Energy Performance Contracting Services

Agency: Baltimore County
State: Maryland
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541690 - Other Scientific and Technical Consulting Services
Posted Date: Oct 16, 2019
Due Date: Jan 14, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Title: Energy Performance Contracting Services
RFP Number: P-244
(PDF )
Description: Baltimore County is seeking proposals from the group of State-pre-qualified energy services providers to perform Energy Performance Contracting Services for three (3) Baltimore County sites.
Bid Due Date/Time: 01/14/20 , 2:30 p.m.
Mandatory Pre-Proposal Conference: 10 /09/19 , 2:30 p.m. , Historic Courthouse, Purchasing Division, 400 Washington Avenue, Room 148, Towson, MD 21204
This solicitation has a 30% MBE/WBE per task goal.
Buyer: Kathy Madary, 410-887-3888,

Attachment Preview

Due Date: 1/14/2020, Time: 2:30 PM
Pre-Bid Conference: 10/09/2019, Time: 2:30 PM
PHONE: 410-887-3888
Amendments to solicitations often occur prior to bid opening and sometimes within
as little as 48 hours prior to bid opening. It is the potential vendor’s responsibility
( to obtain amendments once they have
downloaded a solicitation.
____Have you signed your bid?
____Have you signed the Procurement Affidavit?
____Have you filled out all applicable forms?
____Have you returned the original? (and required duplicate
copies when required?)
____Have you signed and returned amendments?
____Have you included the bid bond, if required?
____Have you completed, signed and included all required
MBE/WBE forms and documents? (if applicable)
____Have you included and verified the complete electronic
version (CD) of your bid?
Revised 06/26/2012
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General Instructions for Solicitations
1. Instructions, Forms and Specifications
2. Award of Solicitations
3. Reservations
4. Delivery
5. Competition
6. Terminations
7. Hold Harmless - Indemnification
8. Minority Business Enterprise (MBE) and Small Business Notice
9. Authority
10. HIPAA (Health Insurance Portability and Accountability Act)
11. Reports
12. Terms of Contract
13. Severability
14. Counterparts
15. Survival
16. No Waiver, Etc.
17. Maryland Registration / Qualification Requirements
18. Eligibility of Candidates for Employment
19. Warranty
20. American Manufactured Goods Required for Public Works
21. Request for Proposals
II. Procurement Affidavit
III. Minority Participation Affidavit
IV. First Source Hiring Agreement Overview Acknowledgement
V. Taxpayer Identification Number (TIN and Certification)
VI. Insurance Provisions
VII. Performance Bond
VIII. Payment Bond
IX. Bid Bond
X. MBE/WBE Forms
XI. Bid Reply Label
XII. General Conditions
1. Background
2. Scope of Services
3. Proposal Requirements
4. Compensation
5. Term of Agreement
6. Pre-Proposal Conference
7. Questions and Inquiries; Addenda
8. Evaluation of Offers
9. Oral Presentation
10. Offeror Qualifications
11. Submittal Process and Required Copies
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Revised 06/26/2012
Page 2
Table of Contents (Continued)
12. Funding Out
13. Insurance
14. County Holidays
15. Multi-Agency Procurement
16. Cooperative Purchase
17. Compliance with Federal & State Confidentiality Law
18. “SAMPLE” Form Contract
19. Electronic Version Submittal
XII. Specifications
XIII. Proposal Signature Cover Page
XIV. Price Sheet
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Revised 06/26/2012
General Instructions for Solicitations
1. Instructions, Forms and Specifications
1.1 All bids/proposals are to be submitted on and in
accordance with the forms provided by the Purchasing
Division. All bids must be submitted in a sealed
envelope/carton or electronically as specified in the
General Conditions. All bids must be clearly identified with
TIME for mailed and/or hand-delivered submittals and
SOLICITATION NUMBER for electronic submittals. Bid
times are either Eastern Standard Time or Eastern
Daylight Time, whichever prevails. Late bids will not be
1.2 Responses to Requests for Bids and Requests for
Proposals shall be accompanied by an executed
Procurement Affidavit, as provided by the Purchasing
Division. This does not apply to Requests for Quotations.
1.3 Amendments to solicitations often occur prior to bid
opening and sometimes within hours prior to bid opening.
All bidders are responsible for frequently visiting the
Purchasing web site to obtain amendments once they
have downloaded a solicitation.
1.4 Additional information or clarification of any of the
instructions or information contained herein may be
obtained from the Purchasing Division. The County
assumes no responsibility for oral instructions or
suggestions. All official correspondence in regard to this
solicitation must be directed to, and will be issued by, the
Purchasing Division.
1.5 Bidders finding any discrepancy in or omission from
the specifications, in doubt as to meaning, or asserting
that the specifications are discriminatory, shall notify the
Purchasing Division in writing at once, but in no case later
than five (5) business days prior to the scheduled opening
of bids. Exceptions stated do not obligate the County to
change the specifications. The Purchasing Division will
notify all bidders in writing, by amendment duly issued, of
any substantive revisions to specifications or instructions.
1.6 Unless a written exception detailing non-
conformance to specifications is noted on the bid, any part
number, product number, catalog number, etc., noted on
the bid will be considered in full compliance with the
1.7 Submission of a bid in response to this solicitation
evidences the bidder’s acceptance of these General
Instructions and the terms and conditions of the
solicitation. Submission of a bid evidences bidder’s
representation and warranty that the person submitting the
bid response is authorized to act for and bind the
1.8 All original and duplicate bids/proposals and
other attachments, related documents and
correspondence, including all follow-up documents
and correspondence, shall be typed or written in
English. All prices/percentages and/or other monetary
figures shall be in United States dollars.
1.9 Requests for Bids and Requests for Proposals
should be accompanied by an electronic version
(Compact Disc) of the bid proposal in PDF format. It
shall be the bidder's responsibility to verify that the
electronic version is complete. The electronic version
of the non-successful proposal response will be the
only version retained by Baltimore County. The
Compact Disc must be labeled with the bid number,
the bid title, and the bidder’s name submitting the
response. All bids must be submitted in a sealed
envelope or carton as appropriate. This does not apply
to Requests for Quotation.
1.10 Issuing Officer: The sole point of contact for the
County for purposes of this solicitation is the Buyer,
listed on the cover page; questions regarding any
aspect of the competitive process must be directed to
the Buyer, in writing.
2. Award of Solicitations
2.1 Any award pursuant to Requests for Quotation
and Requests for Bid is made to the lowest responsive
and responsible bidder following the public opening of
bids under Section 10-2-406 of the Baltimore County
Code, 2003, as amended.
2.2 Awards on Requests for Quotations and
Requests for Bid will be made within sixty (60) days
after bid opening unless otherwise indicated in this
solicitation. No bidder will be allowed to withdraw a
bid during that period.
2.3 The successful bidder may be required to give
security or bond, as stated in the bid document, for
performance of the contract.
2.4 When there is a conflict between the unit price or
percentage and the extension, the unit price or
percentage will prevail as the amount of the bid.
2.5 Cash discounts will be considered in determining
awards. However, cash discount offers must allow not
less than 30 days to be considered in bid evaluation.
A bid offering a cash discount in a period of less than
30 days will be evaluated as a bid without a discount
offer; however, should that bidder obtain award by
consideration of the gross price, the County shall
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make every effort to obtain the discount. The County will
not accept any payment terms with a period of less than
30 days.
2.6 Invoices against resulting order(s) must be
submitted, in duplicate, to the Office of Budget and
Finance, Disbursements Section, 400 Washington
Avenue, Room 148, Towson, Maryland 21204-4665.
Invoices must show the vendor's Federal Tax Identification
Number or Social Security Number, as appropriate, and
order number and line number(s) that correspond with
resulting order(s).
2.7 The County will not pay interest charges or other
penalties for invoice payments.
2.8 Prices quoted shall be exclusive of all non-
applicable Federal and Maryland State taxes. Tax
exemption certificate will be furnished if required.
2.9 The County reserves the right to consider making
payments via electronic funds transfers (EFT) on contracts
for which this payment vehicle may be appropriate.
3. Reservations
3.1 The County reserves the right to reject, in whole or
in part, any and all bids received, and to make a whole
award, multiple awards, a partial award, or no award, to
best serve the public interest.
3.2 The County may waive formalities in bids as the
interests of the County may require.
3.3 The County reserves the right to increase or
decrease quantities by approximately twenty (20) percent
to be purchased at the prices bid.
3.4 The County reserves the right to award solicitations
or place orders on a lump sum or individual item basis, or
in such combination as to best serve the public interest.
3.5 The County may waive minor differences,
irregularities, and technicalities in the specifications,
provided they neither violate the specifications intent,
materially affect the operation for which the items or
services are being purchased, nor increase estimated
maintenance and repair costs to the County.
3.6 At any time during normal business hours and as
often as the County may deem necessary, the Contractor
shall make available to and permit inspection and
photocopying, by the County, its employees or agents, of
all records, information and documentation of the
Contractor related to the subject matter of this contract,
including, but not limited to, all contracts, invoices, payroll,
and financial audits.
3.7 Notwithstanding any other terms or provisions of
the contract, in the event the County is temporarily or
permanently prevented, restricted or delayed in the
performance of any or all of the duties and obligations
imposed upon or assumed by it thereunder, by act of
the General Assembly of Maryland or the Baltimore
County Council, by a court of competent jurisdiction or
by administrative delay not due to the fault of the
County (and its members and agents) shall not be
liable directly or indirectly for any claims caused to or
suffered by the Contractor or any other person in
connection with or as a result of such prevention,
restriction or delay.
3.8 The County further reserves the right to make
such investigation as it deems necessary to determine
the ability of bidders to furnish the required services,
and bidders shall furnish all such information for this
purpose as the County may request. The County also
reserves the right to reject the proposal of any bidder
who is not currently in a position to perform the
contract, or who has previously failed to perform
similar contracts properly, or in a manner acceptable
to the County, all of which shall be in the County’s sole
4. Delivery
4.1 Bidders shall guarantee delivery of materials in
accordance with the delivery schedule stated in
specifications. All items shall be delivered F.O.B.
Destination/Inside Delivery, unless otherwise
indicated, with delivery costs and charges included in
the bid price.
4.2 The County reserves the right to charge the
Contractor or vendor for each day the materials,
supplies, or services are not delivered in accordance
with the delivery schedule. The sum established by
the specifications may be invoked at the discretion of
the Purchasing Agent, said sum to be considered not
as a penalty, but as liquidated damages, and deducted
from final payment, or otherwise, charged to the
Contractor or vendor. This remedy is not exclusive but
shall be in addition to all other rights and remedies
available to the County. These liquidated damages
shall be in addition to any and all actual damages
incurred directly or indirectly by the County, its agents,
assigns, and contractors.
4.3 All bidders and vendors are to ensure that
packaging materials used for this requirement are not
made of non-recyclable Styrofoam (Polystyrene).
Additionally, any materials used in packing to cushion,
protect and ship are to be made of recycled, recyclable
or biodegradable materials.
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