East - Fire Suppression

Agency: Ohio Facility Construction Commission
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: May 29, 2024
Due Date: Jun 20, 2024
Solicitation No: OSU-220196
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Publish Date Due Date Project Number Owner Project Name Primary Service Estimated Project Cost Q&A Short List Notes
5/29/2024 6/20/2024 OSU-220196 The Ohio State University East - Fire Suppression CM-R $6,311,800 N/A TBD

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Request for Qualifications (CM at Risk Contract)
State of Ohio Standard Forms and Documents
Administration of Project: Local Higher Education
Project Name East - Fire Suppression
Project Location East Hospital - Main (0398)
City / County Columbus / Franklin
The Ohio State University
Delivery Method Construction Manager at Risk
No. of paper copies requested (stapled, not bound) 0
Response Deadline 06/20/2024
2:00 PM local time
Project Number
Project Manager
Mandy Thomas
Contracting Authority The Ohio State University
Prevailing Wages
No. of electronic copies requested (PDF)
Submit the Statements of Qualifications (Form F110-330) via email to East_-_Fire_Suppression.01_Selection@docs.e-
builder.net. In the subject line, include the project number and name for the RFQ you are responding to. See Section G of this
RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to Mandy Thomas at thomas.2079@osu.edu with the project number and
name included in the subject line (no phone calls please). Questions will be answered and posted to Opportunities page on the
OFCC website at Project Opportunities on a regular basis until one week before the response deadline. The name of the party
submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
The Ohio State University Wexner Medical Center is requesting qualifications from interested Construction Manager at
Risk (CMR) firms with all required consultants and sub-contractors necessary to complete the Ohio State University East
Hospital Fire Suppression project. East Hospital is a Level III trauma center and provides a full range of medical and
surgical services to patients, including orthopedics, general surgery, emergency services, pulmonary care, primary care,
and Primary Stroke Center certification from Joint Commission. In order for the hospital to continue to receive Centers for
Medicare/Medicaid funding per Federal requirements, this project must be fully covered by fire suppression by July 2028.
This project will extend the fire suppression system to all non-sprinklered areas of OSU East Hospital (including Main
Hospital, South Wings, building Connector, and Tower). The scope will need to meet the requirements of NFPA 101,
NFPA 13, and the Ohio Building Code. It will entail a complex phasing plan and be executed in various occupied spaces
throughout the hospital. The initial funds will be utilized to develop drawings for permits and begin construction on the
tower as well as re-validate the overall budget. Some work will need to be completed during nights and weekends, to
accommodate occupied spaces in the hospital. The CMR will be required to establish and continuously maintain infection
control barriers on-site and perform interim life safety throughout the project. The total non-sprinklered area is
approximately 242,000 square feet.
The Contracting Authority (OSU) has secured professional design services through a separate contract with Karpinski
Engineering. The intent is to have the CMR contracted in a timely manner to ensure full preconstruction phase services.
The CMR team selected for this project will collaborate closely with the engineering firm and the OSU WMC team.
Additionally, the CMR will be required to include a fire suppression contractor as a Design Assist partner on their team.
All aspects of the project and related issues will be implemented and operated consistent with the Contracting
Authority/Owner’s policies and procedures.
This project is required to be designed and delivered within a collaborative BIM-enabled environment following The Ohio
State University BIM Project Delivery Standards. The Primary firm submitting for the project will be required to have the
BIM expertise capable of meeting the aforementioned standards. The Ohio State University BIM Project Delivery
Standards can be accessed via the OSU FOD website: BIM Project Delivery Standards.
The minimum required BIM Use Cases for this project are noted below. Details on the BIM Uses Cases are outlined in
Section 2 of the Ohio State University BIM Project Delivery Standards.
Design BIM Use Case Model Authoring Design Intent BIMs (Required for the
Architectural team and the Engineering team) Model Authoring Design Intent BIMs (Required for the
architectural team, preferred for the engineering team)
Required Additional Notes
Publish Date: 5/29/24
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Request for Qualifications (CM at Risk Contract) continued
2.3.2. Existing Conditions Documentation/Modeling
2.3.3. Program of Requirements (PoR) Validation
2.3.4. Site Design
2.3.5. Model Based User Group Meetings/Reviews
2.3.6. Sustainability (Energy Modeling/Simulation and
Performance)/ Design Simulation/Analysis
2.3.7. Clash Prevention
2.3.8 Quantity Schedule
Construct BIM Use Case
2.4.1. Model Authoring Trade Coordination BIMs
2.4.2. Model Authoring Shop/Fabrication BIMs
2.4.3. Clash Detection
2.4.4. Model-based Scheduling (Sequencing/Simulation)
2.4.5. Model-based Estimating (Quantification/Cost Estimating)
2.4.6. Site Analysis Planning
Use of clash detection during
Required Additional Notes
The minimum required deliverables for this project are noted below. Details on the BIM deliverables are outlined in
Section 4 of the Ohio State University BIM Project Delivery Standards
BIM Execution Plan
Design Intent BIMs
Revit Model Rule Set Results
Interim Architectural and Structural
Conformed Design Intent BIMs
Project Base Point
Conformed Design Intent BIMs
Interim Asset Worksheet
Final Asset Worksheet
This project includes asset tagging. The Primary firm submitting for the project is required to have the expertise capable of
meeting this prerequisite and is responsible to support their subcontractors to meet this requirement. The Asset Tagging
Process Diagram, Asset Worksheet Template, and LOD Matrix can be accessed via the OSU FOD website
(https://fod.osu.edu/resources) under Design Guidelines, Specifications, Standards; Specifications and Standards;
Building Information Modeling (BIM).
B. Scope of Services
The project and construction budget as listed in this RFQ is estimated.
The selected Construction Manager at Risk, as a portion of its required Scope of Services and prior to submitting its
proposal, will discuss and clarify with the Contracting Authority/Owner, the breakdown of the Agreement detailed cost
components, to address the Owner’s project requirements and refine the project schedule. Participate in the Encouraging
Diversity, Growth & Equity (EDGE) Program as required by statute and the Agreement.
As required by the Agreement, and as properly authorized, provide the following categories of services: provide
constructability review comments on documents produced by the A/E during the Schematic Design, Design Development,
and Construction Document stages; develop and maintain estimates of probable construction cost, project schedules, and
construction schedules; lead and manage the Subcontractor Prequalification and Bidding process, Construction and
Closeout Stage. The CMR shall lead the coordination of existing conditions to the design as it is developed as part of their
constructability review during the preconstruction phase of the work.
Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required
for each. A copy of the standard Agreement can be obtained at the OFCC website at Construction Manager at Risk
The selected CM will be required to sign the standard agreement. No modifications to the requirements in the agreement
will be accepted. Required Professional Liability Insurance will be per General Conditions Articles 10.3.7 and 10.3.8.
The project shall follow the applicable University Sustainability Standards: https://fod.osu.edu/sites/default/files/div_18.pdf.
Publish Date: 5/29/24
Page 2 of 7
Request for Qualifications (CM at Risk Contract) continued
The project team (Owner / A/E / CM) will be required to utilize e-Builder, the University’s Project Management System, for
all compatible services required by the University.
The preconstruction and construction services are generally described below. Subcontracts including but not limited to
Plumbing, Fire Protection, HVAC, Electrical and AV/Technology will be awarded by the CM to prequalified vendors using
a competitive process. The parties will engage in an "open book" pricing method in which all subcontracted work shall be
based upon competitive pricing that will be reviewed by the Contracting Authority/Owner, the A/E and the CM. The
Contracting Authority/Owner shall have access to all books, records, documents and other data in the CM's possession
related to itself, its subcontractors and material suppliers pertaining to bidding, pricing or performance of the Agreement.
Preconstruction Services: The CM will work cooperatively with the Contracting Authority/Owner, A/E, and Project Team,
and will provide, among other services, schedule development, estimate development, Guaranteed Maximum Price
(GMP) proposal, subcontractor prequalification and bidding, constructability review, permits, Target Valu Budgeting, and
preconstruction planning throughout the preconstruction stages. When the drawings and specifications are at the stage of
completion specified in the Agreement, such partially completed documents (the "Basis Documents") shall be provided to
the CM, together with the A/E's detailed listing of any incomplete design elements and the A/E’s statement of intended
scope with respect to such incomplete elements (the "Design Intent Statement"). Contingent upon the Contracting
Authority’s approval of the GMP, the parties will enter into an amendment to the Agreement establishing the Contract Sum
(“GMP Amendment”). If the proposed Contract Sum exceeds the Project Budget established for construction, then the
Contracting Authority may terminate the agreement with the CM and seek proposals from other firms for completion of the
Construction Services: The CM shall construct the Project pursuant to the construction documents and in accordance with
the schedule requirements. The CM shall hold all subcontracts and shall be fully responsible for the means and methods
of construction, project safety, project completion within the schedule agreed upon in the preconstruction phase,
compliance with all applicable laws and regulations including monitoring compliance with all EDGE, equal employment,
and prevailing wage requirements, and submitting monthly reports of these activities to the Contracting Authority. All
subcontracts shall be on the subcontract form prescribed by OAC Section 153:1-03-02. The Contracting Authority
reserves the right to approve the CM’s selection of subcontractors and any supplemental terms to the form subcontract.
The Ohio State University is dedicated to providing a safe and healthy environment for students, patients, staff, visitors
and contractors. While not exclusive, guidelines governing safety expectations for construction/ renovation projects within
Ohio State buildings are set forth in the Building Design Standards Appendix V and are summarized here:
https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”
Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format using e-
Builder Project Management System and adhere to The Ohio State University Project Closeout Standards. The Ohio
State University Project Closeout Standards can be accessed via the OSU FOD vender resource website
(https://fod.osu.edu/resources) under Post Construction / Close Out.
The CM will comply with applicable OSU Wexner Medical Center policies, including the Identification Badge Policy, which
incorporates the Non-discretionary Vaccination Policy/Employee Health Infection Control and Background Check Policies,
as identified at https://wexnermedical.osu.edu/utility/footer/vendor-interaction. The CM is responsible for all costs incurred
related to compliance with these policies.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Project Delivery Method (CMR)
2. Role on Project (CMR)
3. Experience in major renovations/modifications of fire suppression systems
4. Experience creating and maintaining ICRA plans, barriers, and interim life safety checks.
5. Experience in an active medical center/hospital projects
6. Experience at OSU/OSUMC or other state institutes
7. Projects delivered in a collaborative BIM-enabled environment
For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330),
projects must have been completed by the Construction Management Firm.
Publish Date: 5/29/24
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Request for Qualifications (CM at Risk Contract) continued
Funding / Estimated Budget
Total Project Cost $6,311,800.00
Construction Cost $4,690,000.00
* Refer to section B
Anticipated Schedule
CM Preconstruction Services Start
Construction Stage Notice to Proceed
Substantial Completion of all Work
CM Services Completed
08 / 2024
03 / 2025
01 / 2028
06 / 2028
State Funding $0.00
Other Funding $6,311,800.00
EDGE Participation Goal
Percent of the CM’s total compensation
excluding CM’s Contingency*
*Preconstruction Stage Compensation plus Contract Sum
minus CM’s Contingency
F. Evaluation Criteria for Selection
Selection Criteria: The CM will be selected using (i) qualifications-based process during the Request for Qualifications
(RFQ) stage to develop a short list and (ii) best value process during the Request for Proposal stage. The qualifications-
based criteria for the RFQ is included in this announcement. The best value criteria used in evaluating proposals from
short listed firms will include such factors that are determined to derive or offer the greatest value to the State and Owner,
combining both qualifications and fee.
Short List: Each firm responding to this RFQ will be evaluated and selected based on its qualifications and the
qualifications and experience of the particular individuals identified as the candidate's proposed team for the Project. After
evaluating the responses to this RFQ, the Contracting Authority will select a short list of no fewer than three candidates
that it considers to be the most qualified, except if the Contracting Authority determines that fewer than three firms are
qualified, it will only select the qualified firms.
Request for Proposal: The short-listed firms shall be sent a Request for Proposal (RFP) that will invite the firms to submit
pricing proposals containing their proposed preconstruction stage compensation, construction stage personnel costs,
itemized construction stage general conditions costs, construction stage contingency percentage, and construction stage
fee percentage. The short-listed candidates will also receive (i) form of Agreement with the Contracting Authority
containing the contract terms and conditions, (ii) set of the most recent design documents and (iii) proposed Project
Pre-Proposal Meeting: Prior to submitting a response to the RFP, the short-listed firms will be invited to meet individually
with the Contracting Authority/Owner. The purpose of the pre-proposal meeting is to permit the short-listed firms an
opportunity to ask the Contracting Authority/Owner questions in an individual setting to help the firms prepare their
responses to the RFP. The Contracting Authority will notify each short-listed firm to schedule individual times for the pre-
proposal meetings.
At the pre-proposal meeting, short-listed firms will be required to submit the completed Contractor Pre-Work Evaluation
form, available here https://fod.osu.edu/resources, under the section titled “Construction Site Safety Requirements.”
Interview: After submitting responses to the RFP, the short-listed firms will be interviewed by the Contracting
Authority/Owner. The purpose of the interview will be to meet the proposed Project team, become familiar with key
personnel, and understand the project approach and ability to meet the stated objectives for the Project. Please be
prepared to discuss with specificity the firm’s capacity to conduct this work in compliance with the timetable, budget and
EDGE expectations. The Contracting Authority will notify each short-listed firm to schedule individual times for the
Selection Schedule: Tentative schedule is subject to change.
Qualifications Due
RFP issued to the Short-Listed Firms
RFP Proposals Due
Selection of CM
Cancellation and Rejection: The Contracting Authority reserves the right to reject all proposals and cancel at any time for
any reason this solicitation, any portion of this solicitation or any phase of the Project. The Contracting Authority shall
have no liability to any proposer arising out of such cancellation or rejection. The Contracting Authority reserves the right
to waive minor variations in the selection process.
Publish Date: 5/29/24
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Request for Qualifications (CM at Risk Contract) continued
Interested firms are required to address their BIM project delivery experience and how they will implement Building
Information Modeling (“BIM”) on the project by documenting:
The ability for the entire team to effectively collaborate and share models and data.
Each discipline’s model manager and their relevant experience.
How the CM will support a subcontractor that does not have sufficient BIM experience to meet the above
Interested CM firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program
form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract
with and use EDGE-certified Business Enterprise(s), as a part of the CM’s team. The Intent to Contract and to Perform
and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be
attached to the CM’s Proposal. Both forms can be accessed via the OFCC website at Procurement Forms. The Intent to
Contract and to Perform form is again required at the Fee Proposal stage.
If the CM firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a
completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms
signed by both parties with its Statement of Qualifications.
For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will
participate in the delivery of the proposed professional services solicited in the RFQ.
Interested CM firms must indicate on their Statement of Qualifications, the locations where their services will be performed
in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to
providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases
from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to
be rejected.
G. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at Procurement Forms.
Electronic submittals should be combined into one PDF file saved with the form name, project number listed on the RFQ
and your firm’s name (ex. F110-330_OSU-nnnnnn_Firm Name). Use the “print” feature of Adobe Acrobat or similar
software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go
to Advanced, then PDF Optimizer. Also, please insert the project number and name in the email subject line.
Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a
maximum file size of 25 MB.
Unless otherwise noted or exempt, all documents submitted to the Contracting Authority in response to this RFQ and
subsequent RFP are public and will be available for inspection at the conclusion of the selection process. The following
information shall remain confidential and will not be released: (1) Proposal Form(s), except for cost category subtotals
which will be transferred to the Best Value Rating Form; (2) Financial Capacity; and (3) Bonding/Insurance.
Proposers are requested to submit the following information in response to this RFQ within Section H of Form F110-330.
1. Summary: Provide a summary, on one page or less, describing why your firm/team is the most qualified for the
2. Bonding/Insurance: Provide evidence of capacity to provide bonding in the amount of the construction budget
(e.g. a letter from your Surety agent stating that one or more Sureties will issue Bonds in the amount of the
construction budget if your team is selected) and a copy of the firm's certificate of insurance showing the firm's
current limits of liability for commercial general liability, employer's liability, business automobile liability, and
professional liability insurance.
3. Management Systems: Describe the scheduling and cost control systems the firm would propose to use for the
a. The project team (Owner / AE / CM) will be required to utilize eBuilder, the University’s Project
Management System, for all compatible services required by the University. Please comment on
incorporating this system into your construction services and in conjunction with your prescribed corporate
project management systems, if any.
4. Self-Performed Work: Indicate whether the firm intends to self-perform any work on the Project through a
competitive process and, if so, the nature of the work and capability to self-perform.
Publish Date: 5/29/24
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