Disinfection Containment Vaults

Agency: City of Tucson
State: Arizona
Type of Government: State & Local
Posted Date: Oct 6, 2019
Due Date: Nov 19, 2019
Solicitation No: 202262
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Number title prebid date open date
202262 Disinfection Containment Vaults 10/2/2019 11/19/2019
posted: 9/23/2019
Contract Officer: Tracy Gordon
amendment: 10/4/2019
attachment: _202262_202262_Attachment A_NaOCl Disinfection Containment Vault.pdf
attachment: _202262_202262_Attachment B.pdf
attachment: _202262_202262_Attachment C.pdf

Attachment Preview

CITY OF TUCSON
INVITATION FOR BID
INVITATION FOR BID NUMBER:
BID DUE DATE:
BID SUBMITTAL LOCATION:
202262
OCTOBER 15, 2019, AT 4:00 P.M. LOCAL AZ TIME
Department of Procurement
255 W. Alameda, 6th Floor Lobby, Tucson, AZ 85701
MATERIAL OR SERVICE:
DISINFECTION CONTAINMENT VAULTS
PRE-BID CONFERENCE DATE:
TIME:
LOCATION:
OCTOBER 2, 2019
9:00 A.M. LOCAL AZ TIME
SENIOR CONTRACT OFFICER:
TELEPHONE NUMBER:
TRACY GORDON
(520) 837-4114
Tracy.Gordon@tucsonaz.gov
A copy of the solicitation and any possible amendments may be downloaded from the City of Tucson Procurement
Department website at: http://www.tucsonprocurement.com/ by selecting the Bid Opportunities link and the
associated solicitation number. The City does not mail out Notices of available solicitations via the U.S. Postal
Service. Email notifications are sent to those interested offerors who are registered with us and who have selected
email as their preferred delivery method. To register, please visit www.tucsonprocurement.com, click on Vendors,
then click on Vendor Registration. To update an existing record, click on Vendors, click on What's New?, and read
the section titled "Notice of Solicitations." You may also call (520) 791-4217 if you have questions.
Competitive sealed bids for the specified material or service shall be received by the Department of Procurement,
255 W. Alameda, 6th Floor, Tucson, Arizona 85701, until the date and time cited. Bids received by the correct time
and date shall be publicly recorded. Bids must be in the actual possession of the Department of Procurement at the
location indicated, on or prior to the exact date and time indicated above. Late bids shall not be considered. The
prevailing clock shall be the City Department of Procurement clock.
Bids must be submitted in a sealed envelope. The Invitation for Bid number and the bidder's name and address
should be clearly indicated on the outside of the envelope. All bids must be completed in ink or typewritten.
Questions must be addressed to the Contract Officer listed above.
A preliminary bid tabulation will be posted on the Department of Procurement’s website at
http://www.tucsonprocurement.com/ within 2 business days, after bid opening. A final bid tabulation will be posted
on the website after contract award and will remain on the website for 60 days after the posting date. Bidders without
Internet access may request a copy of the bid tabulation by contacting the Department of Procurement at (520) 791-
4217.
****ALERT****
Please note that, effective September 5, 2017, visitors to City Hall are now required to show picture identification
when going through the security checkpoint in the main lobby. Visitors should plan accordingly.
TG
ISSUE DATE: SEPTEMBER 23, 2019
THIS BID IS OFFERED BY:
CITY OF TUCSON DEPARTMENT OF PROCUREMENT
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701
INVITATION FOR BID NO. 202262
PAGE 2 OF 23
SENIOR CONTRACT OFFICER: TRACY GORDON
PH: (520) 837-4114 / FAX: (520) 791-4735
INSTRUCTIONS TO BIDDERS
1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION:
For purposes of this solicitation and subsequent contract, the following definitions shall apply:
Bidder: The individual, partnership, or corporation who submits a bid in response to a solicitation.
City: The City of Tucson, Arizona.
Contract: The legal agreement executed between the City and the Contractor/Consultant. The Contract shall
include this IFB document incorporated herein by reference, all terms, conditions, specifications, scope of work,
Amendments and the Contractor’s bid as accepted by the City.
Contractor/Consultant: The individual, partnership, or corporation who, as a result of the competitive
solicitation process, is awarded a contract by the City.
Contract Representative: The City employee or employees who have specifically been designated to act as a
contact person or persons to the Contractor, and is responsible for monitoring and overseeing the Contractor's
performance under this Contract.
Director of Procurement: The contracting authority for the City authorized to sign contracts and amendments
thereto on behalf of the City.
May: Indicates something that is not mandatory but permissible.
Shall, Will, Must: Indicates a mandatory requirement. Failure to meet these mandatory requirements, if they
constitute a substantive requirement, may, at the City’s sole discretion, result in the rejection of the bid as non-
responsive.
Should: Indicates something that is recommended but not mandatory. If the Bidder fails to provide
recommended information, the City may, at its sole option, ask the Bidder to provide the information or evaluate
the bid without the information.
2. PRE-BID CONFERENCE: If scheduled, the date and time of a Pre-Bid conference is indicated on the cover
page of this document. Attendance at this conference is not mandatory. Written minutes and/or notes will not
be available, therefore attendance is encouraged. If a Bidder is unable to attend the Pre-Bid Conference
questions may be submitted in writing. Bidders are encouraged to submit written questions via electronic mail
at least nine days prior to the Invitation for Bid due date to the Contract Officer listed above. The purpose of this
conference will be to clarify the contents of this Invitation for Bid in order to prevent any misunderstanding of
the City's position. Any doubt as to the requirements of this Invitation for Bid or any apparent omission or
discrepancy should be presented to the City at this conference. The City will then determine the appropriate
action necessary, if any, and may issue a written amendment to the Invitation for Bid. Oral statements or
instructions will not constitute an amendment to this Invitation for Bid.
3. INQUIRIES: Any question related to an Invitation for Bid shall be directed to the Contract Officer whose name
appears above. A bidder shall not contact or ask questions of the department for whom the requirement is
being procured. The Contract Officer may require any and all questions to be submitted in writing. Bidders are
encouraged to submit written questions via electronic mail at least nine days prior to the bid due date. Any
correspondence related to a solicitation should refer to the appropriate Invitation for Bid number, page, and
paragraph number. An envelope containing questions should be identified as such otherwise it may not be
opened until after the official bid due date and time. Oral interpretations or clarifications will be without legal
effect. Only questions answered by a formal written Amendment to the Invitation for Bid will be binding.
4. AMENDMENT OF INVITATION FOR BID: The bidder shall acknowledge receipt of an Invitation for Bid
Amendment by signing and returning the document by the specified due date and time.
5. FAMILIARIZATION OF SCOPE OF WORK: Before submitting a bid, each bidder shall familiarize itself with the
requirements, laws, regulations and other factors affecting contract performance. The Bidder shall be
responsible for fully understanding the requirements of the subsequent Contract and otherwise satisfy itself as
to the expense and difficulties accompanying the fulfillment of contract requirements. The submission of a bid
Revised 1/2018
CITY OF TUCSON DEPARTMENT OF PROCUREMENT
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701
INVITATION FOR BID NO. 202262
PAGE 3 OF 23
SENIOR CONTRACT OFFICER: TRACY GORDON
PH: (520) 837-4114 / FAX: (520) 791-4735
will constitute a representation of compliance by the Bidder. There will be no subsequent financial adjustment,
other than that provided by the subsequent Contract, for lack of such familiarization.
6. PREPARATION OF BID:
A. All bids shall be on the forms provided in this Invitation for Bid package. It is permissible to copy these
forms as required. Facsimile or electronic mail bids shall not be considered.
B. The Offer and Acceptance form, the Price Page and any solicitation amendments must be signed and
returned with the bid.
C. The Offer and Acceptance page shall be signed by the person authorized to submit a bid. An authorized
signature on the Notice Page, Offer and Acceptance page, Bid Amendment(s), or cover letter
accompanying the bid documents shall constitute an irrevocable offer to sell the good and/or service
specified herein. Bidder shall submit any additional requested documentation, signifying intent to be
bound by the terms of the agreement.
D. The authorized person signing the bid shall initial erasures, interlineations, or other modifications in the
bid.
E. In case of error in the extension of prices in the bid, unit price shall govern. No bid shall be altered,
amended or withdrawn after the specified bid due time and date, unless in accordance with the Tucson
Procurement Code (§28-17(6)).
F. Periods of time, stated as a number of days, shall be in calendar days.
G. It is the responsibility of all bidders to examine the entire Invitation for Bid package and seek clarification
of any requirement that may not be clear and to check all responses for accuracy before submitting a
bid. Negligence in preparing a bid confers no right of withdrawal after due date and time.
H. The City shall not reimburse the cost of developing, presenting, submitting or providing any response to
this solicitation.
I. Submission of additional terms, conditions or agreements with the bid document may result in bid
rejection.
J. Bidder must list any subcontractors to be utilized in the performance of the contract specified herein.
7. PAYMENT DISCOUNTS: Payment discount periods shall be computed from the date of receipt of the
material/service or correct invoice, whichever is later, to the date City’s warrant is mailed. Unless freight and
other charges are itemized, any discount provided shall be taken on full amount of invoice. Payment discounts
of twenty-one calendar days or more shall be deducted from the bid price in determining the low bid. However,
the City shall be entitled to take advantage of any payment discount offered by vendor provided payment is
made within the discount period. The payment discount shall apply to all purchases and to all payment
methods. Unless otherwise specified on the Price Page, a two percent/twenty-one days cash discount will be
assumed as allowable and will be considered in determining bid award.
8. TAXES: The City of Tucson is exempt from federal excise tax, including the federal transportation tax. All
applicable sales tax shall be indicated as a separate item.
9. BID FORMAT: In addition to the bid submitted at the Invitation for Bid due date and time, the successful bidder
may be required to submit an electronic copy of their bid on cd, disc or zip disc in MS Office97 or .pdf format.
Any confidential information shall be submitted on a separate cd, disc or zip disc.
10. PUBLIC RECORD: All bids submitted in response to this invitation shall become the property of the City and
shall become a matter of public record available for review subsequent to the Contract award.
11. CONFIDENTIAL INFORMATION: The City of Tucson is obligated to abide by all public information laws. If a
Bidder believes that any portion of a bid, specification, protest or correspondence contains information that
should be withheld, a statement advising the Contract Officer of this fact should accompany the submission
and the information shall be so identified wherever it appears. The City shall review all requests for
confidentiality and may provide a written determination to designate specified documents confidential or the
Revised 1/2018
CITY OF TUCSON DEPARTMENT OF PROCUREMENT
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701
INVITATION FOR BID NO. 202262
PAGE 4 OF 23
SENIOR CONTRACT OFFICER: TRACY GORDON
PH: (520) 837-4114 / FAX: (520) 791-4735
request may be denied. Price is not confidential and will not be withheld. If the confidential request is denied,
such information shall be disclosed as public information, unless the bidder submits a formal written objection.
12. CERTIFICATION: By signature on the Notice Page, Offer and Acceptance page, solicitation Amendment(s) or
cover letter accompanying the bid documents, bidder certifies:
A. The submission of the offer did not involve collusion or other anti-competitive practices.
B. The Bidder shall not discriminate against any employee, or applicant for employment in violation of
Federal or State law.
C. The Bidder has not given, offered to give, nor intends to give at any time hereafter, any economic
opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a
public servant in connection with the submitted offer.
D. The Bidder hereby certifies that the individual signing the bid is an authorized agent for the bidder and
has the authority to bind the Bidder to the Contract.
13. WHERE TO SUBMIT BIDS: In order to be considered, the Bidder must complete and submit its bid to the City
of Tucson Department of Procurement at the location indicated, prior to or at the exact date and time indicated
on the Notice of Invitation for Bid page. The bid shall be submitted in a sealed envelope. The words “SEALED
BID” with the INVITATION FOR BID TITLE, INVITATION FOR BID NUMBER, BID DUE DATE AND TIME and
BIDDER’S NAME AND ADDRESS shall be written on the envelope.
14. LATE BIDS: Late bids shall be rejected.
15. OFFER AND ACCEPTANCE PERIOD: In order to allow for an adequate evaluation, the City requires a bid in
response to this solicitation to be valid and irrevocable for ninety (90) days after the bid due date and time.
16. WITHDRAWAL OF BID: At any time prior to a specified solicitation due date and time, a bidder may formally
withdraw the bid by written letter or electronic mail from the Bidder or designated representative. Telephonic or
oral withdrawals shall not be considered.
17. REQUEST FOR ADDITIONAL INFORMATION: The City reserves the right to contact bidders for the purpose
of obtaining additional information and/or clarification that will assure full understanding of, and responsiveness
to, solicitation requirements.
18. TAX OFFSET POLICY: If applicable, in evaluating bids and for purposes of determining the low bidder, the
City shall include the amount of applicable business privilege tax, except that the amount of the City of Tucson
business privilege tax shall not be included in the evaluation.
19. VENDOR APPLICATION: Prior to the award of a Contract, the successful bidder shall register with the City’s
Department of Procurement. Registration can be completed at http://www.tucsonprocurement.com/ by clicking
on Vendor Services. Please note that email notifications of newly published solicitations and amendments will
be provided to those vendors that select email as their preferred delivery method in their vendor record.
20. CITY OF TUCSON BUSINESS LICENSE: It is the responsibility of the Contractor to have a City of Tucson
Business License throughout the life of this contract or a written determination from the City's Business License
Section that a license is not required. At any time during the contract, the City may request the Contractor to
provide a valid copy of the business license or a written determination that a business license is not required.
Application for a City Business License can be completed at http://www.tucsonaz.gov/etax. For questions
contact the City's Business License Section at (520) 791-4566 or email at tax-license@tucsonaz.gov.
21. UPON NOTICE OF INTENT TO AWARD: The apparent successful bidder shall sign and file with the City,
within five (5) days after Notice of Intent to Award, all documents necessary to the successful execution of the
Contract.
Revised 1/2018
CITY OF TUCSON DEPARTMENT OF PROCUREMENT
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701
INVITATION FOR BID NO. 202262
PAGE 5 OF 23
SENIOR CONTRACT OFFICER: TRACY GORDON
PH: (520) 837-4114 / FAX: (520) 791-4735
22. AWARD OF CONTRACT:
A. Unless otherwise provided within the IFB, the City reserves the right to award by individual line item, by
group of line items, or as a total, whichever is deemed most advantageous to the City.
B. Notwithstanding any other provision of the Invitation for Bid, the City reserves the right to:
(1) waive any immaterial defect or informality; or
(2) reject any or all bids, or portions thereof; or
(3) reissue an Invitation for Bid.
C. A response to the Invitation for Bid is an offer to contract with the City based upon the terms, conditions,
and Specifications contained in the City’s Invitation for Bid. Bids do not become Contracts unless and
until they are executed by the City’s Director of Procurement and City Attorney. A Contract has its
inception in the award, eliminating a formal signing of a separate Contract. All of the terms and conditions
of the Contract are contained in the Invitation for Bid, unless any of the terms and conditions are modified
by an IFB Amendment, a Contract Amendment, or by mutually agreed terms and conditions in the
Contract documents.
23. BID RESULTS: Bid results are not provided in response to telephone, facsimile or electronic mail inquiries. A
PRELIMINARY bid tabulation will be posted on the Department of Procurement’s Internet site,
http://www.tucsonprocurement.com/ within 2 business days of the advertised bid opening. The information on
the PRELIMINARY tabulation will be posted as it was read and prepared during the bid opening. The City
makes no guarantee as to the accuracy of any information on the PRELIMINARY tabulation. A FINAL bid
tabulation will be posted on the website after Contract award and will remain on the website for 60 days after
the posting date.
24. PROTESTS: A protest shall be in writing and shall be filed with the Director of Procurement. A protest of an
Invitation for Bid shall be received at the Department of Procurement not less than five (5) working days before
the Invitation for Bid due date. A protest of a proposed award or of an award shall be filed within ten (10) days
after issuance of notification of award or issuance of a notice of intent to award, as applicable. A protest shall
include:
A. The name, address, and telephone number of the protestant;
B. The signature of the protestant or its representative;
C. Identification of the Invitation for Bid or contract number;
D. A detailed statement of the legal and factual grounds of protest including copies of relevant documents;
and
E. The form of relief requested.
Revised 1/2018

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