9215 ELECTRIC BUS DEPOT CHARGERS

Agency: City of Fort Collins
State: Colorado
Type of Government: State & Local
Posted Date: Oct 26, 2020
Due Date: Nov 23, 2020
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Download/View RFP 9215 ELECTRIC BUS DEPOT CHARGERS REQUEST FOR PROPOSAL Nov 23, 2020

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Financial Services
Purchasing Division
215 N. Mason St. 2nd Floor
PO Box 580
Fort Collins, CO 80522
970.221.6775
970.221.6707
fcgov.com/purchasing
REQUEST FOR PROPOSAL
9215 ELECTRIC BUS DEPOT CHARGERS
The City of Fort Collins Transfort (Transfort) is requesting proposals from qualified Suppliers to
provide price, delivery, specification and certify proper installation of two (2) Depot Charging
Systems for Battery Electric Buses (BEB).
Due to COVID-19 and as part of the City’s commitment to Sustainable Purchasing,
proposals should be submitted online through Rocky Mountain E-Purchasing System
(RMEPS) at http://www.bidnetdirect.com/colorado/city-of-fort-collins. Note: please ensure
adequate time to submit proposals through RMEPS. Proposals not submitted by the designated
Opening Date and Time will not be accepted by the system.
Proposals shall be submitted and must be received before 3:00 p.m. MDT (our clock) on
November 23, 2020 and referenced as Proposal No. 9215.
The City of Fort Collins, in accordance with the provisions of Title VI of the Civil Rights Act of
1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all
bidders that it will affirmatively ensure that any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds of
race, color, or national origin in consideration for an award.
The City strictly prohibits unlawful discrimination based on an individual’s gender (regardless of
gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age
40 years or older, marital status, disability, sexual orientation, genetic information, or other
characteristics protected by law. For the purpose of this policy “sexual orientation” means a
person’s actual or perceived orientation toward heterosexuality, homosexuality, and bisexuality.
The City also strictly prohibits unlawful harassment in the workplace, including sexual
harassment. Further, the City strictly prohibits unlawful retaliation against a person who
engages in protected activity. Protected activity includes an employee complaining that he or
she has been discriminated against in violation of the above policy or participating in an
employment discrimination proceeding.
The City requires its vendors to comply with the City’s policy for equal employment opportunity
and to prohibit unlawful discrimination, harassment and retaliation. This requirement applies to
all third-party vendors and their subcontractors at every tier.
A pre-proposal meeting will be held at 3:00 PM MDT, on November 3, 2020. Due to
COVID-19 and the closure of many City facilities the pre-proposal meeting will be held via
Zoom. Please use the following link to attend:
Join Zoom Meeting
https://us02web.zoom.us/j/89728038387?pwd=Tk1xektxR1o4WTNpR0doWjJ2YVgvZz09
Meeting ID: 897 2803 8387
RFP 9215 Electric Bus Depot Chargers
Page 1 of 41
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All questions should be submitted, in writing via email, to Jake Rector, Senior Buyer at
jrector@fcgov.com, with a copy to Annabelle Phillips, Project Manager, at
aphillips@fcgov.com, no later than 5:00 PM MST November 10, 2020. Please format your e-
mail to include: RFP 9215 Electric Bus Depot Chargers in the subject line. Questions received
after this deadline may not be answered. Responses to all questions submitted before the
deadline will be addressed in an addendum and posted on the Rocky Mountain E-Purchasing
System webpage.
Rocky Mountain E-Purchasing System hosted by Bidnet
A copy of the RFP may be obtained at http://www.bidnetdirect.com/colorado/city-of-fort-collins.
Public Viewing Copy: The City is a governmental entity subject to the Colorado Open Records
Act, C.R.S. §§ 24-72-200.1 et seq. (“CORA”). Any proposals submitted hereunder are subject
to public disclosure by the City pursuant to CORA and City ordinances. Vendors may submit
one (1) additional complete proposal clearly marked “FOR PUBLIC VIEWING.” In this version
of the proposal, the Vendor may redact text and/or data that it deems confidential or proprietary
pursuant to CORA. Such statement does not necessarily exempt such documentation from
public disclosure if required by CORA, by order of a court of appropriate jurisdiction, or other
applicable law. Generally, under CORA trade secrets, confidential commercial and financial
data information is not required to be disclosed by the City. Proposals may not be marked
“Confidential” or ‘Proprietary’ in their entirety. All provisions of any contract resulting from
this request for proposal will be public information.
New Vendors: The City requires new Vendors receiving awards from the City to fill out and
submit an IRS form W-9 and to register for Direct Deposit (Electronic) payment. If needed, the
W-9 form and the Vendor Direct Deposit Authorization Form can be found on the City’s
Purchasing website at www.fcgov.com/purchasing under Vendor Reference Documents. Please
do not submit with your proposal.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall
have a financial interest in the sale to the City of any real or personal property, equipment,
material, supplies or services where such officer or employee exercises directly or indirectly any
decision-making authority concerning such sale or any supervisory authority over the services to
be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
RFP 9215 Electric Bus Depot Chargers
Page 2 of 41
gratuity favor, entertainment, kickback or any items of monetary value from any person who has
or is seeking to do business with the City of Fort Collins is prohibited.
Collusive or Sham Proposals: Any proposal deemed to be collusive or a sham proposal will
be rejected and reported to authorities as such. Your authorized signature of this proposal
assures that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Utilization of Award by Other Agencies: The City of Fort Collins reserves the right to allow
other state and local governmental agencies, political subdivisions, and/or school districts to
utilize the resulting award under all terms and conditions specified and upon agreement by all
parties. Usage by any other entity shall not have a negative impact on the City of Fort Collins in
the current term or in any future terms.
The selected Vendor shall be expected to sign the City’s standard Agreement prior to
commencing Services (see sample attached to this Proposal).
Sincerely,
Gerry Paul
Purchasing Director
RFP 9215 Electric Bus Depot Chargers
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A. BACKGROUND AND OBJECTIVE/OVERVIEW
The City of Fort Collins Transfort (Transfort) is requesting proposals from qualified Suppliers
to provide price, delivery, specifications and certify proper installation of two (2) Depot
Charging Systems for Battery Electric Buses (BEB). Transfort is a municipal department of
the City of Fort Collins (City), located in Northern Colorado within Larimer County. The City
has adopted aggressive climate action goals and aims to become carbon neutral by 2050.
To align with these goals, Transfort has begun exploring fleet electrification and has secured
funding for its first two (2) BEBs to be ordered in 2020. These two (2) BEBs will be
purchased through GILLIG. Transfort currently operates 53 buses in revenue service and
has established a goal of full fleet electrification by 2040. Transfort plans to charge this initial
order of BEBs using solely depot charging systems and has one maintenance and
operational facility, Transfort Maintenance Facility (TMF), located at 6750 Portner Road in
Fort Collins where the charging systems will be installed.
Transfort will have concurrent contracts to engage separate vendors to provide fleet
electrification planning services and electrical construction/charger installation services.
Supplier will coordinate where applicable with these concurrent efforts to ensure seamless
installation and operability of depot charging.
B. CHARGER TECHNICAL SPECIFICATIONS
1. GENERAL REQUIREMENTS
1.1. The Supplier shall coordinate with the bus Original Equipment Manufacturer (OEM)
and charging equipment subsuppliers, if specified, to finalize charging equipment
requirements.
1.2. The Supplier shall also propose a method for control of the charging cycle to manage
the use of power from the utility grid for reduction of peak demand charges and
general fleet charging management. The proposed solution shall be able to be
controlled by an Open Charge Point Protocol (OCPP)compliant system.
1.2.1. The Supplier shall provide a 5year subscription for the OCCPcompliant
system and provide options for Transfort to extend subscriptions up to 10
years.
1.2.2. Transfort requires access to charging data which includes but is not limited
to: ending State of Charge (SOC), energy consumption at Mains supply,
energy consumption at the charge interface, charge duration, charging
profiles, health checks and alarms. The Supplier shall provide a complete list
of data elements reportable from charging stations and provide example
reports or dashboards that will be available to Transfort.
1.3. The charging systems shall be capable of delivering the optimal battery charge
profile as specified by the battery manufacturer and charging the installed traction
battery to a fully charged state from the minimum recommended stateofcharge.
1.4. The buses will be immobilized during all charging operations. Upon successful
engagement of the charging interface, the bus will be interlocked such that propulsion
is rendered non-tractive and the brakes applied.
1.5. All equipment must be either UL factory or field certified.
1.6. Emergency shutdown (ESD) system shall be provided.
1.6.1. When activated, the ESD system shall stop all bus battery charging.
1.6.2. The ESD system shall be normally closed and trip open and shall be
RFP 9215 Electric Bus Depot Chargers
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expandable so that additional switches may be added.
1.6.3. Actual locations of ESD buttons will be determined during preconstruction
meetings to the approval of Transfort, any Local Authority Having Jurisdiction
(AHJ), and the Supplier.
1.7. Controls shall include features to ensure operator, maintenance and general human
safety, in compliance with all applicable Occupational Safety and Health Administration
(OSHA), National Fire Protection Association (NFPA), National Electric Code (NEC),
and other safety regulations.
1.8. Controls shall include features to prevent progressive depot charging system
damage resulting from any one or more operating issues, or out of limit operating
conditions.
1.9. Suppliers shall provide a detailed description of all data monitoring, fault notification,
and control solutions available for the proposed depot charging systems.
1.9.1. Transfort desires for system faults to be displayed on a monitor where
specified by Transfort. It is expected that the exact display and function of
alarms (visual, audible, required to be acknowledged before the next charge
can begin, etc.) will be decided in design workshops with the Supplier. This
monitor with notification of faults is the base requirement.
1.9.2. Transfort will require notifications for specific faults in a variety of mediums,
including email and text notifications.
1.10. Transfort will make available the needed internet connection at TMF, once the need
is fully understood with the selected Supplier. The Supplier shall propose the best
method for needed data connections with the understanding that Transfort prefers to
utilize the existing internet connection if this will reduce cost, and also prefers that all
data connections be hardwired when practical to improve reliability.
1.11. Transfort uses significant daily data transfer over WiFi networks on both 2.4 GHz
and 5 GHz frequencies at TMF. Interference to digital communication networks
operating in the 2.4 GHz and 5 GHz WiFi bands is not permitted.
1.12. City requires all vendors to comply with City network and security policies and
procedures regarding third-party access.
2. DEPOT CHARGING SPECIFICATIONS
2.1. Depot charging system must be able to dispense a minimum of 120kW at 700 VDC.
Additional charging specifications may be acceptable with Transfort approval.
2.2. The depot charging system shall be capable of use 24 hours a day, every day of the
year in an indoor, climatecontrolled environment.
2.3. The initial depot charging system purchase shall consist of two (2) plug in chargers to
charge two (2) 35foot GILLIG BEBs, capable of each supplying a continuous output
of 120 kW.
2.4. Transfort requires that the chargers be capable of supporting multiple dispenser
outputs and that these multiple outputs can be energized sequentially, and that
utilization of additional dispensers will not require the purchase of additional charging
hardware. Transfort understands that new conduit, wiring, and an additional cord or
dispenser are required to connect an additional charger output.
2.5. The charging system must be compliant with the SAEapproved charging standard
SAE J1772 DC. Suppliers shall include a detailed description of the charging
infrastructure required to charge the bus at depot and specify its compliance with the
SAE J1772 DC standard. Suppliers shall include a description of the charging
infrastructure required to install and operate the charging equipment. Suppliers shall
describe the expected level of interoperability of the proposed charging system with
other vehicles and transit buses.
RFP 9215 Electric Bus Depot Chargers
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