District LAN Switch and Security Refresh Category 2 E-Rate

Agency: Pflugerville Independent School District
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
Posted Date: Jan 31, 2020
Due Date: Feb 26, 2020
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bid number and title due date addenda bid status district contact

District LAN Switch and Security Refresh Category 2 E-Rate

Attachment 1 - Aruba Option 1

Attachment 2 - Aruba Option 2

Attachment 3 - Cisco Option 1

Attachment 4 - Cisco Option 2

February 26, 2020

2:00 pm

Addendum 1 Change In Closing Date

Addendum Table 2.2 Cisco Network Data

OPEN

guadalupe.ornelas@pfisd.net

Attachment Preview

Pflugerville ISD
1401 West Pecan
Pflugerville, TX 78660
512-594-0070
REQUEST FOR PROPOSALS
District LAN Switch & Security Refresh
Category 2 E-Rate
#20-018JO
TERMS, CONDITIONS, SPECIFICATIONS
AND BID FORMS
PROPOSALS ACCEPTED UNTIL:
ACCEPTANCE PLACE:
CONTACT:
2:00 p.m. on February 26, 2020
Pflugerville ISD
Purchasing Department
1401 West Pecan Street
Pflugerville, TX 78660
Janie Ornelas, Assistant Director of
Purchasing
512-594-0070
Guadalupe.Ornelas@pfisd.net
1
SPECIAL TERMS AND CONDITIONS
SCOPE OF WORK
1.
This proposal is intended to provide Pflugerville Independent School District (known herein as Pflugerville ISD
or the district), Pflugerville, Texas, with district requirements related to District LAN Switch & Security
Refresh, in accordance with specifications and conditions embodied within this inquiry.
2.
This RFP may be awarded to more than one firm. Quantities or dollar amounts listed are to be
considered estimated needs only.
3.
The scope of services provided by the Respondent shall be better described beginning on page five (5) of this
document.
4.
The estimated total value of this contract is unknown.
5.
Prices and/or discounts shall be negotiated to a firm amount for the duration of this contract unless
otherwise specified on the deviations page of this proposal document.
6.
The warranty, general, special terms and conditions, insurance, submittal documents and specifications as
stated herein shall apply and shall not be nullified, voided or altered in any way by the inclusion of the
Proposer's pre-printed forms with this proposal or any other document submitted during, delivery of product,
invoicing, acknowledgements letters, emails, faxes, routine communications between the contracted parties,
of subcontract employees, or third parties unless specifically acknowledged and agreed, in writing by PISD.
7.
During the term of the contract, items that may not have been included on the initial proposal may be included
by mutual agreement of the successful contractor and the District as various needs change
8.
Upon receipt of proposals, the District will review the proposals and may request additional information,
including product or service presentations, as appropriate.
9.
Any additional agreements/contracts to be signed by PFISD shall be included with the proposal.
WARRANTY/MAINTENANCE
10.
The Contractor shall honor all minimum standard warranties.
11.
Warranty information must be submitted with your proposal.
SUBMITTAL OF PROPOSALS
12.
Proposals may be submitted until 2:00 p.m. (local), February 26, 2020 to the Purchasing Department,
Pflugerville ISD, 1401 West Pecan, Pflugerville, Texas 78660, after which time the proposals will be publicly
acknowledged.
13.
This bid opportunity is prepared as a request for proposal and will not be publicly read aloud. After a contract
is awarded, tabulations may be requested.
14.
Proposals are to be sealed and clearly marked Proposal for District LAN Switch & Security Refresh
Category 2 E-Rate, RFP20-018JO”, on the outside of the envelope.
15.
Vendors shall submit one (1) original, and one (2) identical copies of their response. Vendors shall
also submit electronic copies of their response on two USB flash drives.
16.
Submittals are to be sealed and clearly labeled as “original” or “copy” and must include the bid title, bid number,
due date and time of opening. Failure to follow these instructions may result in rejection of your response.
17.
Proposing vendors may use additional pages, and submit additional information as needed.
2
QUESTIONS
18.
The deadline for submitting questions is 12:00 pm CST, February 7, 2020. Questions should be submitted
by email and addressed to the Purchasing Office to Guadalupe.Ornelas@pfisd.net. Answers to questions
shall be made public by addenda to be posted on the district’s website by the end of business on February
14, 2020.
http://cms.pfisd.net//site/Default.aspx?PageID=259
19.
Questions will not be accepted by phone. Pflugerville ISD will only respond to questions submitted as
directed above.
TIMELINE
18. All timelines and rules will be governed by PfISD local policy and by the Schools and Libraries
Division E-Rate regulations. The following timeline will be used (subject to change):
Event
RFP Available
Vendor Questions Due
Answers Posted by
Proposals Due
Proposal Award (Anticipated)
Awards Posted
Contract Begins (Anticipated)
Date
January 30, 2020
February 7, 2020 @ 12:00 pm
February 14, 2020 @ 5:00 pm
February 26, 2020 @ 2:00 pm
March 12, 2020
March 13, 2020
April 1, 2020
PRE-BID CONFERENCE & SITE VISITS
19.
There will be no pre-bid conference.
PERMITS AND LICENSES
20.
Firms should be fully licensed to complete all work required. Copies of all applicable licenses should be
provided with your response.
21.
The awarded firm is responsible for all permitting and licensing as required by the project.
22.
The awarded firm is responsible for ensuring work meets all applicable codes and regulations.
BONDING REQUIREMENTS
23.
Performance bond is required for this project.
AWARD OF CONTRACT(S)
24.
It is the intent of Pflugerville ISD to award a single contract to fulfill the requirements of this RFP.
25.
To ensure uninterrupted service, the district reserves the right to award contracts to multiple vendors if deemed
to be in the district’s best interest.
26. The initial contract term shall begin upon approval by the Pflugerville ISD Board of Trustees (if
contract value exceeds $50,000) and shall end upon project completion.
3
EVALUATION CRITERIA
27.
Evaluation shall be based upon the following criteria (100 points possible):
1) The purchase price (1-25)
2) The reputation of the vendor and of the vendors goods and services (1-10)
3) The quality of the vendor’s goods and services (1-10)
4) The extent to which the goods and services meet district’s needs (1-10)
5) The vendor’s past relationship with the district (1-10)
6) The impact on the ability of the district to comply with laws and rules related to historically underutilized
businesses (1-5)
7) The total long-term cost to the district to acquire the vendor’s goods or services (1-10)
8) Any other relevant factor specifically listed in the request for bids or proposals
a. Meets manufacturer certification requirements (1-10)
b. Compatibility with existing network equipment (1-10)
9) For a contract that is not for goods and services related to telecommunications and information services,
building construction and maintenance, or instructional materials, whether the vendor or the vendor’s
ultimate parent company or majority owner has its principal place of business in the state or employs at
least 500 person in this state (0)
PRICING
28.
If the Vendor is awarded a contract under this proposal, the prices proposed by the Vendor shall remain fixed
and firm during the term of the contract.
How long is the submitted pricing/discount guaranteed? ___________________________
RENEWAL OF CONTRACTS
29.
N/A
CONTRACTOR EXPECTATIONS
30.
Respondents must demonstrate the ability to perform the work described in the Scope of Services set forth in
this solicitation, as specified by PfISD and selected manufacturer, and have experience successfully
performing comparable work
SPECIFICATIONS AND PRICE FORM
31.
The awarded vendor is expected to provide goods and service as specified within this proposal document.
Proposing vendors may use the “Additional Vendor Recommended Parts” area within the “District Network
Equipment Workbook” provided as part of this proposal, to submit additional information as needed.
4
Specifications & Scope of Work
Solution overview
Pflugerville ISD requests proposals for network switches, network modules, and monitoring software.
The proposed equipment should be scalable solution that supports a minimum of 10G (scalable to 40G)
network connectivity. The district is also seeking the capability of securing network access using
802.1x/MAC Based authentication. PfISD will submit these proposals through the federal E-Rate
Program. All bidders must have a current Service Provider Identification Number (SPIN) to participate.
Bill of Materials
The following table lists the products, part numbers, and quantities needed for the completion of this
project, or equivalent:
Table 1.0
Aruba Network Option 1 - Bill of Materials or Equivalent
(Must be compatible with existing network equipment)
Part Number
Description
Qty
JL659A
Aruba 6300M 48SR5 CL6 PoE 4SFP56 Switch
273
JL670A
Aruba X372 54VDC 1600W Power Supply
273
JL661A
Aruba 6300M 48G CL4 PoE 4SFP56 Switch
469
JL087A
Aruba X372 54VDC 1050W Power Supply
469
JL662A
Aruba 6300M 24G CL4 PoE 4SFP56 Switch
59
JL086A
Aruba X372 54VDC 680W Power Supply
59
WS-C3560CX-12PD-S Cisco Catalyst 3560-CX 12 Port PoE, 10G Uplinks IP Base
1
CON-SW-WSC312PD SNTC-NO RMA Cisco Catalyst 3560-CX 12 Port PoE, 10G
15
R0M46A
Aruba 50G SFP56 to SFP56 0.65m DAC Cable
634
R0M47A
Aruba 50G SFP56 to SFP56 3m DAC Cable
125
JL669A
Aruba 6300M Fan Tray
10
JL670A
Aruba X372 54VDC 1600W Power Supply
10
JL087A
Aruba X372 54VDC 1050W Power Supply
10
JL086A
Aruba X372 54VDC 680W Power Supply
10
JL640AAE
Aruba Net Edit Single Node 5yr SubE-STU
820
5

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