20-074 Drug and Alcohol Testing

Agency: St. Charles County
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 541380 - Testing Laboratories
  • 621511 - Medical Laboratories
Posted Date: May 15, 2020
Due Date: May 29, 2020
Solicitation No: 20-074
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 20-074
Bid Title: 20-074 Drug and Alcohol Testing
Category: SCCMO Services
Status: Open

Publication Date/Time:
5/15/2020 11:55 AM
Closing Date/Time:
5/29/2020 2:00 PM
Related Documents:

Attachment Preview

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 20-074
For
Drug and Alcohol Testing
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Drug and Alcohol Testing. The county with the
consent of the vendor shall have the option for two (2) one-year extensions under the same
terms and conditions. The county reserves the right to terminate the contract for any violation,
by the successful bidder, of any term or condition of the contract by giving thirty (30) days
written notice stating the reasons therefore and giving the party time to remedy any
deficiencies
BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked “IFB 20-074 Drug and Alcohol Testing” with the date and time of the bid
opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue
ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 05/29/2020 at 02:00 pm in Room 115 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
While due to the Coronavirus St Charles County has closed the Administration Building to the
public, the bid will be opened publicly on 05/29/2020, 2020 at 2:00 PM in Room 115. It is highly
recommended that you mail or have your bid delivered via UPS, Fedex, courier, etc., with plenty
of time to arrive prior to the day of the bid opening. If you are delivering your bid the day of the
opening and intend to stay, please get in line outside the County’s Administration Building no
later than ten minutes prior to the opening. At the designated bid opening time of 02:00 pm the
County building will be opened by a Sheriff’s deputy to allow entrance. You will be screened for
temperature and travel history prior to admittance of the bid opening in room 115. If your bid is
dropped off prior to the opening there will be someone in the lobby to receive it.
**See attached Health Screening form. A Sheriff’s Deputy will provide the screening of
this form prior to being allowed admittance to the bid opening.
**For any bids being dropped off in person to the Administration building on the day of
the opening you must call 636-949-7465 to coordinate receipt of bid. Please call once
you are present outside of the building.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website at
http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select
bid and click on “related documents”. No phone calls please. The time it takes for final bid
results to be made public depends on the complexity of the project and the cost of the project.
20-074 Drug and Alcohol Testing
Page 2 of 19
Human Resources
Bid Response from (please complete)
_____________________________________
Name of Company or individual
BID INQUIRIES
All questions or clarifications concerning this IFB must be submitted via email to:
Kurt Mandernach, Purchasing Manger
St. Charles County Government
Finance Department
201 North Second St
St. Charles, Missouri 63301
Inquiries concerning the specifications should be made to:
Ruth Rollins, Assistant Director
St. Charles County Government
Human Resources
201 North Second St
St. Charles, Missouri 63301
rrollins@sccmo.org
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 2:00 PM on 05/22/2020. Any question
received after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County’s website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed officials, and
employees of St. Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
20-074 Drug and Alcohol Testing
Page 3 of 19
Human Resources
Bid Response from (please complete)
_____________________________________
Name of Company or individual
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will
be accepted after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to
sales made to St. Charles County and must be excluded.
The contract shall be effective for the approximate twelve (12) month period from the
date of the notice of award
The County, with the consent of the vendor, shall have the option to renew said contract
for two (2) additional twelve (12) month periods at the same specifications and terms and
conditions of any contract that may be derived from this request for proposal.
The electronic version of this bid/RFP is available upon request. The document was
entered into WORD for Microsoft Windows. The Purchasing Office does not guarantee
the completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information
contained in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
An authorized officer of the company submitting the bid must sign all bids, in blue ink.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County or
who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed bids received after the designated time of the receipt of the sealed proposals will
be considered as “No Bid” and “Void” and will not be opened.
The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency of St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
20-074 Drug and Alcohol Testing
Page 4 of 19
Human Resources
Bid Response from (please complete)
_____________________________________
Name of Company or individual
Award will be made to the low responsive, responsible bidder, or to the offeror whose
proposal is most advantageous to the County, price and other factors considered
including geographic location. When payments are to be made to the County, award will
be made to the most advantageous offer.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording
in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement
in the unit and extension prices, the unit price shall govern.
Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program
(E-Verify) with respect to the employees working in connection with the contracted services.
Every such business entity shall sign an affidavit affirming that it does not knowingly employ any
person who is an unauthorized alien in connection with the contracted services. [RSMO 285.530
(2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and
shall verify the employment eligibility of every employee in the employer’s hire whose
employment commences after the employer enrolls in a federal work authorization program. The
employer shall retain a copy of the dated verification report received from the federal
government. Any business entity that participates in such program shall have an affirmative
defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530
(4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,
Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior
to responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
20-074 Drug and Alcohol Testing
Page 5 of 19
Human Resources
Bid Response from (please complete)
_____________________________________
Name of Company or individual

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