Document Destruction Services

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 561990 - All Other Support Services
Posted Date: Apr 2, 2020
Due Date: Apr 28, 2020
Solicitation No: 222-SER1010SB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
222-SER1010SB Document Destruction Services 4/2/2020 4/28/2020 02:00 PM ET 222-

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RFP NUMBER:
ONSLOW COUNTY SCHOOLS
PURCHASING DEPARTMENT
200 Broadhurst Road, Jacksonville, NC 28540
P. O. Box 99, Jacksonville, North Carolina 28541-0099
Phone (910) 455-2211 Fax (910) 455-1548
April 2, 2020
REQUEST FOR PROPOSAL
SER1010SB
TO BE RETURNED BY: April 28, 2020
Offeror:
Attention:
Address:
DOCUMENT DESTRUCTION SERVICES
Refer Inquiries To: Sherri Barnhardt, Director of
Procurement & Materials Management
Telephone Number: 910-455-2211 ext. 20603
E-Mail Address: Sherri.barnhardt@onslow.k12.nc.us
Requisitioned By:
=========================================================================================================
NOTICE TO OFFEROR
Proposals, subject to the conditions made a part hereof, will be received at this office until, but not later than 2 o'clock p. m., on the date
referenced above, for furnishing the supplies, materials and/or services, as described herein. Refer to Instructions for Response, Item 8 for
proper mailing instructions.
Proposals and/or addenda submitted via E-Mail or facsimile (FAX) machine in response to this Request for Proposal will be acceptable.
Proposals may be subject to rejection unless submitted on this form.
============================================================== ==============================
EXECUTION
In compliance with this Request for Proposal, and subject to all the conditions herein, the undersigned offers and agrees to furnish and
deliver any or all items or services upon which prices are offered, at the prices set opposite each item or service within the time specified
herein. By executing this document, I certify that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of
our officers, directors, or owners of an unincorporated business entity have been convicted of any violations of Chapter 78A of the General
Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor as set
forth in G.S. 143-59.1. False certification is a Class I felony. Failure to execute/sign offer prior to submittal may render proposal
invalid. Late submittals are not acceptable.
OFFEROR:
FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
FAX NUMBER:
AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
If you desire to "no bid" this requirement, sign and return only this page, check appropriate box(es).
( ) NO BID ( ) REMOVE FROM MAILING LIST
Offer valid for 45 days from date of opening unless otherwise stated here: ______________days (See Instructions for Response, Item
6)
Prompt Payment Discount:_____________% ______________days (See Instructions for Response, Item 7)
ACCEPTANCE OF PROPOSAL
If any or all parts of this proposal are accepted by Onslow County Schools, an authorized representative of the School System shall affix
their signature hereto and this document and the provisions of the Instructions for Response, the special terms and the conditions
specific to this Request for Proposal, the specifications, and the Onslow County Schools General Contract Terms and Conditions shall
then constitute the written agreement between the parties. A copy of this acceptance will be forwarded to the successful offeror(s).
FOR ONSLOW COUNTY SCHOOLS USE ONLY
Offer accepted and contract awarded this _____________day of ________________, 20_____, as indicated on attached certification,
by ____________________________________________(Authorized representative of Onslow County Schools)
Director, Procurement & Materials Management
PAGE 2 RFP NO. SER1010SB
OFFEROR: ____________________________________
===========================================================================================
INSTRUCTIONS FOR RESPONSE
1. READ, REVIEW AND COMPLY: It shall be the offeror’s responsibility to read this entire document, review all enclosures and
attachments, and comply with all requirements specified herein.
2. NOTICE TO OFFERORS:
All responses are subject to the provisions of the Instructions for Response, special terms and conditions specific to this Request for
Proposal, the specifications, and the Onslow County Schools General Contract Terms and Conditions.
Onslow County Schools object to and will not evaluate or consider any additional terms and conditions submitted with a response. This
applies to any language appearing in or attached to the document as part of the offeror’s response. DO NOT ATTACH ANY
ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the offeror agrees that any additional terms and conditions, whether submitted purposely
or inadvertently, shall have no force or effect.
3. DEFINITIONS:
OFFEROR: Company, firm, corporation, partnership, individual, etc., submitting a response to a Request for Quote.
TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified period of time
based on estimated quantities only.
4. EXECUTION: Failure to sign under EXECUTION section may render response invalid.
5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be (1) special
terms and conditions specific to this request, (2) specifications, (3) Onslow County Schools General Contract Terms and Conditions,
and (4) Instructions for Response.
6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, the offer shall be valid for a minimum of
45 days from the date of bid opening. Preference may be given to offers allowing not less than 45 days for consideration and
acceptance.
7. PROMPT PAYMENT DISCOUNTS: Offerors are urged to compute all discounts into the price offered. If a prompt payment discount
is offered, it will not be considered in the award of the contract except as a factor to aid in resolving cases of identical prices.
8. MAILING INSTRUCTIONS:
In an effort to support the sustainability efforts of the State of North Carolina we solicit your cooperation in this effort.
It is desirable that all responses meet the following requirements:
All copies are printed double sided.
All submittals and copies are printed on recycled paper with a minimum post-consumer content of 30% and indicate this
information accordingly on the response.
Unless absolutely necessary, all bids and copies should minimize or eliminate use of non-recyclable or non re-usable
materials such as plastic report covers, plastic dividers, vinyl sleeves, and GBC binding. Three-ringed binders, glued materials,
paper clips, and staples are acceptable.
Materials should be submitted in a format which allows for easy removal and recycling of paper materials.
Mail only one fully executed response document, unless otherwise instructed, and only one response per envelope. Address
envelope and insert RFQ number as shown below. It is the responsibility of the offeror to have the response in this office by
the specified time and date of opening.
DELIVERED BY US POSTAL SERVICE
DELIVERED BY ANY OTHER MEANS
RFP NO. SER1010SB
ONSLOW COUNTY SCHOOLS
PURCHASING DEPARTMENT
P. O. BOX 99
JACKSONVILLE, NC 28541-0099
RFP NO. SER1010SB
OR
ONSLOW COUNTY SCHOOLS
PURCHASING DEPARTMENT
200 BROADHURST ROAD
JACKSONVILLE, NC 28540
9. TABULATIONS: Tabulations of bids and award information can be obtained by calling the purchaser listed on the first page of this
document.
10. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that
items offered are in strict compliance with these specifications, and offeror will be held responsible therefore. Deviations shall be
explained in detail. The offeror shall not construe this paragraph as inviting deviation or implying that any deviation will be
acceptable.
11. INFORMATION AND DESCRIPTIVE LITERATURE: Offeror is to furnish all information requested and in the spaces provided in this
document. Further, if required elsewhere in this request, each offeror must submit with their response sketches, descriptive literature
===============================================================================================
BIDS ARE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM
PAGE 3 RFP NO. SER1010SB
OFFEROR: ____________________________________
===========================================================================================
and/or complete specifications covering the products offered. Reference to literature submitted with a previous offer will not satisfy this
provision. Responses which do not comply with these requirements may be subject to rejection.
12. RECYCLING AND SOURCE REDUCTION: It is the policy of Onslow County Schools to encourage and promote the purchase of
products with recycled content to the extent economically practicable, and to purchase items which are reusable, refillable, repairable,
more durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for
providing packaging that will protect the commodity and contain it for its intended use.
Companies are strongly urged to bring to the attention of purchasers those products or packaging they offer which have recycled
content and that are recyclable.
13. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser named
on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this document shall be made only by
written addendum. The offeror is cautioned that the requirements of this bid can be altered only by written addendum and that verbal
communications from whatever source are of no effect.
14. ACCEPTANCE AND REJECTION: Onslow County Schools reserves the right to reject any and all responses, to waive any
informality in the process and, unless otherwise specified by the offeror, to accept any item in the quote. If either a unit price or
extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.
15. REFERENCES: Onslow County Schools reserves the right to require a list of users of the exact item offered. Onslow County Schools
may contact these users to determine acceptability of the response. Such information may be considered in the evaluation of the bid.
16. TAXES:
FEDERAL: All agencies participating in this contract are exempt from Federal Taxes, such as excise and transportation. Exemption
forms submitted by the contractor will be executed and returned by the using agency.
OTHER: Prices offered are not to include any personal property taxes, nor any sales or use tax (or fees) unless required by the North
Carolina Department of Revenue.
17. AWARD OF CONTRACT: As directed by statute, qualified responses will be evaluated and acceptance may be made of the lowest
and best response most advantageous to Onslow County Schools as determined upon consideration of such factors as: prices offered;
the quality of the articles offered; the general reputation and performance capabilities of the offerors; the substantial conformity with
the specifications and other conditions set forth in the bid; the suitability of the articles for the intended use; the related services
needed; the date or dates of delivery and performance; and such other factors deemed by Onslow County Schools to be pertinent or
peculiar to the purchase in question. Unless otherwise specified by Onslow County Schools or the offeror, Onslow County Schools
reserves the right to accept any item or group of items on a multi-item request.
In addition, on TERM CONTRACTS, Onslow County Schools reserves the right to make partial, progressive or multiple awards: where
it is advantageous to award separately by items; or where more than one supplier is needed to provide the contemplated requirements
as to quantity, quality, delivery, service, geographical areas; other factors deemed by Onslow County Schools to be pertinent or
peculiar to the purchase in question.
This Request for Proposals does not commit Onslow County Schools to award a contract, pay any costs incurred in the
preparation of any proposal submitted, procure or contract for services from any respondent or any other person. Accordingly, each
respondent shall be responsible for all costs incurred in the preparation and submission of its proposal or in any part of its participation
in the pre-award process.
18. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #150, Onslow County
School invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled,
disabled business enterprises and non-profit work centers for the blind and severely disabled.
19. CONFIDENTIAL INFORMATION: As provided by statute and rule, Onslow County Schools will consider keeping trade secrets which
the offeror does not wish disclosed confidential. Each page shall be identified in boldface at the top and bottom as “CONFIDENTIAL”
by the offeror. Cost information shall not be deemed confidential. In spite of what is labeled as a trade secret, the determination
whether it is or not will be determined by North Carolina law.
20. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not destroyed will, upon
request be returned at the offeror’s expense. Request for the return of samples must be made within 10 days following date of
response opening. Otherwise the samples will become School property. Each individual sample must be labeled with the offeror’s
name, RFQ number, and item number. A sample on which an award is made, will be retained until the contract is completed, and then
returned, if requested, as specified above.
21. PROTEST PROCEDURES: When an offeror wants to protest a contract awarded by Onslow County Schools resulting from this
solicitation, they must submit a written request to the Director of Procurement & Materials Management, Onslow County Schools, 200
Broadhurst Road, Jacksonville, NC 28540. This request must be received in the Onslow County Schools’ Purchasing Department
within ten (10) consecutive calendar days from the date of the contract award. Protest letters must contain specific reasons and any
supporting documentation for the protest. Note: Contract award notices are sent only to those actually awarded contracts, and not to
every person or firm responding to this solicitation. Contract status and Award notices are available by contacting the Onslow County
===============================================================================================
BIDS ARE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM
PAGE 4 RFP NO. SER1010SB
OFFEROR: ____________________________________
===========================================================================================
Schools’ Purchasing Department at (910) 455-2211. All protests will be handled pursuant to the North Carolina Administrative Code,
Title 1, Department of Administration, Chapter 5, Purchase and Contract, Section 5B.1519.
22. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns, and the singular of any word or phrase shall be
read to include the plural and vice versa.
23. RECIPROCAL PREFERENCE: G.S. 143-59 establishes a reciprocal preference law to discourage other states from applying in-state
preferences against North Carolina’s resident bidders. The “Principal Place of Business” is defined as the principal place from which
the trade or business of the bidder is directed or managed.
24. UNIFORM ADMINISTRATIVE REQUIREMENTS: By entering into this Contract the Contractor agrees to comply with all applicable
provisions of Title 2, Subtitle A, Chapter II, PART 200UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND
AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq. If the source of funds for this contract is
federal funds, the following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable):
Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141-3148);
Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708); Clean Air Act
(42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive
Orders 12549 and 12689); Byrd Anti-Lobbying Amendment (31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. §
200.322); and Record Retention Requirements (2 CFR § 200.324).
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
===============================================================================================
BIDS ARE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM
PAGE 5 RFP NO. SER1010SB
OFFEROR: ____________________________________
===========================================================================================
REQUIREMENTS
USER: Onslow County Schools various locations and departments. (see Attachment 1 for site addresses)
ATTENTION: E-Procurement rules WILL apply for Registered E-Procurement Vendors only. Reference the General Contract
Terms and Conditions, paragraphs 19 and 20.
TRANSPORTATION CHARGES: FOB Destination. Freight charges must be included in the price of each item listed, not listed as
a separate item.
USAGE AND DURATION: This contract is intended to cover our normal requirements for these items from
Date of Award for an initial term of three (3) years. Onslow County Schools reserves the unilateral option to extend the term of
the contract for two (2) additional terms of one (1) year each. No minimum or maximum quantities are implied or guaranteed
herein. it is not contemplated that any abnormal requirements will develop; however, if circumstances should occur, Onslow
County Schools reserves the right to call for separate proposals. The contract shall, also, contain a provision granting Onslow
County Schools the right to terminate the contract, with or without cause, upon thirty (30) daysnotice.
OPTIONAL INSTALLATION REQUIREMENTS (if applicable): Awarded Vendor shall be responsible for installing, inspecting, and
leaving necessary items ready for use, and removing all empty shipping cartons from Onslow County Schoolsproperty.
DELIVERY (if applicable): Delivery is required within thirty (30) days after receipt of order. State here whether this requirement
can be met: yes/no_________. If this requirement cannot be met, delivery will be made from
___________________________________________ (City & State) within ________________ consecutive days after receipt of
order. Onslow County Schools reserves the right to evaluate delivery offered as a factor in determining the award of the
proposed contract.
===============================================================================================
BIDS ARE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM

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