INVITATION TO BID
DWP TRAIL SIGNAGE
BID NUMBER: 20-99491
BID OPENING: Tuesday, August 11, 2020 at 2:00 pm
PROJECT DESCRIPTION: Fabricate and install various signs along the DWP Trail in western Duluth,
PROJECT START DATE: September 1, 2020
COMPLETION DATE: June 30, 2021
PRE-BID MEETING: No pre-bid meeting will be held. Bidders who wish to visit the site should contact
Matt Andrews at (218) 730-4308 and leave a message. Site visits will be scheduled between July 30,
2020 and August 4, 2020. Social distancing and mask requirements outlined by the CDC, or
mandated by the City of Duluth or the State of Minnesota will be followed.
QUESTIONS: Please submit any questions regarding this project via e-mail to email@example.com.
Responses will be issued as an addendum to this solicitation. The deadline for questions is close of
business Wednesday, August 5. Answers will be provided by Thursday, August 6, 2020.
The selected contractor will be issued a construction contract (draft included in the Standard City
Contracting Forms in the BidExpress solicitation). Notice to Proceed will be issued once the agreement
is fully executed.
Specifications may be viewed and downloaded at no cost at www.bidexpress.com. Bidders must create a
free account with Bid Express®; and login to search for city projects (search by “City of Duluth” or bid
number). Bid Express® does charge a nominal fee for bid submission. More information can be found at
Proposal forms, contract documents, plans and specifications may also be on file at the following offices:
Minnesota Builder's Exchange, Builder’s Exchange of Wisconsin, and Blue Book Building and
INSTRUCTIONS TO BIDDERS
Due to the reduced staffing of City Hall due to the COVID-19 pandemic, all bids must be submitted
electronically through Bid Express® at www.bidexpress.com. Bid bonds must also be submitted
electronically – either thru Surety2000 or SurePath in the BidExpress solicitation, or emailed to
firstname.lastname@example.org prior to the bid opening. If submitting a certified check or bank draft,
bidder must make PRIOR arrangements with Purchasing in order to ensure the bid surety is
received before the bid opening.
The City Purchasing Agent or her designee will conduct a public bid opening immediately after the deadline
for receiving bids. Bidders may view the opening by going to the Purchasing web page
(https://www.duluthmn.gov/bids-request-for-proposals/) and selecting the appropriate link.
A certified check or bank draft, payable to the order of the City of Duluth, or a satisfactory bid bond executed
by the bidder and acceptable surety, in an amount equal to five per cent (5%) of the total bid must be
submitted by the bid deadline. Electronic surety may be submitted through Bid Express; copies of paper
bid bonds may be emailed to email@example.com, but must be sent and received prior to the bid
opening date and time. Bids may be withdrawn without forfeiture of surety if the request is submitted by the
Bidder and received at the Purchasing Office in writing or by e-mail prior to the scheduled bid opening.
No alternatives to the specification will be considered unless specifically requested. Erasures or other
changes to the bid must be initialed and dated, however no special conditions shall be made or included in
the bid form by the bidder.
The City of Duluth reserves the right to split the award where there is a substantial savings to the City, to
waive informalities and to reject any and all bids. Price may not be the only consideration for bid award.
Bids must be firm for a minimum of 90 days.
Please note that the following requirements also apply to this project, and any additional required
documents must be submitted prior to award/contract execution.
1. Insurance – Contractor must provide proof of Public Liability and Automobile Liability Insurance with
limits not less than $1,500,000 Single Limit prior to the commencement of work. The City of Duluth must be
named as an additional insured. Please refer to the draft Contract, Section 7.
2. Performance & Payment Bonds – The awarded contractor will be required to submit performance
and payments bonds in the full amount of the project cost prior to award.
3. Project Labor Agreement (PLA) - A PLA will be required for any bid that is over or could virtually go
over $150,000. A copy of the City standard PLA is included in this package.
4. Community Benefits Provisions - A Community Benefits Best Efforts Plan will be required for any
project that includes a PLA. The required form is included in the bid package, as well as a link to additional
community benefits information, including the program specifications and a process flowchart.
5. Out of State Contractor - Unless a State of Minnesota Certificate of Exemption is provided, any out-
of-state bidder receiving a bid award will have 8% retained from invoice payments on any contracts over
$50,000. Submit a signed copy of the signed exemption form when submitting Payment and Performance
Bonds. This form may be found at: http://www.revenue.state.mn.us/Forms_and_Instructions/sde.pdf
6. Prevailing Wage - Not less than the minimum salaries and prevailing wages as set forth in
the contract documents must be paid on this project.
The City of Duluth is an Equal Opportunity Employer. Contractor shall comply with all applicable Equal
Employment Opportunity laws and regulations.
CITY OF DULUTH