DPW: Bid - ULSD, Gasoline and ULSHO

Agency: City of Manchester
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 324110 - Petroleum Refineries
Posted Date: Dec 9, 2019
Due Date: Dec 17, 2019
Solicitation No: FY20 - 500 - 22
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid # Description Download PDF Bid Opening Addenda Results
FY20 - 500 - 22

DPW: Bid - ULSD, Gasoline and ULSHO

Questions: Maxwell Webb at Competitive Energy Services at (207) 772-6190 x243 or mwebb@competitive-energy.com

Fuel Bids Due: Dec. 17 by 2:00 PM

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COMPETITIVE ENERGY SERVICES
December 9, 2019
BID INVITATION
FY20 – 500 – 22
ULSD, Gasoline (87Octane), and ULSHO
CITY OF MANCHESTER
Department of Public Works
475 Valley Street, Manchester, NH 03103
(603) 624-6444
ISSUED BY:
148 Middle St.
Portland, ME 04101
207.772.6190
competitive-energy.com
CONFIDENTIAL
This Document Contains Proprietary Information
BID INVITATION
Signed bids will be received ELECTRONICALLY via FAX to 866-743-4968 or EMAIL to
mwebb@competitive-energy.com at Competitive Energy Services (“CES”), the Bid Administrator,
on or before 2:00 PM ET on Tuesday, December 17th, 2019 for the following items:
FY20 – 500 – 22: ULSD, Gasoline & ULSHO
Bid Invitations and specifications will be available online at: www.manchesternh.gov/bids.
Questions regarding this request should be directed to the Bid Administrator:
Maxwell Webb
Tel (207) 772-6190 x243
Fax (866) 743-4968
Email mwebb@competitive-energy.com
Keith Sampson
Tel (207) 772-6190 x256
Fax (866) 743-4968
Email ksampson@competitive-energy.com
The Public Works Director reserves the right to waive any irregularities, reject any or all bids, and to
accept the bids that appear to be in the best interest of the City of Manchester, NH. Failure to
submit all information called for may be sufficient for disqualification.
COMPETITIVE ENERGY SERVICES BID INVITATION|City of Manchester, NH 2
CONFIDENTIAL
This Document Contains Proprietary Information
1. CONTEXT
This Bid Invitation has been prepared by CES for informational purposes and is being furnished
solely for use by prospective bidders in considering their interest in bidding to provide ULSD,
Gasoline, and/or ULSHO to the City of Manchester, NH. CES has been retained as an agent for
the City of Manchester and will arrange for the dissemination of all information related to this Bid
Invitation process. The City of Manchester should not be contacted directly by prospective bidders
under any circumstances.
The information contained herein has been prepared to assist interested bidders in developing their
own bids to provide ULSD, Gasoline, and/or ULSHO service and CES does not purport to have
included all information that may be relevant to or desired by a prospective bidder. CES makes no
representation or warranty (expressed or implied) as to the accuracy or completeness of the
information in this Bid Invitation nor shall CES have any liability for any representations (expressed
or implied) contained in, or for any omission from, this Bid Invitation or any other written or oral
communications transmitted to the recipient during the course of this bidding process.
By accepting this Bid Invitation, the bidder acknowledges and agrees that: (1) all of the information
contained herein is confidential; (2) the bidder will not reproduce this Bid Invitation in whole or in
part, except to the extent required to respond to this Bid Invitation; (3) if the bidder does not wish
to submit a bid, it will destroy this Bid Invitation as soon as practicable, together with any other
material related to this Bid Invitation process that the bidder may have received from CES; and (4)
any proposed actions by the bidder that are inconsistent in any manner with the foregoing will
require the prior written consent of CES.
CES reserves the right (1) to negotiate with one or more prospective bidders at any time, (2) to
negotiate additions to and/or modifications in the nature of the ULSD, Gasoline, and/or ULSHO
load at any time prior to entering into a definitive agreement with the winning bidder, (3) to
terminate at any time further participation in the investigation, proposal and negotiation process by
any or all prospective bidders, (4) to modify the bidding, proposal, and negotiation procedures at any
time, and (5) to enter into a definitive agreement to provide ULSD, Gasoline, and/or ULSHO
without prior notice to other prospective bidders. CES’s determinations as to with whom it may
negotiate or enter into an agreement to provide ULSD, Gasoline, and/or ULSHO will be based on
such factors as CES, in its sole discretion, shall deem sufficient.
COMPETITIVE ENERGY SERVICES BID INVITATION|City of Manchester, NH 3
CONFIDENTIAL
This Document Contains Proprietary Information
2. GENERAL INFORMATION
2.1 Bids will be received by the Bid Administrator via FAX or EMAIL until the time specified
in the Bid Invitation. There will be no public opening of the bids. All bids will be held
confidential until an award is made. After an award has been made, bids will be available for
public inspection. NO BIDS WILL BE ACCEPTED AFTER THE TIME AND
DATE SPECIFIED.
2.2 The following meanings are attached to the defined words when used in this document:
The word "City" means City of Manchester, New Hampshire.
The word "Bidder" means the person, firm, or corporation submitting a bid on
these specifications or any part thereof.
The word "Contractor" means the person, firm, or corporation with whom the
Contract is being made by carrying out the provisions of this Bid Invitation and the
Contract.
The words "firm price" shall mean a guarantee against price increase during the life
of the Contract.
2.3 Strict compliance with the requirements of the Bid Invitation, terms and conditions, and the
instructions printed is necessary. All blank spaces must be filled in. Any changes and/or
corrections shall be marked in red and initialed by the person making such corrections.
Signatures of the responsible owner/representative of the firm must be in ink. No
reproductions/duplications/copies will be accepted.
2.4 Each bid must give the full business address of the Bidder and be signed by him with his
usual signature. Bids by partnerships must furnish the full names of all partners and must be
signed with the partnership name by one of the members of the partnership or by an
authorized representative, followed by the signature and title of the person signing. Bids by
corporations must be signed with the legal name of the corporation, followed by the state of
incorporation and by the signature and title of president, secretary, or other person
authorized to bind it in the matter. The name of each person signing shall also be typed or
printed below the signature. A bid by a person who affixes to his signature the word
"president", "secretary", "agent", or other title without disclosing his principal may be held to
be the bid of the individual signing. When requested by the City, satisfactory evidence of the
authority of the officer signing on behalf of the corporation shall be furnished. All Bids
must be signed by an authorized, responsible officer or employee having the capacity to
enter into contracts.
2.5 Bids must be received via FAX or EMAIL and must be marked in the title page or subject
line as follows:
FY20 – 500 – 22: ULSD, Gasoline & ULSHO
COMPETITIVE ENERGY SERVICES BID INVITATION|City of Manchester, NH 4
CONFIDENTIAL
This Document Contains Proprietary Information
The entire solicitation document is to be returned when submitting a bid, unless otherwise
directed by the solicitation document. Failure to return all pages may result in a
determination that the submittal is non-responsive.
PLEASE NOTE: THE CITY OF MANCHESTER IS NOT RESPONSIBLE
FOR BIDS NOT PROPERLY MARKED.
2.6 It will be the responsibility of the Bidder to see that their bid is received by the Bid
Administrator as specified.
2.7 Each bid is received with the understanding that the acceptance in writing by the Bid
Administrator, on behalf of the City, of the Bidder to furnish any or all of the services
described therein or as otherwise negotiated shall constitute a contract between the Bidder
and the City.
2.8 A contract agreement that is customarily employed by the City will be used and will
incorporate the original solicitation with all terms, conditions and specifications of the bid.
A copy of the contract agreement is attached hereto as Exhibit A.
2.9 Bids may be withdrawn upon written or electronic request received from Bidders prior to
the bid due date. Negligence on the part of the Bidder in preparing the bid confers no right
for the withdrawal of the bid after it has been received.
2.10 The solicitation document maintained by the Purchasing Division, in the bid file folder, shall
be considered the official copy. In the case of any inconsistency between bid documents
submitted to the City, but not clearly listed on the exception page of the document or as an
exception by the Bidder, the language of the official copy shall prevail. Furthermore, any
exception or changes to the specifications made by the Bidder may be cause to disqualify
your bid.
2.11 Award will be made in the best interest of the City taking into consideration factors set forth
in the City of Manchester Procurement Code. Upon making an award, or giving notice of
intent to award, the City will place appropriate notice on the Purchasing Website:
www.manchesternh.gov/bids.
2.12 No oral interpretations will be made to any Bidder as to the meaning of the specifications or
terms and conditions of this Bid Invitation. Every request for such interpretation or request
for a change in the specifications or terms and conditions shall be made in writing to:
Maxwell Webb, mwebb@competitive-energy.com
with a copy to:
Keith Sampson, ksampson@competitive-energy.com
All questions must be received no later than five (5) business days prior to the bid due date.
Any questions received after that time will not be answered. The City will respond to
questions in the form of addendum(s) and send, as soon as practicable, any addendum to all
COMPETITIVE ENERGY SERVICES BID INVITATION|City of Manchester, NH 5
CONFIDENTIAL
This Document Contains Proprietary Information

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