

It is the bidder’s responsibility to review this website for new information and addendums to the original bid.

Bid Results:

Attachment Preview

“Cedar Rapids is a vibrant urban hometown – a beacon for people and businesses that are invested in
building a greater community now and for the next generation.”
REQUEST FOR PROPOSAL
May 28, 2020
For
ENVIRONMENTAL ASSESSMENT SERVICES
PRIOR TO STRUCTURE DEMOLITION
RFP #PUR0520-201
Prepared by
City of Cedar Rapids
Purchasing Services Division
TABLE OF CONTENTS
Section Number Section Name
1.0
Notice of Request for Proposals (RFP)
2.0
Instructions to Proposers
3.0
Special Terms and Conditions
4.0
Scope of Services
5.0
Proposal Evaluation and Award
6.0
Submittal Instructions
Page
3
4
6
9
14
16
Attachment
A
B
C
D
Attachment Name
Standard Terms and Conditions
Insurance Requirements
Submittal Forms
(General Company Information, Certification Regarding Ability to Obtain Required Insurance, Signature Page Form, Buy Local
Packet)
Proposal Pricing Submittal Form
SECTION 1.0 – NOTICE OF REQUEST FOR PROPOSAL (RFP)
1.1 Notice of Request for Proposal
Notice is hereby given that proposals will be accepted via email to the Purchasing Agent listed below before 3:00
p.m. CDT on Tuesday, June 16, 2020 for Environmental Assessment Services Prior to Structure Demolition as
requested by the City of Cedar Rapids Building Services Department. Proposal submittals will only be acceptable
via email at this time due to the current COVID-19 pandemic.
1.2 RFP Timeline
Name of the Proposal
Environmental Assessment Services Prior to Structure Demolition,
RFP #PUR0520-201
Date of Issuance
Thursday, May 28, 2020
Deadline for Questions
Tuesday, June 9, 2020 at 3:00 p.m. CDT
Deadline for Proposal Submittal
Tuesday, June 16, 2020 before 3:00 p.m. CDT
Proposals time stamped 3:00 p.m. or after are late
Recommendation for Award
Tuesday, July 14, 2020
Method of Submittal
ALL PROPOSALS SHALL BE SUBMITTED VIA EMAIL UNTIL FURTHER NOTICE
Email proposal submittal to the Purchasing Agent listed below
Send follow-up email with no attachments to confirm with Purchasing
Agent that proposal submittal has been received
Contact Person, Title
E-mail Address
Rebecca Johnson, CPPB, Purchasing Agent
r.johnson2@cedar-rapids.org
Phone/ Fax Numbers
Phone: 319-286-5062
Fax: 888-815-3659
1.3 The City is not responsible for, and will not open, any proposal responses that are received on or after the time
stated above. Late submittals will be retained in the RFP file, unopened. No responsibility will be attached to any
person for premature opening of a proposal not properly identified.
1.4 Proposals will be opened on Tuesday, June 16, 2020 at 3:00 p.m. CDT (our clock). Immediately after proposals have
been opened, an email will be sent to all respondents confirming receipt and providing a list of firms who submitted
a proposal.
1.5 Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to
all companies who submitted a proposal. Proposal results will not be given over the telephone or prior to award.
Proposals may be withdrawn any time prior to the scheduled closing time for receipt of proposals; no proposal
may be modified or withdrawn for a period of sixty (60) calendar days thereafter.
----------------------------------------------------------------- End of Section 1.0 -----------------------------------------------------------------------
RFP #PUR0520-201 – Environmental Assessment Services Prior to Structure Demolition (BSD) – 05/2020
Page 3 of 30
SECTION 2.0 – INSTRUCTIONS TO PROPOSERS
2.1 Federal Funding Provisions
This Project is not federally funded.
2.2 NOTICE: INSURANCE IS REQUIRED FOR THIS PROJECT
SERVICES SHALL NOT BEGIN UNTIL THE CERTIFICATE OF INSURANCE AND ALL ENDORSEMENTS ARE RECEIVED
AND APPROVED BY THE CITY.
At all times during the term of the Services and the Contract, and any extensions thereof, the Consultant shall
purchase, at its own expense, and maintain with insurance companies in good standing and acceptable to the City.
Such insurance will protect the Consultant from liability and claims for injuries and damages which may arise out
of or result from the Consultant’s operations under the Contract and for which the Consultant may be liable,
whether such operations are by the Consultant or by a Subconsultant or by anyone directly or indirectly employed
by any of them, or by anyone for whose acts any of them may be liable.
For the protection of the Consultant and the City, but without restricting or waiving any obligations of the
Consultant herein contained, the Consultant shall insure the risks associated with the Services and the Contract
with minimum coverages and limits as set forth in Attachment B, INSURANCE REQUIREMENTS.
2.3 Whenever used in this RFP the following terms shall have the meaning given as follows: City shall mean the City
of Cedar Rapids, Iowa. Consultant shall mean the firm providing environmental assessment services prior to
structure demolition for the Building Services Department. Subconsultant shall mean any person, firm, or
corporation who contracts with the Consultant to perform a service for which the basis of payment or Scope of
Services is identified as a part of this RFP. Project Manager shall mean John Riggs, Housing & Nuisance Manager,
who is the designated coordinator and administrator for the Services under this project.
2.4 A company representative who is authorized to bind the Company will sign on behalf of the company to indicate
to the City that you have read, understand and will comply with the instructions and all terms and conditions stated
in this Request for Proposal and all attachments.
2.5 Pre-Proposal Meeting
There is no Pre-proposal meeting for this Project.
2.6 This Request for Proposal does not commit the City to make an award, nor will the City pay any costs incurred in
the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation of
proposals.
2.7 Addenda
Any matter of this proposal package that requires explanation or interpretation must be inquired into by the
Proposer in writing by Tuesday, June 9, 2020 at 3:00 p.m. CDT. FAX or E-MAIL all questions to Rebecca Johnson,
888-815-3659 or r.johnson2@cedar-rapids.org. Any and all questions will be responded to in the form of written
addenda to all Proposers. All addenda that you receive shall become a part of the Contract Documents and shall
be acknowledged and dated on the bottom of the Signature Page Form (Attachment C). All Addenda will be posted
on the City’s website. It is the Proposer’s responsibility to check for addenda.
www.cedar-rapids.org/local_government/departments_g_-_v/purchasing_services/current_bid_opportunities_list.php
2.8 Exceptions to Documents
The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum
proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations
will be considered in evaluating the proposals. Proposers are cautioned that exceptions taken to this RFP may
cause their proposal to be rejected.
2.9 Silence of Specifications
Commercially accepted practices shall apply to any detail not covered in the specification and to any omission of
the specification. Any omission or question of interpretation of the specification that affects the performance or
integrity of the service being offered shall be addressed in writing and submitted with the Proposal.
RFP #PUR0520-201 – Environmental Assessment Services Prior to Structure Demolition (BSD) – 05/2020
Page 4 of 30
2.10 Incomplete Information
Failure to complete or provide any of the information requested in this Request for Proposal, including references,
and/or additional information as indicated, may result in disqualification by reason of "non-responsiveness".
2.11 No responsibility will be attached to any person for premature opening of a proposal not properly identified.
2.12 In the event of conflict, the Special Terms and Conditions shall take precedence over the Standard Terms and
Conditions, included herein.
Be advised that any conversations (in reference to this RFP) between proposers and any City employee, City official
or City Project Manager, outside of the Purchasing Services Division, during the entire competitive proposal
process is strictly prohibited. Such actions will result in removal of the Consultant from the vendors list and
rejection of the Consultant’s proposal. The ONLY official position of the City is that position which is stated in
writing and issued by the Purchasing Services Division. No other means of communication, whether written or
oral, shall be construed as a formal or official response statement.
----------------------------------------------------------------- End of Section 2.0 -----------------------------------------------------------------------
RFP #PUR0520-201 – Environmental Assessment Services Prior to Structure Demolition (BSD) – 05/2020
Page 5 of 30

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