Electric Service Installation- Parks Metal Bldg

Agency: City of Nixa
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Jul 31, 2019
Due Date: Aug 13, 2019
Solicitation No: IFB-028-2019/Park
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Electric Service Installation- Parks Metal Bldg

The City of Nixa is accepting bids for Electric Service Installation at the new metal maintenance building recently built.

IFB Electrical Services for Metal building

Stephanie Ewing
Purchasing Manager
Phone: 417-449-0555
Email: sewing@nixa.com

Attachment Preview

Bid #: IFB-028-2019/Park
Title: Electric Service Installation at Parks Metal Bldg
Issue Date: 7/31/2019
Buyer: Stephanie Ewing
Phone: 417-449-0555
Fax: 417-725-2480
E-mail: sewing@nixa.com
BID RESPONSES MUST BE RECEIVED BY: August 13, 2019 @ 11:00AM, Local Time
Please submit any questions regarding this bid in writing to the Purchasing Manager, Stephanie Ewing at
All bid forms and addenda will be posted on: http://nixa.com/departments/purchasing/current-bids
You may email, fax or mail your bid response prior to: August 13, 2019 @ 11:00AM, Local Time
City of Nixa Public Works
Attn: Stephanie Ewing
1111 W. Kathryn, PO Box 395
Nixa, MO 65714
By signing this cover page, the bidder shall hereby declare understanding, agreement and certification of compliance to provide the items and/or
services, at the prices quoted, in accordance with all requirements and specifications contained herein and the Terms and Conditions. The bidder
shall further agree that the language of this IFB shall govern in the event of a conflict with his/her bid. In addition, the bidder shall further agree
that upon receipt of an authorized purchase order from the City of Nixa or when a Contract Resolution is signed and issued by an authorized
official of the City of Nixa, a binding contract shall exist between the bidder and the City of Nixa.
________ FEIN
_______ SSN
____ Individual/Sole Proprietor ____ C Corporation ____ S Corporation ____ Partnership ____ LLC, Class ______ ____Other________________________________
The City of Nixa reserves the right to accept or refuse any or all bids.
1. Opening Location: Bids will be received at Nixa Public Works, 1111 W. Kathryn, Nixa, MO 65714, until the
proposal closing date and time indicated above.
2. Opening of advertised proposals: The vendor and public are invited, but not required, to attend the
opening of proposals. No decision related to an award of a contract or purchase order will be made at the
3. Submittal of Proposals: Bidders must use the forms provided. Bids may be submitted via mail, facsimile
or electronically. Bids will not be accepted after the due date and time.
4. All proposals shall be submitted FOB Destination Nixa, Missouri 65714, freight prepaid (unless otherwise
5. Prices Bid: Give unit price, extended total or both if applicable. Price must be stated in units of quantity
specified in the bidding specifications. In case of discrepancy in computing the amount of the Bid, the unit
price of the Bid will govern. Each item must be bid separately and no attempt is to be made to tie any item or
items in with any other item or items.
6. Taxes: Do NOT include Federal Excise Tax or Sales and Use Tax in the bid prices, as the City is exempt
from them by law. Tax Exemption Certificate will be furnished if required.
7. Estimated Quantities: The estimated quantities indicated in this Request for Proposal represent anticipated
requirements only. The right is reserved to exceed or diminish these estimates.
8. Bid Forms, Variances, and Alternates: Bids must be submitted on attached City bid forms, although
additional information may be attached. Bidders must indicate any variances from the City requested
specifications and/or terms and conditions, on the Affidavit of Compliance. Otherwise, bidders must fully
comply with the City requested specifications and terms and conditions. Alternate Bids may or may not be
considered at the sole discretion of the City of Nixa.
9. “Or Equal” Interpretation: When a particular manufacturer’s name or brand is specified along with the
words “or equal”, Quotations will be considered on other brands or the product of other manufacturers. On
all such Quotations the bidder shall indicate clearly the product (brand and model number) on which he is
bidding, and shall supply a sample or sufficient data in detail to enable an intelligent comparison to be made
with the particular brand or manufacturer specified. Catalog cuts and technical descriptive data shall be
attached to the original copy of the quote where applicable. Failure to submit the above information may be
sufficient grounds for the rejection of quote.
10. Withdrawal of Bids: Bids or proposals may be revised, modified, or withdrawn by the bidder at any time
prior to opening. Any such revision, modification, or withdrawal shall be in writing. After the bids are
opened, they shall be irrevocable for the period sixty (60) days. Bids or proposals may not be withdrawn or
revised after opening unless specified in the RFP.
11. Clarification and Addenda: Each bidder shall examine all Bid documents and shall judge all matters
relating to the adequacy and accuracy of such documents. Any inquiries or suggestions, concerning
interpretation, clarification, or additional information pertaining to the Request for Proposal shall be made
through the Purchasing Department in writing or through email. The Purchasing Department shall not be
responsible for oral interpretations given by any City employee, representative, or others. The issuance of
written addenda is the official method whereby interpretation, clarification, or additional information can be
given. It shall be the responsibility of each bidder, prior to submitting their Bid, to contact the Purchasing
Department at phone number 417-449-0555 or email, to determine if addenda were issued and to make
such addenda a part of their Bid. Any and all addendums will be posted on the City’s web site (nixa.com)
under Current Bid Opportunities on the Purchasing page.
12. Contract Forms: Any agreement, contract, or purchase order resulting from the acceptance of a Bid shall
be on forms either supplied by or approved by the City.
13. Reserved Rights: The City reserves the right to make such investigations as it deems necessary to make
the determination of the bidder’s responsiveness and responsibility. Such information may include, but shall
not be limited to: current financial statement, verification of availability of equipment and personnel, and past
performance records.
14. The Right to Audit: The bidder agrees to furnish supporting detail as may be required by the City to support
charges or invoices, to make available for audit purposes all records covering charges pertinent to the
purchase, and to make appropriate adjustments in the event discrepancies are found.
15. Applicable Law: All applicable laws and regulations of the State of Missouri and the City will apply to any
resulting agreement, contract, or purchase order.
16. Right to Protest: Protestors shall seek resolution of their complaints initially with the City Purchasing Agent.
Any protest must state the basis upon which the solicitation or award is contested and shall be submitted
within ten (10) calendar days after such aggrieved person knew or could have reasonably been expected to
know of the facts giving rise thereto.
17. Quality Guaranty: If any product delivered does not meet applicable specifications or if the product will not
produce the effect that the bidder represents to the City, the bidder shall pick up the product from the City at
no expense. Also, the bidder shall refund to the City any money which has been paid for same. The bidder
will be responsible for attorney fees in the event the bidder defaults and court action is required.
18. Quality Terms: The City reserves the right to reject any or all materials if, in its judgment, the item reflects
unsatisfactory workmanship, manufacturing, or shipping damages.
19. No-Bid: In the event you are unable to quote on this requirement, please return the “No-bid Response
Form”, on or before the bid closing date. Please indicate the reason(s) you are unable to participate in this
20. Bid Tabulation: Bidders may request a copy of the bid tabulation of the Request for Bid through the City’s
purchasing department.
21. Expenses: All expenses for making Proposals to the City of Nixa are to be borne by the bidder.
22. Collusion: By offering a submission to this Request for Bid, the bidder certifies the bidder has not divulged,
discussed, or compared the Bid with other bidders and has not colluded with any other bidder or parties to
this RFB whatsoever. Also, the bidder certifies, and in the case of a joint Bid, each party thereto certifies as
to their own organization, that in connection with this RFB:
a. Any prices and/or cost data submitted have been arrived at independently, without consultation,
communication, or agreement for the purpose of restricting competition, as to any matter relating to
such prices and/or cost data, with any other bidder or with any competitor.
b. Any prices and/or cost data for this Bid have not knowingly been disclosed by the bidder and will
not knowingly be disclosed by the bidder prior to the scheduled opening directly or indirectly to any
other bidder or to any competitor.
c. No attempt has been made or will be made by the bidder to induce any other person or firm to
submit or not to submit a Bid for the purpose of restricting competition.
d. The only person or persons interested in this Bid, principal or principals are named therein and that
no person other than therein mentioned has any interest in this Bid or in the contract to be entered
e. No person or agency has been employed or retained to solicit or secure the contract upon an
agreement or understanding for a commission, percentage, brokerage, or contingent fee exempting
bona fide employees or established commercial agencies maintained by the Purchaser for the
purpose of doing business.
23. Liability and Indemnity:
a. In no event shall the City be liable to the Contractor for special, indirect, or consequential damages,
except those caused by the City’s gross negligence or willful or wanton misconduct arising out of or in
any way connected with a breach of this contract. The maximum liability of the City shall be limited to
the amount of money to be paid or received by the City under this contract.
b. The Contractor shall defend, indemnify and save harmless the City, its elected or appointed officials,
agents and employees from and against any and all liability, suits, damages, costs (including attorney
fees), losses, outlays and expenses from claims in any manner caused by, or allegedly caused by, or
arising out of, or connected with, this contract, or the work or any subcontract thereunder (the
Contractor hereby assuming full responsibility for relations with subcontractors), including, but not
limited to, claims for personal injuries, death, property damage, or for damages from the award of this
contract to Contractor.
c. The Contractor shall indemnify and hold the City harmless from all wages or overtime compensation
due any employees in rendering services pursuant to this agreement or any subcontract, including
payment of reasonable attorneys’ fees and costs in the defense of any claim made under the Fair Labor
Standards Act, the Missouri Prevailing Wage Law or any other federal or state law.
24. Bid Information is Public: All documents submitted with any bid or proposal shall become public
documents and subject to Missouri State Statute Chapter 610 RSMo., which is otherwise known as the
“Missouri Sunshine Law”. By submitting any document to the City of Nixa in connection with a bid or
proposal, the submitting party recognizes this and waives any claim against the City of Nixa and any of its
officers and employees relating to the release of any document or information submitted. Each submitting
party shall hold the City of Nixa and its officers and employees harmless from any claims arising from the
release of any document or information made available to the City of Nixa arising from any bid opportunity.
25. Authorized Product Representation: The successful bidder(s) by virtue of submitting the name and
specifications of a manufacturer’s product will be required to furnish the named manufacturer’s product. By
virtue of submission of the stated documents, it will be presumed by the City that the bidder(s) is legally
authorized to submit and the successful bidder(s) will be legally bound to perform according to the
26. Regulations: It shall be the responsibility of each bidder to assure compliance with OSHA, EPA, Federal,
State of Missouri, and City rules, regulations, or other requirements, as each may apply.
27. Awards:
a. Unless otherwise stated in the Request for Bid, cash discounts for prompt payment of invoices will
not be considered in the evaluation of prices. However, such discounts are encouraged to motivate
prompt payment.
b. As the best interest of the City may require, the right is reserved to make awards by item, group of
items, all or none, or a combination thereof; to reject any and all Bids or waive any minor
irregularity or technicality in Bids received.
c. Awards will be made to the Bidder whose Bid (1) meets the specifications and all other
requirements of the Request for Bid and (2) is the lowest and best Bid, considering price, delivery,
responsibility of the bidder, and all other relevant factors.
28. Termination of Award: Any failure of the bidder to satisfy the requirements of the City shall be reason for
termination of the award. Any Bid may be rejected in whole or in part for good cause when in the best
interest of the City.
29. Budgetary Constraints: The City reserves the right to reduce or increase the quantity, retract any item from
the Bid, or upon notification, terminate entire agreement without any obligations or penalty based upon
availability of funds.
The Contractor shall procure and maintain insurance at its own cost and expense, throughout the duration of the
Contract. This insurance shall remain in full force until the work is completed and accepted by the City of Nixa.
The insurance shall be of such types and in such amounts as may be necessary to protect the Contractor/Bidder and
the interest of the City of Nixa against all hazards or risks of loss as specified by the City.
Such policies shall name the City of Nixa as an additional named insured with limits of liability not less than the
sovereign immunity limits for Missouri public entities calculated by the Missouri Department of Insurance as of
January 1 each calendar year and published annually in the Missouri Register pursuant to Section 537.610, RSMo.
(See, HTTP:\\www.insurance.mo.gov\industry\sovimmunity.htm).
The minimum coverage for the insurance referred to herein shall be as set out below:
Workers' Compensation….Statutory coverage per RSMo 287.010 et seq
Employer's Liability………. $1,000,000.00
Commercial General Liability Insurance, including coverage for Premises, Operations, Products and
Completed Operations, Contractual Liability, Broad Form Property Damage, Independent Contractors,
Explosion, Collapse, and Underground Property Damage and endorsed for blasting if blasting required. Such
coverage shall apply to bodily injury and property damage on an “Occurrence Form Basis” with limits of at
least Two Million Dollars and No Cents ($2,000,000.00) for all claims arising out of a single accident or
occurrence and at least Three Hundred Thousand Dollars and No Cents ($300,000.00) with respect to injuries
and/or death of any one person in a single occurrence and an amount not less than at least $1,000,000 for all
claims to property arising out of a single occurrence and at least $100,000 to any one owner with respect to
damages to property.
Automobile Liability Insurance covering bodily injury and property damage for owned, non-owned and hired
vehicles, with limits of at least Two Million Dollars and No Cents ($2,000,000.00) for all claims arising out
of a single accident or occurrence and at least Three Hundred Thousand Dollars and No Cents ($300,000.00)
with respect to injuries and/or death of any one person in a single accident or occurrence.
Owner's and Contractor's Protective Liability Insurance to protect the City, its agents, servants and employees
from claims which may arise from the performance of this Contract, with limits of at least Two Million
Dollars and No Cents ($2,000,000.00) for all claims arising out of a single accident or occurrence and at least
Three Hundred Thousand Dollars and No Cents ($300,000.00) with respect to injuries and/or death of any
one person in a single accident or occurrence.
The Owner's and Contractor's Protective Liability Insurance must:
(1) Be a separate policy with the named insured being: The City of Nixa;
(2) Contain an endorsement that disclaims coverage for any claim barred by the doctrines of sovereign
immunity or official immunity, except attorney's fees and other litigation costs incurred in defending a
claim. Nothing contained in this policy (or this endorsement thereto) shall constitute any waiver of
whatever kind of these defenses or sovereign immunity or official immunity for any monetary amount
Builders Risk Insurance for contracts involving unoccupied structures. The Contractor shall secure All
Risk Builder’s Risk Insurance. Unless specifically authorized by the City, the amount of such insurance
shall not be less than the total contract price. The policy shall name as insured the Contractor and the City
of Nixa.
Subcontracts. In case any or all of this work is sublet, the Contractor shall require the subcontractor to
procure and maintain all insurance required in subparagraphs (a), (b) and (c) hereof and in like amounts.

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