Electrical Supplies & Related Items

Agency: Fulton County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 335999 - All Other Miscellaneous Electrical Equipment and Component Manufacturing
Posted Date: Apr 8, 2020
Due Date: Apr 17, 2020
Solicitation No: 20CT123886C
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Issue Date 08 Apr 2020
Due Date 17 Apr 2020 @ 2:00pm
Project Title Electrical Supplies & Related Items
Description The Fulton County Department of Purchasing & Contract Compliance is soliciting e-quotes from qualified vendors to provide Electrical Supplies & Related Items for the Department of Real Estate and Asset Management.
Project ID 20CT123886C
Category Other Services
Team C
Solicitation Document Electrical Supplies & Related Items
Addendum 1
Addendum 2
Addendum 3
Addendum 4
Addendum 5
Drawing
Sign In Sheet
Dept Alias Department of Real Estate and Asset Management
Type Quote
Bid Contact Carolyn Towns, Procurement Officer
Contact Email carolyn.towns@fultoncountyga.gov
Contact Phone (404) 612-4208
Tabulation Sheet
Award Recipient(s)
Award Recipient(s)
Award Recipient(s)
Cancellation Letter
Award Date
Last Update 08 Apr 2020
Notes
Status Open

Attachment Preview

Department of Purchasing & Contract Compliance
Felicia Strong-Whitaker, Director
REQUEST FOR E-QUOTE NUMBER: 20CT123886C
PROJECT TITLE: Electrical Supplies & Related Items
DEPARTMENT: Department of Real Estate and Asset Management
DUE DATE: 04/17/2020
WILL BE RECEIVED UNTIL: 2:00 P.M.
LAST DAY FOR QUESTIONS: 04/13/2020
BIDDERS MAY SUBMIT REQUESTS FOR CLARIFICATION OR QUESTIONS REGARDING THIS E-QUOTE TO THE
PURCHASING CONTACT PERON LISTED BELOW. ANY REQUEST SHALL ONLY BE SUBMITTED IN WRITING (FAX OR
EMAIL). ALL RESPONSES TO WRITTEN REQUEST(S) WILL BE DISTRIBUTED AS ADDENDA TO THIS E-QUOTE AND
POSTED ON THE FULTON COUNTY WEBSITE AT www.fultoncountyga.gov.
THE COUNTY WILL NOT RESPOND TO REQUESTS RECEIVED AFTER Monday,,April 13,2020 AT 2:00 P.M.
E-QUOTE
RESPONSES
MUST
BE
SUBMITTED
ONLINE
AT
https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService. BY THE DATE AND TIME INDICATED. You must
be a registered vendor in order to respond to E-QUOTES.
ANY QUESTIONS REGARDING PURCHASING PROCEDURES OR THE SPECIFICATIONS SHOULD BE ADDRESSED
ONLY TO THE PURCHASING CONTACT PERSON LISTED BELOW VIA EMAIL ONLY. NO PHONE CALLS WILL BE
ACCEPTED. BIDDERS MAY NOT HAVE CONTACT WITH COUNTY OFFICERS, ELECTED OFFICIALS OR COUNTY
EMPLOYEES REGARDING THIS BID PRIOR TO AWARD OF PURCHASE ORDER. VIOLATION OF THIS INSTRUCTION
WILL RESULT IN YOUR BID BEING FOUND NON-RESPONSIVE.
CONTACT NAME:
Carolyn Towns
E-MAIL ADDRESS:
carolyn.towns@fultoncountyga.gov
PHONE NUMBER:
(404) 612-1697
All information requested on this sheet must be completed. Unless specifications indicate “NO SUBSTITUTE”,
items determined by Fulton County to be “EQUAL OR BETTER” will be given full consideration. All prices
QUOTED must be “FOB DELIVERED” unless otherwise requested, and must be submitted in the format
requested. The County reserves the right to cancel the solicitation and to reject any or all quotes in whole
or in part and is not bound to accept any quote if rejection of that quote is determined to be contrary to
the best interest of the County.
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REQUEST FOR QUOTE - COMMODITIES
GENERAL TERMS AND CONDITIONS
The following provisions are hereby made a part of this Request for Quote (“E-QUOTE”). Any contract or purchase
order awarded as the result of this request shall be governed by these General Terms and Conditions. By submission
of your responses to this e-quote, vendor agrees to furnish the product(s) and/or service(s) pursuant to these
conditions.
1. GENERAL. These provisions are standard for all County contracts. The County may delete or modify any of
these standard provisions for a particular contract or purchase order by indicating a change in the special
instructions or provisions. Any vendor accepting a purchase order award as the result of this request
agrees that the provisions included within this Request for E-Quote shall prevail over any conflicting
provision within any standard form contract of the vendor.
2. METHOD OF SOURCE SELECTION. This procurement is being conducted in accordance with all applicable
provisions of the Fulton County Code of Ordinances and the specific method of source selection for the
services required in this bid is Code Section 102-373, Competitive Sealed Bidding.
3. SUBMISSION OF RESPONSES. Responses must be submitted for e-quotes on-line via the Vendor Self
Service system at https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService. Response to e-quotes
must be received no later than 2:00 p.m. on the date indicated.
4. AMENDMENTS TO THE REQUEST FOR E-QUOTE. Any amendment to pricing is valid only if in writing and
issued by the County.
5. ADDENDUM. Revision to the Request for E-Quote issued by the County prior to the receipt of bids.
6. NON-COLLUSION. Bidder certifies that this bid is made without prior understanding, agreement or
connection with any other corporation, firm or person submitting a bid for the same work, labor or service to be
done or the supplies, materials or equipment to be furnished and is in all respects fair and without collusion or
fraud. Bidder further understands collusive bidding is a violation of state and federal law and can result in fines,
prison sentences and civil damage awards. Bidder agrees to abide by all conditions of this bid and certifies
that person signing is authorized to sign this bid or proposal for the bidder.
7. CONFLICT OF INTEREST. Vendor states that no County officer or employee, nor any business entity in
which they have an interest: a) Has an interest in the contract awarded; b) Has been employed or retained to
solicit or aid in the procuring of the resulting contract; c) Will be employed in the performance of such contract
without immediate disclosure of such fact to the County.
8. BASIS OF AWARD.
The County shall award to the lowest responsive and responsible bidder(s) per line item(s) complying with the
provisions of the E-Quote.
The following criteria may be considered by the County in selecting the most advantageous quote: a) Ability to
perform the service required within the specified time; b) Conformance to specification; c) The quality of
performance in previous contracts; d) Financial ability to perform the contract; e) Item pricing; f) vendor
references. The County reserves the right to cancel the solicitation and to reject any or all quotes in whole or
in part and is not bound to accept any quote if rejection of that quote is determined to be contrary to the best
interest of the County.
9. SAMPLES. Samples of items when required, must be furnished free of expense to the County and upon
request, be returned to the Vendor at the Vendor’s expense. Samples of selected items may be retained for
comparison purposes.
10. NEW. All items bid must be new. Used, rebuilt and refurbished items will not be considered unless specifically
authorized by Fulton County in the written specifications.
11. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS. Unless otherwise specified,
manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in the
specifications are intended only to identify the quality and characteristics desired. They are not intended to
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limit competition. The Vendor may offer any equivalent product which meets or exceeds the specifications. If
quotations are based on equivalent products, the quote must: a) Indicate the alternate manufacturer’s name
and catalog number; b) Include complete descriptive literature and/or specifications; c) Include proof that the
proposed equivalent will meet the specifications. The County reserves the right to be the sole judge of what is
equal and acceptable to meet its needs in all respects. If Bidder fails to name a substitute, goods identical to
the published standard must be furnished.
12. INDEMNIFICATION. Contractor/Vendor hereby agrees to release, indemnify, defend and hold harmless the
County, it’s Commissioners, officers, employees, subcontractors, successors, assigns and agents from and
against any and all losses (including death), claims, damages, liabilities, costs and expenses (including but not
limited to all actions, proceedings, or investigations in respect thereof and any outcome of any such action,
proceeding, or investigation), caused by, relating to, based upon or arising out of any act or omission by
contractor, it’s directors, officers, employees, subcontractors, successors, assigns or agents, or otherwise in
connection with it’s acceptance, of the performance, or nonperformance, of it’s obligations under this
agreements.
13. TAXES. Fulton County is exempt from the State of Georgia sales tax and exemption certificate will be
furnished upon request.
14. DELIVERY. All prices must be FOB Destination, unloaded inside and assembled unless otherwise indicated.
15. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT. If any item furnished by the Vendor fails to conform
to specifications, or to the sample submitted by the Vendor, the County may reject it. Upon rejection, the
Vendor must promptly reclaim and remove such item without expense to the County, and shall immediately
replace all such rejected items with others conforming to such specification and samples. If the Vendor fails to
do so, the County has the right to purchase in the open market a corresponding quantity of any such items and
to deduct from any monies due the Vendor the difference between the prices named in the purchase order and
the actual cost to the County. If the Vendor fails to make prompt delivery of any item, the County has the right
to purchase such item in the open market and to deduct from any monies due the Vendor the difference
between the prices named in the purchase order and the actual replacement cost to the County. The rights
and remedies of the County identified above are in addition to any other rights and remedies provided by law
or under the purchase order.
16. INVOICES AND PAYMENT TERMS. All invoices must include the purchase order number or master
agreement number. Failure to comply may result in delayed payments. The County payment terms are Net
30 days unless a cash discount is allowed for payment within not less than twenty (20) days. The payment
term shall begin on the date the merchandise is inspected, delivered and accepted by the County and the
correct invoice is received by Accounts Payable.
Submittal of Invoices: Invoices shall be submitted as follows:
Via Mail:
Fulton County Government
141 Pryor Street, SW
Suite 7001
Atlanta, Georgia 30303
Attn: Finance Department Accounts Payable
OR
Via Email:
Email: Accounts.Payable@fultoncountyga.gov
At minimum, original invoices must reference all of the following information:
1) Vendor Information
a. Vendor Name
b. Vendor Address
c. Vendor Code
d. Vendor Contact Information
e. Remittance Address
2) Invoice Details
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a. Invoice Date
b. Invoice Number (uniquely numbered, no duplicates)
c. Purchase Order Reference Number
d. Date(s) of Services Performed
e. Itemization of Services Provided/Commodity Units
3) Fulton County Department Information (needed for invoice approval)
a. Department Name
b. Department Representative Name
17. LEGAL REQUIREMENTS. Federal, State, County and local ordinances, rules and regulations, and policies
shall govern development, submittal and evaluation of quote and disputes about quotes. Lack of knowledge
by any Vendor about applicable law is not a defense.
18. ASSIGNMENT. Any purchase order awarded shall not be assignable by the Vendor without the express
written approval of the County, and shall not become an asset in any bankruptcy, receivership or guardianship
proceedings.
19. REJECTION OF BID. Bids may be considered irregular and may be rejected if they show omissions,
alternations of form, additions not called for, conditions, limitations, unauthorized alternate bids or other
irregularities of any kind. The County reserves the right to waive minor technicalities or irregularities of bid.
20.
DISQUALIFICATION OF BIDDER. The submission of more than one (1) bid to the County as the primary
Bidder for the same work by an individual firm, partnership or corporation under the same or different names may
be grounds for disqualification of a Bidder and the rejection of the bid.
21. TERMINATION. In the event any of the provisions of the purchase order are violated, the County may serve
written notice of its intention to terminate the purchase order. Such notice will state the reason(s) for such
intention, and unless within ten (10) days after serving notice upon the contractor, such violation has ceased
and satisfactory arrangements for correction made, the purchase order shall, upon expiration of ten (10) days,
be terminated. Further, the County reserves the right to terminate for its convenience any purchase order in
whole or in part upon giving thirty (30) days prior written notice to the other party.
22. DEBARMENT. If a Bidder is presently debarred, suspended, proposed for debarment, declared ineligible, or
otherwise excluded from doing business with any government agency which prohibits your firm from
participating in any procurement, the Bidder must provide the County with that information as part of its
response to this solicitation. Failure to fully and truthfully provide the information required, may result in the
disqualification of your bid from consideration or termination of the purchase order, once awarded.
23. RIGHT TO PROTEST. Any actual bidder or offeror that has submitted a bid/proposal for a particular
procurement and is aggrieved in connection with the solicitation or award of the contract shall protest in writing
to the purchasing agent after the date that the specific bid or proposal is submitted. No protest will be accepted
or considered prior to the date the specific bid or proposal is submitted; it will be considered untimely. All
protests shall set forth in full detail the factual and legal basis for the protest and specific relief sought by the
protestor. Protests arising from factual or legal basis that the protestor knew or should have known prior to the
submission of the bid/proposal must be submitted within three business days of the submission of the
bid/proposal. Protests arising from factual or legal basis that the protestor knew or should have known
subsequent to the date the bid/proposal was submitted must be submitted within ten business days after the
protestor knew or should have known of such bases, but in no event shall any protest be submitted more than
ten business days after the award of the contract. Untimely protests will not be considered by the purchasing
agent and will be simply denied as untimely. Decisions on timeliness by the purchasing agent are not
appealable. An oral protest or a protest to an official, employee, User Department, or other person apart from the
Director of Purchasing & Contract Compliance does not comply.
24. BINDING AUTHORITY. The individual submitting this E-QUOTE must have binding authority to submit
contracts on behalf of the responding company. By submitting a response, vendor agrees that their quote is
an offer to sell. All bidders shall comply with all Fulton County purchasing laws, policies, and procedures, as
well as relevant state and federal laws, including compliance with EEOC hiring guidelines and requirements
under the Americans with Disabilities Act.
25. INTERGOVERNMENTAL COOPERATIVE PROCUREMENT STATEMENT. The County through the
Department of Purchasing & Contract Compliance grants to any public serving governmental agency,
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authorization to purchase equivalent services or products described herein with this solicitation at the same
submitted unit bid price, terms and conditions, but only with the consent of the Contractor/Consultant/ Service
Provider. Public agencies shall have the ability to purchase the awarded goods and services from the awarded
Contractor(s)/Consultant(s)/Service Provider(s) under the terms and conditions of the resultant contract. Any
purchases shall be between the Contractor/Consultant/Service Provider and the participating public agency
and shall not impact the Contractor’s/Consultant’s/Service Provider’s obligation to the County. Any estimated
purchase volumes listed herein do not include other public agencies and the County makes no guarantee as to
their participation.

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