Elevator Monthly Maintenance (FP&M)

Agency: Iowa State University
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 238290 - Other Building Equipment Contractors
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: May 15, 2024
Due Date: May 20, 2024
Solicitation No: RFQ-1000959
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type Request for Proposal (Public)
Status Issued
Number RFQ-1000959 Addendum 1 (Elevator Monthly Maintenance (FP&M))
Issue Date & Time 4/26/2024 09:45:01 AM (CT)
Close Date & Time 5/20/2024 03:00:00 PM (CT)
Notes
Iowa State University of Science and Technology (ISU) is soliciting proposals from qualified contractors to provide monthly preventative maintenance/repairs on for various freight, passenger elevators, wheel chair lifts and electric dumbwaiters for the various the ISU FP&M Department.

Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate time to review and submit your response prior to the deadline.
A pre-proposal meeting will be held for this project, see activities tab.
Please hold all questions and bring them to the pre-proposal meeting

Contact Information
Name Wendy Foster
Address 1340 Administrative Svc Bldg- 2221 Wanda Daley Dr.
2221 Wanda Daley Drive
Ames, IA 50011 USA
Phone 515 (294) 8806
Fax
Email wkfoster@iastate.edu

Attachment Preview

RFQ-1000959 Addendum 1
Elevator Monthly Maintenance (FP&M)
Issue Date: 4/26/2024
Questions Deadline: 5/7/2024 10:00 AM (CT)
Response Deadline: 5/20/2024 03:00 PM (CT)
Contact Information
Contact: Wendy Foster
Address: 1340 Administrative Svc Bldg- 2221 Wanda Daley Dr.
2221 Wanda Daley Drive
Ames, IA 50011
Phone: 515 (294) 8806
Email: wkfoster@iastate.edu
Page 1 of 34 pages
Deadline: 5/20/2024 03:00 PM (CT)
RFQ-1000959 Addendum 1
Event Information
Number:
RFQ-1000959 Addendum 1
Title:
Elevator Monthly Maintenance (FP&M)
Type:
Request for Proposal (Public)
Issue Date:
4/26/2024
Question Deadline: 5/7/2024 10:00 AM (CT)
Response Deadline: 5/20/2024 03:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting proposals from
qualified contractors to provide monthly preventative maintenance/repairs on for
various freight, passenger elevators, wheel chair lifts and electric dumbwaiters for
the various the ISU FP&M Department.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate
time to review and submit your response prior to the deadline.
A pre-proposal meeting will be held for this project, see activities tab.
Please hold all questions and bring them to the pre-proposal meeting
Bid Activities
Pre-Proposal Meeting
5/7/2024 11:30:00 AM (CT)
There will be an pre-proposal meeting held (at the date/time listed) in room 1230 EH&S Learning Center, 2408
Wanda Daley Drive, Ames, IA 50011. Please enter in the east doors.
Please hold all questions about the project and bring them to the pre-proposal meeting.
*
There is metered parking available in front of the Administrative Services Building(which is currently closed), 2221 Wanda Daley Dr. and
east of the EH&S Building (See address above) in lot 120A and 124 (south end)
*
No verbal statements by ISU or its representatives at this meeting will be binding. ISU will post all changes and material
clarifications in the form of an addenda after the meeting.
*
Contractors are strongly encouraged to attend the pre-proposal meeting. Failure to attend or have representation at
the meeting will not result in the Contractor or individual being ineligible to participate in the competitive process.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
Construction (Trades, Small Projects) 12-2020.pdf
Download
Insurance Requirements - Construction (Trades, Small Projects) 12-2020
Page 2 of 34 pages
Deadline: 5/20/2024 03:00 PM (CT)
RFQ-1000959 Addendum 1
RFQ-1000959 (attachment 2) sample Hydraulic Elevator Oil Log.pdf
Sample Hydraulic Elevator oil log
RFQ-1000959 Attachment 3- PM report (samples).pdf
PM report (sample)
RFQ-1000959 Elevator MO Maintenance- Scope of work.pdf
Scope of work
RFQ-1000959 Attacment 1 (REV 1) (2024 Elevator inventory).pdf
Attachment 1 -Revised elevator list (REV1) (added additional information)
Download
Download
Download
Download
Bid Attributes
1 Evaluation Criteria
The evaluation of this RFP/RFQ may be based upon, but not limited too the following which are in no particular
order:
Response time to ISU for entrapments
Process to handle ISU calls for entrapments
Overall cost to ISU
Compliance with terms & conditions
Compliance with Scope of work/specifications
Proposed number of hours for monthly PM work
exceptions taken
References
Read and Understood
(Required: Check if applicable)
2 General Information
ISU is seeking bids from qualified Contractors to provide monthly elevator preventative maintenance on elevators
for the FP&M department.
The contract shall begin on July 1, 2024 and extend through June 30, 2029. Renewals between the years will be
automatic, but dependent upon acceptable performance. Pricing must be firm through June 30, 2025. Any
increases thereafter must be given in the form of a written notice to ISU Procurement Department and must be
requested at least 30 days before any pricing increases can take effect. One increase will be allowed per 12 month
period and price increase will be limited to the escalation percentage stated in the Attributes tab.
Scope of work/specifications is located in the Attachments Tab
3 State Contractor response time to arrive at ISU for entrapments
(Required: Maximum 1000 characters allowed)
4 State address of primary technician for entrapments/call back services
(i.e.- 1234 Iowa State Lane, Ames, IA)
(Required: Maximum 1000 characters allowed)
Page 3 of 34 pages
Deadline: 5/20/2024 03:00 PM (CT)
RFQ-1000959 Addendum 1
5 State the total number of hours estimated for the monthly PM (per the categories below)
Traction elevators
Hydraulic Elevators
Wheel Chair lift
Dumbwaiter
(Required: Maximum 1000 characters allowed)
6 Explain in detail how your company will handle calls received from ISU for entrapments & call back
services
(Required: Maximum 4000 characters allowed)
7 Provide State of Iowa Contractor Registration Number
(Required: Maximum 25 characters allowed)
8 Escalation possible for years 2-5
(State escalation - if none enter zero)
%
(Required)
9 Payment Term Options
Please select the payment terms for this offer.
5% 15/Net 30 2% 15/Net 30
(Required: Check only one)
Net 30
Net 20
Net 10
1 Payment Term Options - If "Other" is selected briefly explain.
0
Other
(Optional: Maximum 1000 characters allowed)
1 References
1 Provide reference for other Universities/customers that have similar quantities of elevators being serviced by your
Company. DO NOT use ISU as a reference
Page 4 of 34 pages
Deadline: 5/20/2024 03:00 PM (CT)
RFQ-1000959 Addendum 1
1 Reference #1 First & Last Name and Company Name
2
(Required: Maximum 1000 characters allowed)
1 Reference #1 Phone
3
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
1 Reference #1 Email
4
(Required: Email address)
1 Reference #1- State number of elevators that are/were maintained for this reference
5
(Required: Maximum 500 characters allowed)
1 Reference #2 - First/Last Name and Company
6
(Required: Maximum 1000 characters allowed)
1 Reference #2 Phone
7
(__ __ __) __ __ __ - __ __ __ __ ext:
(Required)
1 Reference #2 Email
8
(Required: Email address)
1 Reference #2- State number of elevators that are/were maintained for this reference
9
(Required: Maximum 500 characters allowed)
2 Reference #3 First/Last Name and Company
0
(Required: Maximum 1000 characters allowed)
Page 5 of 34 pages
Deadline: 5/20/2024 03:00 PM (CT)
RFQ-1000959 Addendum 1

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