EMS Billing Services for Fire & Rescue for DeKalb County

Agency: DeKalb County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 541990 - All Other Professional, Scientific, and Technical Services
Posted Date: Feb 3, 2020
Due Date: Mar 6, 2020
Solicitation No: 20-500540-RFP
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Project Number 20-500540-RFP
Project Name EMS Billing Services for Fire & Rescue for DeKalb County
Pre-Proposal Conference

Pre-Proposal Conference (Non-Mandatory)
February 13, 2020 @ 10:00 A.M.
Maloof Building
1300 Commerce Dr, 2nd Floor
Decatur, GA 30030

Mandatory (Prime) DeKalb First-LSBE Meeting Dates: February 5, 2020 or February 12, 2020

Addenda N/A
Due Date & Time Friday, March 6, 2020 - 03:00 pm
Contact

Attachment Preview

DeKalb County
Department of Purchasing and Contracting
__________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________________________
February 3, 2020
REQUEST FOR PROPOSALS (RFP) NO. 20-500540
FOR
EMS BILLING SERVICES FOR FIRE RESCUE
DEKALB COUNTY, GEORGIA
Senior Procurement Agent:
Phone:
Email:
Brenda H. Redus
404-371-4943
bredus@dekalbcountyga.gov
Mandatory DeKalb First LSBE Meeting: February 5, 2020 or February 12, 2020
(Bidders must attend 1 meeting on either 4572 Memorial Drive, Decatur, Georgia 30032
of the dates listed.)
Main Conference Room - A
(Meetings are held at 10:00 a.m. and 2:00 p.m.)
Video Conference: Utilize the link supplied on our
webpage labeled “DeKalb First LSBE Video Meeting”;
Dial-In: 770-414-2144 (PIN: 199812)
Pre-Proposal Conference:
Deadline for Submission of Questions:
Deadline for Receipt of Proposals:
Price Schedule Opening:
February 13, 2020 at 10:00 a.m.
Location: 1300 Commerce Drive, 2nd Floor,
Decatur, Georgia 30030
5:00 P.M. ET, February 14, 2020
3:00 P.M. ET, March 6, 2020
3 5 Business days after Receipt of Proposals
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS RFP TO THE DEPARTMENT OF
PURCHASING AND CONTRACTING OF DEKALB COUNTY GOVERNMENT ON OR BEFORE THE
STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE
RESPONDER.
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TABLE OF CONTENTS
Section
Title
Page
I. Introduction.....................................................................................................3
II. Scope of Work ................................................................................................6
III. Proposal Format ............................................................................................13
A. Cost Proposal ...........................................................................................13
B. Technical Proposal ...................................................................................13
C. DeKalb First (LSBE) Ordinance ..............................................................16
D. Federal Work Authorization Program......................................................16
IV. Criteria for Evaluation ..................................................................................17
V. Contract Administration................................................................................17
A. Standard County Contract ........................................................................17
B. Submittal Instructions ..............................................................................17
C. Pre-Proposal Conference..........................................................................18
D. Questions..................................................................................................18
E. Acknowledgement of Addenda ................................................................18
F. Proposal Duration .....................................................................................18
G. Project Director/Contract Manager ..........................................................18
H. Expenses of Preparing Responses to this RFP.........................................19
I. Georgia Open Records Act.......................................................................19
J. First Source Jobs Ordinance.....................................................................19
K. Business License ......................................................................................19
L. Ethics Policy .............................................................................................19
M. Right to Audit ..........................................................................................20
N. DeKalb County’s Title VI Policy Statement............................................20
O. Cooperative Procurement.........................................................................21
VI. Award of Contract.........................................................................................21
Attachment A. Cost Proposal.................................................................. 22-23
Attachment B. Proposal Cover Sheet............................................................24
Attachment C. Contractor Reference and Release Form ..............................25
Attachment D. Subcontractor Reference and Release Form ........................26
Attachment E. LSBE Opportunity Tracking Form ................................. 27-35
Attachment F. Sample County Contract ................................................. 36-56
Attachment G. Responder Affidavit .............................................................57
Attachment H. First Source Jobs Ordinance Information & Exhibits .... 58-61
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DeKalb County
Department of Purchasing and Contracting
Maloof Administration Building, 1300 Commerce Drive, 2nd Floor, Decatur, Georgia 30030
__________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________________________
February 3, 2020
REQUEST FOR PROPOSAL (RFP) No. 20-500540
FOR
EMS BILLING SERVICES FOR FIRE RESCUE
DEKALB COUNTY, GEORGIA
DeKalb County Government (the County) requests qualified individuals and firms with knowledge of
and experience in providing billing services for ambulance “transports” and “non-transports” where
on-scene emergency medical care was provided and for them to submit proposals for provision of
EMS Billing Services for Fire Rescue for DeKalb County, Georgia.
I. INTRODUCTION
A. Background - DeKalb County is Georgia’s third largest county with 753,253 residents
calling it home. The population of DeKalb County increased by 9.8% between the
last two census surveys and estimates from the Atlanta Regional Commission
suggests that rate will climb to nearly 14% over the next 25 years. The population of
DeKalb County comprises 17.7% of the “core” 10-county Atlanta region. According
to the 2010 census there were 271,809 households, and 161,453 families residing in the
county. The population density was 2,585.7 inhabitants per square mile and there were
304,968 housing units at an average housing density of 1,139.7 per square mile. The
County has seen a housing growth rate of 16% since 2000 largely due to its maturation
as an urban county with little available land. DeKalb County has the second highest
percentage of multi-family units, 38.7%, in the 20-county Atlanta metro area. At 4.26
persons per acres, DeKalb is the most densely populated county in the 20-county
Atlanta metro area.
DeKalb has emerged as one of Georgia’s most culturally diverse communities. More
than 64 languages representing Asian, Hispanic, European and African cultures are
spoken. The county has also become a resettlement location for African, Iraqi and
Latino asylum seekers displaced by war or turbulent political circumstances. In a
recent five-year period, DeKalb County welcomed over 90% of the refugees resettled
in the state of Georgia. DeKalb is a combination community with urban and suburban
characteristics represented throughout its 271 square miles. The racial makeup of the
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county was 55.1% black or African American, 29.1% white, 8.6% Hispanic or Latino,
and 6.5% Asian. The per capita income for the county is $28,412. About 12.4% of
families and 16.1% of the population are below the poverty line, including 24.2% of
those under age 18 and 11.2% of those ages 65 or over.
DeKalb has 26 fire stations located throughout its geographic boundaries to provide
efficient services to its residents and visitors. DeKalb County Fire Rescue currently
operates two ambulance transports and is projecting to operate 8 to 10 ambulances in
the near future. The two currently operating ambulances are assigned to Stations 17
and 22, and they respond only as the closest unit, or when demand exceeds the
contracted private ambulance service’s ability to respond in a timely manner.
B. General Information
1. The successful Contractor will provide billing services for ambulance transports
provided by DeKalb County Fire Rescue Emergency Medical Services Division and
non-transports where on-scene emergency medical care was provided by DeKalb
County Fire Rescue EMS Division personnel, for potential Hazardous Materials
Response billing, or other services billing.
On scene emergency medical care is defined as any diagnostic procedure such as:
a physical examination
the obtaining of vital signs
acquirement of an electrocardiogram
non-invasive procedures, such as the application of a splint or the bandaging of
a wound
invasive procedures, such as intravenous access and/or the administration of
parenteral medications provided on the scene of an emergency by DeKalb
County Fire Rescue.
2. Separate billing rates will be applied for transports versus non-transports. The overall
cost for ambulance transport will include separate fees for mileage to a hospital or
medical facility and medical supplies or medications utilized for patient care prior to
and during transport. Billing rates and fees will be approved and authorized by DeKalb
County Fire Rescue and the DeKalb County Board of Commissioners.
3. DeKalb County Fire-Rescue currently runs two transport units that augment the system
with the third party contracted ambulance provider. Based on historical data, the two
DeKalb County Fire-Rescue transport units currently run less than 500 calls for service
combined annually. However, DeKalb County Fire Rescue expects the number of calls
for service for DCFR transport units to increase as the number of units increases.
4. The successful Contractor will only provide billing services for DeKalb County Fire-
Rescue units and will not provide billing to any contracted third party ambulance
provider.
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5. The successful Contractor shall comply with all applicable DeKalb County, State of
Georgia, and Federal laws regarding billing for ambulance services.
6. DeKalb County Fire Rescue currently utilizes ImageTrend Elite software as a medium
for patient care documentation. The successful Contractor will take any necessary
means to attain and maintain compatibility with the County’s patient care
documentation software, which may include the purchase of upgraded software at the
expense of the Contractor. During the course of the contract, should the County make
the decision to change or upgrade its existing patient care documentation software, the
Contractor would be required to make the necessary adjustments in order to maintain
compatibility, at the Contractor’s expense.
7. The following Required Documents Checklist includes a list of attachments which must
be completed and returned with Responder’s technical proposal:
Required Documents
Cost Proposal Form (1 copy, separate &
sealed)
Proposal Cover Sheet
Contractor Reference and Release Form
Subcontractor Reference and Release
Form
(make additional copies as needed)
LSBE Documents Exhibits A and B
Responder Affidavit
First Source Jobs Ordinance (with
Exhibits 1 4)
New Employee Tracking Form
Exceptions to the Standard County
Contract, if any
Attachment
A
B
C
D
E
G
H
I
8. The services shall commence within thirty (30) calendar days after acknowledgement
of receipt of written notice to proceed and shall be completed in accordance with the
terms and conditions of subsequently executed contract between the County and
successful Contractor.
9. The initial term of this agreement will be for twelve (12) months. The contract may be
renewed for four (4) successive one-year terms upon the same terms and conditions
stated in the contract.
10. The County reserves the right to make one (1) award or multiple awards.
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