EMPLOYEE UNIFORM PURCHASES

Agency: Mobile Water Service System(MAWSS)
State: Alabama
Type of Government: State & Local
Posted Date: Aug 7, 2020
Due Date: Aug 20, 2020
Solicitation No: IFB 20-034
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
EMPLOYEE UNIFORM PURCHASES
Contract or Solicitation Number IFB 20-034
Solicitation Description

MANDATORY PRE-BID MEETING 2:00 pm on August 11, 2020 Streaming on MAWSS You Tube Channel at www.youtube.com

Bid Opening Date: August 20, 2020 at 10:45 a.m.

Opening Date August 20th 2020
Contact Doug Nale (251) 694-3455 or dnale@mawss.com, Steve Nelson (251) 694-3148 or mnelson@mawss.com or Cyndi Williams (251) 694-3186 or cwilliams@mawss.com
Solicitation Document(s)

ifb-20-034.pdf

Attachment Preview

ffiAWSS
r AMLA _ , J>. y ...,­
Usa Russell
Buyer II
(251) 694-3162 Office
(251) 694-3461 Fax
Irussell@mawss .com
INVITATION FOR BID
August 6, 2020
Mobile Area Water and Sewer System
4725A Moffett Rd
Mobile, AL 36618
PO Box 180249
Mobile, AL 36618
INVITATION FOR BID NUMBER
SEPARATE SEALED BIDS FOR
BIDS Will BE RECEIVED AT
MANDATORY PRE-BID MEETING
BID CLOSING TIME/DATE
BID OPENING TIME
CONTRACT PERIOD
AWARD WILL BE MADE BY
MATERIAL DELIVERED TO
FOR ADDITIONAL
INFORMATION, CONTACT
DBE POLICY
IFB 20-034
Employee Uniform Purchases
MAWSS
Or mail to: PO Box 180249
4725A Moffett Road
Mobile, Alabama 36618
Mobile, Alabama 36618
2:00 pm on August 11, 2020 Streaming on MAWSS You Tube Channel at www .'toutube.com
10:30 am on August 20, 2020
10:45 a.m. Central Time Streaming on MAWSS You Tube Channel at www.'toutube .com
10/1/20 through 9/30/21 w/2 one-year extensions
Total Cost
Various Site Locations - See Page 3
Doug Nale (251) 694-3455 or dnale@mawss.com (Maintenance Management Systems
Coordinator) or
Steve Nelson (251) 694-3148 or mnelson@mawss.com (Safety Manager) or
Cyndi Williams (251) 694-3186 or cwilliams@mawss.com (Human Resources Coordinator)
17-01
Sealed bids are to be in the Purchasing Department no later than the time specified in order to be considered.
Submissions received after the deadline will not be considered . Envelopes shall bear the name of the supplier,
company address and the words "IFB 20-034 Employee Uniform Purchases" or "IFB 20-034 NO QUOTE." Facsimile or
emails will not be accepted.
All bids must be submitted on the attached forms or your bid will be disqual ified . Bidder shall furnish all the information
required by the solicitation. The bidder's name must be typed or printed on the bid sheet, and signed by the bidder or
appropriate authorized executive officer of the bidder's company. Bidders must initial any changes or erasu res. Bidders
should retain a copy of bids for their records .
Bidders shall acknowledge receipt of all addenda to this solicitation by signing and returning each addendum or by
identifying the addendum number and the date on the bid form . Failure to acknowledge receipt of any addendum by a
bidder will result in rejection of the bid if MAWSS determines that the addendum contains information that materially
changes the requirements .
All bids shall be quoted FOB Destination, freight prepaid with no additional charges. Unless otherwise specified in the
bid, all prices will be on a firm-fixed price basis and are not subject to adjustments based on costs incurred . MAWSS
reserves the right to reject any or all bids submitted, to waive any informality in any bid or in the bid process, or to
terminate the bid process at any time, if deemed by MAWSS to be in MAWSS' s best interest.
A contract and this "Invitation for Bid" with "Specifications, " "Conditions," "Bid Form," signed by the successful bidder's
authorized representative, and all attached drawings and other documents furnished by MAWSS to the bidders with the
Invitation For Bid in order to illustrate the contract requirements, will constitute an Annual Contract for Employee
Uniforms.
IFB 20-034 Employee Uniform Purchases
Page 1
IFB 20-034 EMPLOYEE UNIFORM PURCHASES
CONDITIONS
The Board of Water and Sewer Commissioners of the City of Mobile will accept bids for EMPLOYEE UNIFORM
PURCHASES at our MAWSS Guard Shack located at 1610 Shelton Beach Rd Ext, Mobile, AL 36618 at 10:30 a.m.
local time on August 20, 2020. A mandatory pre-bid virtual conference is scheduled to be live Streamed at 2:00
pm Central Time on August 11, 2020 in the Board Conference Room. We will LIVE STREAM the pre-bid meeting
beginning at 2:00 pm Central Time. The bid opening will begin Live Streaming at 1O:45am on August 20, 2020. You
can join in by logging into our website at www.mawss.com.Hoveryourmouseoverthelinkcalled.DOING
BUSINESS. A dropdown menu will appear and at the bottom of that list click MEETINGS VIA LIVE STREAMING. You
can also view the live streaming on our YouTube channel at www.youtube.com and search for Mobile Area Water
& Sewer Systems Channel. Award will be by Total Cost. The bidder offers and agrees, if this bid is accepted, to
furnish the items as defined in the specifications for the unit price set opposite each item. Pricing shall be FOB
Mobile, Alabama. All items shall be delivered to our various locations listed on Page 3. The bidder shall state the
expected length of delivery time on the Bid Sheet.
Bidder understands and agrees that quantities of uniforms will be purchased by MAWSS on an "as
needed" basis to replenish inventory. MAWSS shall not be committed to the purchase of a pre­
established minimum quantity for anyone item.
A bidder may not modify its bid after bid opening. Errors in the extension of unit prices stated in a bid or
in multiplication, division, addition or subtraction in a bid may be corrected by the MAWSS Purchasing
Buyer prior to award. In such cases, unit prices shall not be changed.
It is the responsibility of the bidder to determine prior to the bid opening whether any amendment,
additions, deletions or changes of any type have been made to this Invitation for Bid, Conditions,
Specifications, Bid Form or any of the or bid documents. Bid documents and any amendments made to
this bid will be posted on our website at www.mawss.com.
A copy of the DBE policy that applies to this Invitation For Bid has been included in this package. It is the
responsibility of the bidder to read and meet the requirements of this policy. Please contact the
Supplier Diversity Program Manager, Felicia Thomas, at 251-694-3194 or fthomas@mawss.com for any
questions regarding ths policy. Bidders MUST acknowledge receipt of this policy and submit the all
required documention with the bid proposal. Important DBE Policy excerpts:
"Contractors bidding on MAWSS projects or other contracts must list all Diverse Contractors/Suppliers subcontractors and suppliers
on the Subcontracting Plan form submitted in the bid package and sign the form. When preparing a bid, the bidding Contractor
must obtain firm prices from all Diverse Contractors/Suppliers. The bid package must include correspondence from each Diverse
Contractor/Supplier on the Diverse Contractor/Supplier's letterhead in which the Diverse Contractor/Supplier confirms negotiated
terms for the subcontract or supply contract, including compensation and a brief description of the scope of work or the Items to
be supplied."
"If a Contractor bidding for a MAWSS contract is unable to meet the 15% goal for Contractor/Supplier Diversity participation for
the contract, the Contractor must note this on the Subcontracting Plan form, state what percentage of the goal was achieved, If
any, and sign the form. The Contractor must also submit an Affidavit of Contractor's Good Faith Efforts to Meet Supplier Diversity
Goals with the bid package setting forth the reasons the goal could not be achieved for this contract. The Affidavit must include
names, addresses, and contact information for each Diverse Contractor/Supplier contacted, a description of information provided to
each, and a statement regarding each as to why an agreement for a subcontract or supply contract was not reached. The Affidavit
must include description of the good faith efforts made to obtain Diverse Contractor/Supplier participation, referencing the factors
listed below. Documentation supporting the statements in the Affidavit must be attached thereto."
For a goods or services contract which is subject to Alabama's competitive bid laws, the MAWSS
employee or consultant handling the contract may award it to a DBE who is also a responsive and
responsible bidder and who submits a bid no more than ten percent (10%) greater than that of an
apparent low bidder which does not have a place of business in Alabama.
IFB 20-034 Employee Uniform Purchases
Page 2
IFB 20-034 EMPLOYEE UNIFORM PURCHASES
SPECIFICATIONS
1. This contract will be for a one-year period from October 1, 2020 through September 30, 2021 with two one
year extension
after prior written
of both
2. This contract will be for a purchase program, awarded by total cost and based on
supplied by
MAWSS.
will receive and present to the vendor a Uniform
Voucher from the Human
Resources Coordinator for a predetermined number of uniform items. Hats will be purchased MAWSS at the
beginning of each year, 2 hats per eligible
5 T-shirts will be purchased by MAWSS for each eligible
at the beginning of each contract year and as needed throughout the year. Jackets will be
by
MAWSS at the beginning of the contract and every three years thereafter and as needed for new hires. There are
currently 248
eligible for t-shirts and 290
eligible for jackets and hats.
uniforms
are to be delivered within two weeks of the order
placed. Response time to notification of an issue shall
be 24
resolution time will be two weeks.
3. The vendor will visit the seven MAWSS locations monthly and as needed at a precise pre-determined time. The
vendor will also be required to make a few "On Demand" site visits per year for safety and
fairs. New
will be serviced at the regular route visit. The exact location at each of the service locations will be
at the time of the contract award. Visit dates and times will be coordinated between the Successful
Bidder and the Service Location Contact. Service locations are:
1. C. C. Williams Treatment Plant (WMS1, 1600 Yeend
Contact: Adrienne Rivers, 251-378-3501 or ""'!.".,__ =-'-'-"'===
2. E. M. Stickney Water Treatment Plant (STICK), 4800 Moffett Rd, Mobile, Al 36618
Contact: John Jordan, 251-378-3492 or .u.==-=,,-=,-,-,-,===-,-,
3. H. E. Myers Water Treatment Plant (MYERS), 1475 Hubert Pierce Rd, Mobile, Al 36608
Contact: Randy Sullivan, 251-378-3483 or =="'-'-"""-'-'-''''-==:=.:.
4. Park Forest Facility (PF), 4725 Moffett Rd, Mobile, AL 36618
Contact: Deborah Hines, 251-694-3198 or dhines@mawss.com
5. Shelton Beach Facility (SB), 1610 Shelton Beach Mobile, AL 36618
Contact:
landrum, 251-694-3470 or ="-=~~~"'-".:.==.!..!
6. Wright-Smith Wastewater Treatment Plant (W-Sl, 1879 N Conception St Rd, Mobile, AL 36610
Contact: Gavin
251-378-3525 or ==:::.:...>;;0:.:..:..:===":":'
7.
Creek 1450 Pumping Station Road,
Contact: Steve Davis, 251-463-7021 or """"~'-=-!.!.'-".:!!.!!.~""-'-'
4. Allow for larger sizes and/or extended length bodies/tails or extended sleeves in your bid. Uniforms are to
include both men's and women's styles. Uniforms must fit all sizes and are to be measured to fit individual
5. No
will be allowed for: size
or repairs; prep
delivery, freight,
special handling, and/or any other additional
not outlined in this bid. Itemized uniform charges shaH be
detailed on an invoice and/or delivery
and will be billed monthly by the
number and employee
name. There will be no pre-payment or partial payment for any uniform order.
6. MAWSS
and name
on
are not acceptable.
by successful bidder are to be ='-"'.!.."'-!L~""-'-'-".!..""-''-'''''''-'''-'=' Ironed
as a result of not
to the
in this not corrected in a
manner (by the following billing
will be cause for cancellation of this contract. The Board will not
pay any billing charges above and beyond those
in the bid and
contract.
20-034 Employee Uniform
Page 3
IFB 20-034 EMPLOYEE UNIROM PURCHASES
SPECIFICATIONS (Cont.)
8. Successful bidder shall submit an itemized bill for each monthly visit to include each employee's name and
department number and uniform items delivered. Proof of
shall be the monthly visit invoice or delivery
receipt, including all prices and the Service location Contact's
Monthly, a consolidated billing shall be
sent to the attention of Accounts Payable
the items issued, the employee
name, and their department code. Payment will be made from Accounts Payable by check, ACH or EFT. Terms are
to be Net 30 Days from the Billing Date.
9. Color samples and size ranges are to be furnished with bid
Samples of the unsuccessful bidder(s) will
be returned, when requested, in person at the
Office within 30
after award of the bid. To ensure
consistent
and conformity,
of the successful bidder could be retained until the end of the
award/contract period.
10. DO NOT ACCEPT CHANGES MADE BY EMPLOYEES PRESENTED ON THEIR UNIFORM REQUEST VOUCHER.
A. Baseball Style Solid Cap with Adjustable Back and Embroidered MAWSS
Include
picture and manufacturer's
for hats submitted.
B. Baseball Style Mesh Cap with Adjustable Back and Embroidered MAWSS logo, Dark Blue (Navy). Include
picture and manufacturer's
for hats submitted.
C. Ergodyne Glowear #8935 Hi-Vis
lime or Orange, Meets ANSI/ISEA 107-2010.
Include picture and manufacturer's
for hats submitted.
D. Employees wearing hats are allowed 2 per year of any
listed above.
OPTION 2 - Shorts
A. 7-3/4 oz. Twill, Permanent
Poly/Cotton,
Duty Brass Ratcheting Zipper. Same
as
Pants, Color Dark Blue (Navy), for approximately 14 employees. Choice of Pleated or Non-Pleated.
B. Shorts will be purchased as needed.
OPTION 3 - Jackets (Purchased Once Annually then Every 3 Years) or as Needed for New Hires
A. "Eisenhower" or "IKE"
Jacket Permanent Press - 65/35 Poly/Cotton, 7.500z Twill, 2 Position
Solid Brass Zipper, Handy Patch Pocket on Left Sleeve, Removable Fleece liner, Pockets Set into Panel
Seams and with Adjustable Side Tabs on the Waistband. Color to match pants, Dark Blue (Navy).
B. ANSI Class 3 Bomber Jacket with Removable Fleece liner, Hi-Visibility Yellow with lime, 100%
Coating, PU Coating 8-6 mm,
with Sealed Seams.
C. 100% Cotton jacket with 100% Cotton Shell and
Hi-Visibility or Dark Blue (Navy).
D. Jackets are issued once every 3 years.
OPTION 4 - T-shirts
A. SO/50 Poly/Cotton
Dark Blue (Navy) or Hi-Visibility Yellow with class 2 striping, Short or
Sleeve with Chest Pocket and MAWSS
embroidered above the Pocket.
B. 100% Cotton,
Short or
Sleeve - Preshrunk - Permanent Press - Full Cut ­
Cotton, with Chest Pocket High-Visibility with MAWSS Logo embroidered above the Pocket.
C. Each employee eligible for T-shirts will get 5 every year.
D. Extra T-Shirts will be rrn:::1<,,,./1 as needed
A. Additional emblems and n,,,·,.,,,,.c as needed in dark blue (navy) with white letters for both
names.
IFB 20-034 Employee Uniform Purchases
4
IFB 20-034 EMPLOYEE UNIFORM PURCHASES
Specifications (Cont.)
OPTION 6 - Fishing Shirt
A. Light weight shirt with mesh backing for increased breathabiiity - Unisex - with MAWSS Embroidered
Logo, Collar, dual Chest Pocket, and Full button down - Dark Blue (Navy) only. Choice of Short Sleeve or
Long Sleeve.
B. Fishing Shirts will be purchased as needed
OPTION 7 - Dress Shirts and Polos (Purchased Once Annually) or as Needed for new Hires
A. Polo Shirt, Short Sleeve and Long Sleeve, Knit, Chest Pocket, Dark Blue (Navy), with Embroidered MAWSS
Logo
B. Dress Shirt, Men and Women's, Long Sleeve and Short Sleeve, Chest Pocket, Light Blue, with Embroidered
MAWSS Logo
Current Item Count
Below is the breakdown for the approximate number of items currently in use for the following items, this is not a
complete list and may be adjusted at any time .
Item
Short
Sleeve
Long Sleeve
Approximate
Count
100
100% Cotton T- Short
Shirt
Sleeve
150
Total
250
Long Sleeve 100
Poly T-Shirt
Short
400
Sleeve
Total
500
Men
0
Shorts
-
Women
0
Jackets
All
250
Hats
Fishing Shirts
Dress Oxford
Polo
All
500
Short
0
Sleeve
Long Sleeve 0
Long Sleeve 0
Short
Sleeve
0
Long Sleeve 0
Short
Sleeve
0
Purchase
Frequency
Start of contract
and every year
after and as
needed
Start of contract
and every year
after and as
needed
As needed
At the start of the
contract and every
3 years thereafter
Start of contract
and every year
after
As Needed
As Needed
As Needed
IFB 20-034 Employee Uniform Purchases
Page 5

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