September 30, 2020
All Interested Parties
Request for Proposals:
Enterprise Resource Planning System Consulting Services
On September 23, 2020, the City released the above referenced Request for Proposals.
Questions on the proposal are to be received no later than October 6, 2020. As of this
date, the City has received the following questions. Responses are provided below.
1. What is the City’s timeline for contract
award? Project start? Project duration?
None at this time, once a consultant is
selected, we would mutually agree on a time
2. If specific dates do not exist, an estimated
timeframe is fine.
See previous question.
Will there be a “shortlisting” phase to the
selection, with interviews etc.? Or will the
City make a selection directly based on
Is it envisioned that the work be done
remotely until COVID restrictions are lifted?
Or some combination of remote and on-site?
Is it possible that the entire effort could be
That has not been determined at this time,
however the City reserves the right to hold
interviews at its sole discretion.
In the Scope of Work under Proposal
Considerations the last sentence notes that
the work plan should address how the
Consultant intends to carry out this
engagement in a virtual environment due to
social distancing restrictions.
What is the City’s budget for this effort?
Will the awarded consultant for this RFP be
precluded from bidding on the
Implementation project, once the Software
product is selected? Could the awarded
consultant bid on the Project Management
and / or Implementation Services piece(s) of
the Implementation project, even if another
vendor is awarded the software contract?
The City is seeking consultants that will scope
the deliverables required by the RFP and
provide the best value and price.
It is not known if the City will issue an RFP for
the implementation work at this time.
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Is there a specific timeline that the City is
trying to hit for completing the ERP system
selection process? Knowing any
expectations of the timeline will help
determining if we need to parallel track some
tasks and hence need to have more
Should we assume the City resources will be
available when needed or should we put
certain constraints of city resources
availability while defining the proposed
We have a Rapid business / technical
requirement gathering methodology. This
methodology requires conducting multiple 1/2
day workshops with the stakeholders. Would
City team have availability to support this
What is the name of the current ERP solution
that is being used by the City of Elk Grove?
Not at this time, once a consultant is selected,
we would mutually agree on a time frame.
Yes, we will make resources available
however they may be constrained due to
Unknown at this time.
Central Square Public Administration as noted
in the RFP.
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