Electrical Substations Ground Services

Agency: City of Port Angeles
State: Washington
Type of Government: State & Local
Posted Date: Dec 2, 2020
Due Date: Dec 16, 2020
Solicitation No: SVC-2020-18
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Contact information: Please Login to View Page
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Bid Number: SVC-2020-18
Bid Title: Electrical Substations Ground Services
Category: Public Works
Status: Open

Description:
Bids due - Wednesday, December 16, 2020 at 2:00 PM.
Publication Date/Time:
12/1/2020 12:00 AM
Closing Date/Time:
Open Until Contracted
Related Documents:

Attachment Preview

City of Port Angeles
Public Works & Utilities Dept.
Engineering Office
321 E. Fifth Street
Port Angeles WA 98362
INSTRUCTIONS
TO BIDDERS
SMALL WORKS ROSTER CONTRACT
Project Title: Electrical Substations Ground Services
Project Number: SVC-2020-18
1. The Project Manager for this project is: Bruce Raymond For any questions or to arrange a sit-e visit, please
make contact by email at contracts@cityofpa.us.
2. Bids must be received by the City of Port Angeles, Public Works and Utilities Department no later than 2:00
PM, Wednesday, December 16, 2020.
For a bid to be valid, a completed Bid Form (included in this package) must be submitted. All bids must be
made on the required bid form and in cases of errors in the extension of prices in the bid, the unit prices will
govern. All blank spaces for bid prices must be filled in, with ink or typewritten, and each bid form for which
the bidder is providing a bid must be fully completed and executed when submitted. Only one copy of each
complete bid form is required. The completed bid form(s) must be accompanied by one completed Bid
Signature Sheet, and one completed Non-Collusion Affidavit form, one completed set of Bid Bond (Security)
f orms, and one completed Certificate of Compliance with Wage Payment Statutes form. Faxed bids will not
be accepted. Failure to adhere to instructions may constitute disqualification of the proposal.
3. Bid Forms must be received by the time and date specified above, and must be submitted by email below
with the subject line – Bid Due: Electrical Substations Ground Services:
contracts@cityofpa.us
4. Additionally, for a bid to be valid, there can be no bidder submitted variations to the Statement of Work, the
Small Works Project Contract or other terms presented in the Request for Bid package. Any questions
bidders have with regard to the Statement of Work shall be submitted in writing to the Project
Manager, at contracts@cityofpa.us. No responses will be provided for questions submitted after close
of business (5:00 PM, PDT) on the Thursday preceding the bid opening date.
By submitting a bid in response to this request, bidder accepts all terms and conditions set forth in the City’s
Contract Agreement. Formal objection is hereby made by the City to any additional or different terms
proposed by bidder as a condition of acceptance or delivery and may be grounds for rejection of the bid by
the City.
5. The City of Port Angeles in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC
2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office
of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in
any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49
CFR Part 26 will be af forded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.
The City of Port Angeles is an equal opportunity and affirmative action employer. Small, minority- and women-
owned businesses are encouraged to submit bids. All work performed on the project will be subject to the
State of Washington prevailing wage rates.
6. Bonds and Retainage.
a. Bid Bond. Each bid shall be accompanied by a bid deposit in the form of a cashier's check, postal
money order, or surety bond to the City of Port Angeles for a sum of not less than 5% of the amount
of the bid, and no bid will be considered unless accompanied by such bid deposit. In addition, the
Project: SVC-2020-18
Pa ge 1
[FORM REVISED 7/2020]
bidder shall submit a copy of a valid certificate of registration in compliance with 18.27 RCW.
The Bid Security form is attached.
b. Perf ormance Bond and Retainage.
(1) Bids less than or equal to $35,000 including tax. A performance and payment bond, and
retainage will not be required for this work if the total bid amount including tax is less than or equal to
$35,000. However, the City shall have the right of recovery against the Contractor for any payments
made on the Contractor’s behalf.
(2) Bids greater than $35,000 including tax. If the total bid amount including tax exceeds $35,000,
this project will be awarded as a small works roster contract and payment and performance bonds
and retainage will apply in accordance with Washington State law. A retainage of 5% will then be
applicable to this contract. The Contractor shall obtain payment and performance bonds in
accordance with this Contract and all Attachments incorporated herein. Copies of the Bid Security
Transmittal Form, Performance and Payment Bond form, and Escrow Agreement for Retained
Percentage form are available from the Operations Office of Public Works & Utilities (Telephone 360-
417-4541).
7. The f ollowing forms are to be executed after the Contract is awarded:
a.
Contract - To be executed by the successful bidder and the City.
b.
Perf ormance and Payment Bond - To be executed on the form provided by City, by the
successful bidder and its surety company. To include name, contact and phone number, and
address of surety and power of attorney of signatory.
c.
Insurance certificate(s).
The party to whom the Contract is awarded (“Contractor”) will be required to execute the Contract, furnish the
required Contractor’s Performance Bond, Payment Bond, and certificates of insurance within ten (10)
calendar days from the date the notice of award is delivered to the bidder. In case of failure of the bidder to
execute the Contract, the City may, at its option, consider the bidder in default, in which case the City will be
entitled to consider all bidder rights arising out of the City’s acceptance of bidder quote as abandoned. The
City will be entitled to such other rights as may be granted by law.
The notice to proceed will be issued within ten (10) calendar days of the execution of the Contract by the City.
Should there be reasons why the notice to proceed cannot be issued within such period, the time may be
extended by mutual agreement between the City and Contractor, if the notice to proceed has not been issued.
Pursuant to RCW 39.04.350, before awarding a public works contract, the City must verify that bidder has
received training on prevailing wage and public works requirements or that the bidder is exempt from training
because they have completed three or more public works projects and have had a valid Washington business
license f or three or more years. This verification is required for bids awarded after July 1, 2019. If bidder has
not completed this training and/or is not exempt from said training, the bid shall be rejected.
Additionally, and pursuant to the requirement in RCW 39.06.020, a public works contractor must verify
responsibility criteria for its first-tier subcontractors. A subcontractor of any tier hiring other subcontractors
must verify responsibility criteria for each of its subcontractors. Subcontractors must meet criteria
responsibility at the time of subcontract execution.
Project: SVC-2020-18
Pa ge 2
[FORM REVISED 7/2020]
BIDDER’S CHECKLIST
1. Has the Bid Security Transmittal form been completed, either by (1) attaching a bid deposit in
the form of a postal money order, cashier's check or other security and filling out the part of the
form above the words “Bid Bond” or (2) a surety bond in the proper form and filling out the
section of the form below the words “Bid Bond”?
2. Is the amount of the bid deposit at least five percent (5%) of the total amount of the bid? Please
keep original. The City may request original from lowest responsible bidder.
3. Have the bid forms been properly signed?
4. Does the amounts column of the bid form agree with the numbers for unit price times the number
shown in the quantity column?
5. Have you bid on all items?
6. If Addendum(a) have been issued, have it/they been acknowledged on the Bid Form?
7. Has the non-collusion affidavit been properly executed?
8. Have you shown your contractor's state license number on the Bid Form?
9. Have you included a copy of a valid certificate of registration in compliance with 18.27
RCW?
10. Have you filled out the Bidder's Construction Experience form?
11. Have you included a Certificate of Compliance with Wage Payment Statutes Form?
Project: SVC-2020-18
Pa ge 3
[FORM REVISED 7/2020]
BID FORM (page 1 of 2)
Project Title: Electrical Substations Ground Services
Project Number: SVC-2020-18
The bidder hereby bids the following amounts for all work (including labor, equipment, time and materials)
required to perform the work in the Statement of Work and this package.
1. BID ITEMS 1, 2, and 3:
Bid Item 1 – Base Year – February 2021 through December 2021
February 2021
March 2021
April 2021
May 2021
June2021
July 2021
August 2021
September 2021
October 2021
November 2021
December 2021
Subtotal
8.8% Sales Tax
Total
Bid Item 2 – Option Year One – February 2022 through December 2022
February 2022
March 2022
April 2022
May 2022
June2022
July 2022
August 2022
September 2022
October 2022
November 2022
December 2022
Subtotal
8.8% Sales Tax
Total
Bid Item 3 – Option Year Two– February 2023 through December2023
February 2023
March 2023
April 2023
May 2023
June2023
July 2023
August 2023
September 2023
October 2023
November 2023
December 2023
Subtotal
8.8% Sales Tax
Total
Total Amount (2021, 2022, and 2023): ______________________
Project: SVC-2020-18
Pa ge 4
[FORM REVISED 7/2020]
BID FORM (page 2 of 2)
2. Unit Priced Items. Unit priced items shall be ordered by the Public Works Contracting Office on a separate
delivery order from the work in bid items 1 through 3.
Planting Bed Mulching. (Unit – Cubic Yard Installed)
2021 Unit Price:
$____________________ (including sales tax)
2022 Unit Price:
$____________________ (including sales tax)
2023 Unit Price:
$____________________ (including sales tax)
3. The bidder hereby acknowledges that it has received Addenda No(s).
(Enter “N/A” if none were issued) to this Request for Bid package.
4. The name of the bidder submitting this bid and its business phone number and address, to which address all
communications concerned with this bid and with the contract shall be sent, are listed below. Any written notices
required by the terms of an awarded contract shall be served or mailed to the following address:
Contractor Information:
1. Company Name:
2. Address:
3. City, State, Zip Code:
4. Phone Number:
5. Contractor Registration Number:
6. UBI Number:
7. WA State Industrial Insurance Account Number:
8. WA State Employment Security Dept Number:
The bidder represents that it is qualified and possesses sufficient skills to bid on this project and the necessary
capabilities to perform the services set forth in this Contract.
Signed by:
Printed Name:
Title:
Date
Project: SVC-2020-18
Pa ge 5
[FORM REVISED 7/2020]

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