Elevator Maintenance Service

Agency: Department of the Army
State: Texas
Type of Government: Federal
FSC Category:
  • Z - Maintenance, Repair or Alteration of Real Property
NAICS Category:
  • 238290 - Other Building Equipment Contractors
Set Aside: Woman Owned Small Business
Posted Date: Apr 23, 2019
Due Date:
Solicitation No: W9115119Q0124
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Opportunity History
Solicitation Number :
Notice Type :
Synopsis :
Added: Apr 23, 2019 2:09 pm

Product or Service Code. J099

Proposed Solicitation Number. W9115119Q0124

This is pre-solicitation synopsis announcement. It is a follow-up to a previously posted (sources sought) special notice under previous solicitation/reference #W9115119B0002 on 19 November 2018. At this time please do not send and Offers/Quotes/Proposals in response to this posting until the final Request for Quote (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP) solicitation, technical exhibits, and attachments are uploaded to this announcement for industry to review complete and submit as a complete quote.

The Mission and Installation Contracting Command - Fort Hood, Texas (MICC-FH) on behalf of the United States Government has a requirement for a Women Owned Small Business to provide Elevator Maintenance preventative maintenance and repair work for elevators and handicap lift systems on the Fort Hood, TX installation.

This is a Commercial Requirement, thus FAR Part 12 Acquisition of Commercial Item policies will be adhered to. The Government anticipates posting a Request for Quote (RFQ) in accordance with Simplified Acquisition Procedures outlined in FAR Part 13. The CLIN structure may consist of a combination of Firm Fixed Priced (FFP) and Firm Fixed Priced - Not to exceed (FFP - NTE) CLINs. FFP CLINS shall be incorporated for routine preventive elevator maintenance services that occur on a scheduled (i.e. monthly, semi-annual, or annual) basis. FFP-NTE CLINs shall be incorporated for proposed unscheduled repair work that is approved by the Government.

Elements of the service. This is a non-personal services contract to provide Elevator Maintenance Services in support of the Directorate of Public Works (DPW). The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. This contract provides preventive maintenance and repair maintenance all elevators and handicap lifts.

Performance Requirements. The performance requirements is outlined in the PWS and a summary is as follows: The Contractor shall provide all management, supervision, personnel, supplies, material, and operational equipment necessary to perform preventive maintenance and repair maintenance on all elevators and handicap lifts. Work shall consist of performing PM and repair work necessary to maintain elevator systems in a consistent safe, reliable, and satisfactory operating condition. Key performance requirements consist of the contracting providing preventive maintenance, performing eligible repairs, and conducting eligible part replacements.

Periodic Inspections, Testing, and Certifications. Contractors are required to conduct periodic inspections, testing, and certifications during the intervals described in the PWS.

Service support. This contract encompasses approximately forty one (41) elevators systems located in approximately twenty six (26) facilities. The Contractor shall perform Elevator Maintenance Services of the Fort Hood Installation. Fort Hood is located near Killeen, Texas and consists of approximately 218,823 acres and 5,838 buildings. The on post population consists of approximately 65,000 military, Government Civilians, Contactor personnel, and resident family members. Fort Hood supports an overall population of nearly 500,000, to include retirees, off post family members, and survivors. Due to the nature of this contract buildings with elevators may be added or removed from this contract due to construction of new facilities, renovation of existing facilities or demolition of facilities.

Period of Performance. Contract Base year period of performance (PoP) will begin on 1 JUL 2019 and conclude on 30 JUN 2020. Providing that all options are exercised, the period of performance will end on 30 JUN 2024.

The period of performances are as follows:

Base Period 1 Jul 2019 - 30 Jun 2020

Option Period I 1 Jul 2020 - 30 Jun 2021

Option Period II 1 Jul 2021 - 30 Jun 2022

Option Period III 1 Jul 2022 - 30 Jun 2023

Option Period IV 1 Jul 2023 - 30 Jun 2024

Unique requirements: Unique requirements of this follow-on endeavor consist of compliance with the following industry standards:

American National Standards Institute/American Society of Mechanical Engineers (ANSI/ASME) A17.1 Safety Code for Elevators and Escalator

ANSI/ASME A17.2-2001 - Guide for inspection of Elevators, Escalators, and Moving Walks

ANSI/ASME A17.3 - Safety Code for Existing Elevators and Escalators

ANSI/ ASME A17.4 - Guide for Emergency Personnel

EM-385-1-1 - U.S. Army Corps of engineers Manual: Safety and Health Requirements

29 CFR 1910 - Occupational Safety and Health Standards (General Industry)

NFPA-70 - National Electric Code, National Fire Protection Association

29 CFR 1926 - Department of Labor, Occupational Safety and Health Act

AR 385-10 - Army Safety Program

Industry' standards and recommendations

Technical Exhibit A within the PWS

Place of Contract Performance . The work to be performed under this contract shall be performed at Fort Hood, Texas which consists of the main cantonment, West Fort Hood and North Fort Hood areas.

Geographic and location circumstances. Fort Hood is located approximately 60 miles north of Austin and 50 miles south of Waco, Texas. The main cantonment area is approximately 20 miles west of interstate Highway 35 at Belton, Texas, and adjacent to Killeen, Texas. West Fort Hood is immediately adjacent to the main cantonment and North Fort Hood is approximately 25 miles north of the main cantonment. Maps of the main cantonment, West Fort Hood and North Fort Hood will be provided after contract award.

The contractor shall furnish all personnel, equipment, facilities, supplies, services and materials, except as specified herein as government-furnished, for the preparation of personal property of Department of Defense personnel for shipment and/or storage and related services through the DPM. Work to be performed will be those services in the Schedules awarded to the contractor as outlined in individual Contract Line Item Number (CLIN) items.

At this time, this Request for Quote (RFQ) requirement is anticipated to be set aside 100% for Women Owned Small Business - Small Businesses (WOSB) "ONLY".

NOTE: Electronic offers (via email) will not be accepted. Offers are to submit proposals via the United States

Postal Service (USPS) or Commercial Carrier and shall be addressed as follows:

Mission and Installation Contracting Command - Fort Hood (MICC-FH)


Shoemaker Center

ATTN: Perry J. Cannon

36000 Darnall Loop, Room 1300B

Fort Hood, Texas 76544-5095.

Offerors shall also provide a compact disc (CD) version with their proposal. This acquisition will be issued under the North American Industry Classification System (NAICS) is 238290 - Other Building Equipment Manufacturers. The size standard is $15 Million. The anticipated performance period is a five year single award contract which shall be a one (1) year base and four (4) option years. The anticipated contract type is Firm Fixed Price (FFP) with the inclusion of FFP Not to Exceed (NTE) CLINS for acceptable unscheduled work proposals that are approved by the Government.

NOTE: Anticipated Award date is to be determined (TBD).

The anticipated solicitation issue date for this requirement is estimated for 8 May 2019 with an estimated response/closing date of 7 June 2019 @ 4:30 PM Central Time.

Offerors are encouraged to submit Requests for Information (RFI's) regarding this requirement starting 8 May 2019. Vendors will have no later than 13 May 2019 @ 4:30 PM Central Time to submit those inquiries. The Government shall provide responses to those RFI's no later than 28 May 2019. Inquires shall be sent via email to the Contract Specialist, Perry J. Cannon at perry.j.cannon.civ@mail.mil, and the Contracting Officer, Madge A. Lewis at madge.a.lewis.civ@mail.mil. Any inquiries from industry submitted to the Government after 13 May 2019 @ 4:30 PM (Central Time) shall not be addressed.

NOTE: All dates & times pertaining to this RFQ are tentative and subject to change at the discretion of the

Contracting Officer. Please see Fed Biz Ops (www.fbo.gov) for all updates regarding this RFP.

As stated above, the final RFQ Solicitation, technical exhibits, attachments, and responses to inquiries from industry will be provided at a later date.

Contracting Office Address :
36000 Darnall Loop, Room 1300B
Fort Hood, Texas 76544-5095
United States
Place of Performance :
Shoemaker Center
36000 Darnall Loop, Room 1300B

Fort Hood, Texas 76544
United States
Primary Point of Contact. :
Perry J. Cannon,
Contract Specialist
Secondary Point of Contact :
Madge A. Lewis,
Contracting Officer
General Information
Notice Type:
Original Posted Date:
April 23, 2019
Posted Date:
April 23, 2019
Response Date:
Original Response Date:
Archiving Policy:
Manual Archive
Original Archive Date:
Archive Date:
Original Set Aside:
Set Aside:
Woman Owned Small Business
Classification Code:
Z -- Maintenance, repair, and alteration of real property
238 -- Specialty Trade Contractors/238290 -- Other Building Equipment Contractors

Related Document

Jun 5, 2019[Solicitation] Elevator Maintenance Service
Jun 11, 2019[Solicitation] Elevator Maintenance Service
Jun 12, 2019[Solicitation] Elevator Maintenance Service
Jul 2, 2019[Solicitation] Elevator Maintenance Service
Jul 8, 2019[Solicitation] Elevator Maintenance Service

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Opportunity History Complete View Original Synopsis Presolicitation Jun 24, 2019 9:25 am Changed

Department of Veterans Affairs