Dixon Recreation Center Pool Mechanical Replacement RFQ

Agency: Oregon State University
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Jan 24, 2020
Due Date: Feb 10, 2020
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Description
Oregon State University (“OSU”) is conducting a competitive TWO-STEP process to retain ONE (1) General Contractor (“CG”) for the Dixon Recreation Pool Mechanical Replacement project (“Project”).

***This RFQ is only open to those firms with a current OSU Reserve Contract for Construction Related Services. Interested firms must have a current OSU Reserve Contract for Construction Related Services prior to the RFQ Due Date and Time as indicated in the RFQ. Failure to possess a current OSU Reserve Contract for Construction Related Services at the time the Solicitation responses are due will be sufficient cause to reject the Solicitation response as non-responsive.
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REQUEST FOR QUALIFICATIONS (RFQ) #2020-002434
DIXON RECREATION POOL MECHANICAL UPGRADES
ISSUE DATE: January 24, 2020
NON-MANDATORY PRE-BID CONFERENCE:
SOLICITATION RESPONSE DUE DATE/TIME:
January 30, 2020 at 11:00 AM Pacific Time (PT)
February 10, 2020 at 2:00 PM PT at
in Room 209 of the Dixon Recreation Center at
Construction Contracts Administration (Front
425 SW 26th St., Corvallis, OR 97333.
Office) 644 SW 13th St., Corvallis, OR 97333
**Front Office is closed daily from noon to 1:00
PM.
PROJECT NUMBER: 2138-20
This RFQ is only open to those firms with a current Oregon State University (OSU) Reserve Contract for
Construction Related Services.
OSU standards and policies govern this solicitation (Procurement Thresholds and Methods,
Procurement Solicitations and Contracts) unless otherwise referenced or stated.
It is the Offeror’s responsibility to continue to monitor the OSU Business and Bid Opportunities website
for Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Solicitation
response to be considered non-responsive.
CONTRACT ADMINISTRATOR:
Brooke Davison, Construction Contracts Officer
Construction Contracts Administration
Oregon State University
644 SW 13th St.
Corvallis, OR 97333
Phone: 541-737-7342
Email: ConstructionContracts@oregonstate.edu
AWARD DECISION APPEALS:
Hanna Emerson, Construction Contracts Manager
Construction Contracts Administration
Oregon State University
644 SW 13th St.
Corvallis, OR 97333
Phone: 541-737-7694
Email: Hanna.Emerson@oregonstate.edu
I. INTRODUCTION
Oregon State University (“OSU”) is conducting a competitive TWO-STEP process to retain ONE (1) General
Contractor (“CG”) for the Dixon Recreation Pool Mechanical Replacement project (“Project”) described
below. Entities interested in providing these services to OSU may submit a Solicitation response to this
Request for Qualifications (“RFQ”).
This RFQ is only open to those firms with a current OSU Reserve Contract for Construction Related
Services. Interested firms must have a current OSU Reserve Contract for Construction Related Services
prior to the RFQ Due Date and Time as indicated in this RFQ. Failure to possess a current OSU Reserve
Contract for Construction Related Services at the time the Solicitation responses are due will be sufficient
cause to reject the Solicitation response as non-responsive.
A NON-MANDATORY pre-response site visit/walk-through will be held on January 30, 2020 at 11:00 AM
in room 209 of the Dixon Recreation Center. The pre-response site visit will be the Offerors main
opportunity to discuss the Project with OSU prior to the Due Date and Time of this RFQ. Attendance will
be documented through a sign-in sheet prepared by OSU.
The Oregon Bureau of Labor and Industries Prevailing Wage Rates applicable to this Project will be identified
at the time the initial set of construction specifications are made available. Those rates will then apply
throughout the Project.
All Offerors must be registered and licensed with the Oregon Construction Contractors Board and have on
file with the Construction Contractors Board the required public works bond prior to submitting a Solicitation
response. Failure to be licensed and have the bond in place will be sufficient cause to reject Solicitation
response as non-responsive.
When selected, the GC firm will be a part of a construction team composed of OSU, the Architect and
other Project consultants through the completion of the Project. The GC firm shall be skilled in pool
mechanical system replacements, actual construction, developing schedules, understanding construction
methods and techniques, and coordinating construction processes. The GC must be able to communicate
the construction-related aspects of the project to all team members throughout the construction phases.
In addition, the GC must be familiar with the local labor and sub-contracting market.
II. PROJECT DESCRIPTION
OSU intends to replace the mechanical and filtration systems in the pools located in Dixon Recreation
Center on the Oregon State University Corvallis Campus.
Key components of the Project include the following:
1. A complete replacement of the pump, heating, and filtration systems for the lap pool and dive
well within aquatic center. In addition, re-plastering, tiling, and structural repairs will be required
for both pools as well as repainting the ceilings of the aquatic center. There may be some further
scope in the spa area if the budget allows.
Key goals of the Project include:
1. Maintain aggressive project schedule.
Dixon recreation Pool Mechanical Replacement
RFQ# 2020-002434
Construction may begin no sooner than June 15, 2020 and be ready for occupancy no later than September
7, 2020.
III. SCHEUDLE
Selection timetable is approximately as follows:
January 24, 2020
January 30, 2020, 11:00 AM PT
January 31, 2020, 5:00 PM PT
February 10, 2020, 2:00 PM PT
February 18, 2020
April 1, 2020
April 20, 2020
May 1, 2020
Issue RFQ
Non-Mandatory site visit
Meet at Room 209 in Dixon Recreation Center
Question Deadline
Responses submitted to OSU
Estimated Notification of Finalists
Estimated Issuance of Invitation to Bid
Estimated Notice of Intent to Award
Estimated Contract execution
IV. INSTRUCTIONS TO OFFERORS
Your Solicitation response must be contained in a document not to exceed two (2) pages including pictures,
charts, graphs, tables and text you deem appropriate to be part of OSU’s review of your response. Resumes
of key individuals proposed to be involved in this Project are exempted from the two (2) page limit and must
be appended to the end of your response. No supplemental information to the two (2) page response will
be allowed. Appended resumes of the proposed key individuals, along with a transmittal letter, table of
contents, and front and back covers (if applicable) will not be counted in the two (2) page limit.
Your Solicitation response must follow the format outlined below and be signed by an officer of your firm
with the authority to commit the firm. Make sure to include contact information including email for
communication purposes and acknowledge your receipt of all solicitation addenda.
The Solicitation response must be sized appropriately for transfer (under 10 MB). The basic text information
of the response should be presented in standard business font size, and reasonable margins.
OSU may reject any Solicitation response not in compliance with all applicable OSU solicitation procedures
and requirements, and may cancel this solicitation or reject for good cause, all Solicitation responses upon
a finding by OSU that it is in the public interest to do so.
Note that throughout this procurement, OSU will not accept responses that require OSU to pay the cost of
production or delivery.
OSU is an AA/EEO employer.
Telephone, facsimile, or electronically transmitted submittals will not be accepted. Responses received after
the closing date and time will not be considered.
Page 3 of 7
Dixon recreation Pool Mechanical Replacement
RFQ# 2020-002434
V. EVALUATION CRITERIA
The following questions constitute the evaluation criteria for the selection committee to score Solicitation
responses. Respond to each criterion in numerical order. For ease in scoring, you may provide identifiers
for each of the following criteria numbers. Indicate in writing the following information about your firm’s
ability and desire to perform this work.
1) Statement of Interest 10 Points
Provide statement of interest. Describe how this project fits into your firms’ work capacity for spring
and summer of 2020.
2) Key Personnel 25 Points
Provide names of Key Personnel, including Superintendent, Foreman, Project Manager and Project
Engineer. Provide relevant pool experience in the last 10 years for each of the Key Personnel
provided.
3) Workforce Diversity Plan 10 Points
Provide a description and identification of Minority Business Enterprise (MBE), Women Business
Enterprise (WBE), Emerging Small Business (ESB), or Disabled Service Veterans (DSV) certifications for
your firm and a description of your nondiscrimination practices. Provide historical information on
MBE, WBE, ESB, or DSV Joint Ventures, subcontracting or mentoring plan, and utilization history for
projects completed by your firm within the past three (3) years.
Provide a narrative description of your firm’s current workforce diversity program/plan, and the plan
for obtaining subcontracting, including specific trade opportunities, and supplier diversity for this
project. Include a description of the outreach program or plan, including a schedule of events and
specific steps that will be taken to maximize broad based and inclusive participation and the plan to
provide mentoring, technical or other business development services to subcontractors needing or
requesting such services.
The successful bidder shall perform the Work and the Contract with respect to diversity according to
the means and methods described in the workforce plan described in the response, unless changes
are requested and approved in writing in advance by OSU or are required by applicable laws,
ordinances, codes, regulations, rules or standards.
VI. RESERVED
VII. RESPONSE EVALUATION
The written response to this RFQ is the first step in a two-step process in the selection of the General
Contractor for this Project. The Solicitation responses to this RFQ will be evaluated by the selection
committee, with the top scoring firms being invited to participate in the Invitation to Bid.
Page 4 of 7
Dixon recreation Pool Mechanical Replacement
RFQ# 2020-002434
It is estimated that the Invitation to Bid documents will be provided to the finalists on or about April 1,
2020.
The finalist that has the lowest, responsive, responsible bid will be deemed the Apparent Successful
Offeror.
Pending the lowest, responsive, responsible bid is within the Project budget, OSU will then issue a Notice
of Intent to Award to the Apparent Successful Offeror. If OSU and the Apparent Successful Offeror are
unable to reach agreement, OSU may rescind the Notice of Intent to Award and issue another Notice of
Intent to Award with the second lowest, responsive, responsible bidder, etc.
VIII. FINANCIAL RESPONSIBILITY
OSU reserves the right to investigate and evaluate, at any time prior to award and execution of the contract,
the submitting firm’s financial responsibility to perform the anticipated contract. Submission of a signed
response shall constitute approval for OSU to obtain any credit report information OSU deems necessary to
conduct the evaluation. OSU shall notify the firms, in writing, of any other documentation required, which
may include, but need not be limited to: recent profit-and-loss history; current balance statements; assets-
to-liabilities ratio, including number and amount of secured versus unsecured creditor claims; availability of
short and long-term financing; bonding capacity and credit information; etc. Failure to promptly provide
this information shall result in rejection of the Solicitation response.
OSU may postpone the award or execution of a contract or selection of finalists in order to complete its
investigation and evaluation. Failure of a firm to demonstrate financial responsibility shall render them non-
responsible and shall constitute grounds for response rejection.
IX. SUBMISSION
Submit one (1) electronic version on a thumb drive, to be received by the Due date and time listed in this
document to the Contract Administrator as stated in this RFQ.
Telephone, facsimile, or electronically transmitted submittals will not be accepted. The electronic version
must be sized appropriately for transfer (under 10MB).
X. QUESTIONS
All questions and contacts with OSU regarding any information in this RFQ must be addressed either in
writing or email to the Contract Administrator at the address or email listed in this document no later than
January 31, 2020 at 5:00 PM. If you are unclear about any information contained in this document or its
exhibits (project, scope, response format, agreement terms, etc.), you are urged to submit those questions
for formal clarification.
XI. SOLICITATION REVISIONS
Prospective Offerors may submit a written request for change or change of particular solicitation provisions
and specifications and contract terms and conditions to Hanna Emerson, Construction Contracts Manager
Page 5 of 7

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