Disaster Restoration and Recovery Services

Agency: City of Weston
State: Florida
Type of Government: State & Local
NAICS Category:
  • 236118 - Residential Remodelers
  • 541519 - Other Computer Related Services
Posted Date: Jan 18, 2022
Due Date: Jan 27, 2022
Solicitation No: 2022-03
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Type of Notice Bid No Description
Notice to Proposers
2022-03
Disaster Restoration and Recovery Services

Attachment Preview

NOTICE TO PROPOSERS
NOTICE IS HEREBY GIVEN that the City of Weston, Florida, Indian Trace Development District and
Bonaventure Development District (collectively the “CITY”) will be accepting sealed proposals for:
DISASTER RESTORATION AND RECOVERY SERVICES
REQUEST FOR PROPOSALS (“RFP”) NO. 2022-03
The CITY is requesting proposals from qualified firms to provide emergency services for restoration and
recovery to city buildings, facilities and properties in the event of unexpected loss or damage to those
CITY-owned properties in the City of Weston.
Other services may include, but not be limited to, facilitating communication with the Federal
Emergency Management Agency (FEMA), the State of Florida and other state and federal agencies,
coordination with state insurance representatives, grant funding, and reimbursement services. Upon the
City Commission's ratification of the Selection Committee's rankings, the CITY will enter into an
agreement, in the form attached to this RFP (the “Agreement”) with a prime CONTRACTOR and may
enter into the same agreement with backup CONTRACTOR. By submitting a proposal, a proposer
agrees to be the prime contractor if awarded the prime CONTRACTOR if selected as a backup
contractor, a proposer agrees to enter into a backup contract.
All Proposers are advised that the CITY has NOT authorized the use of CITY’s seal by individuals or
entities responding to the CITY’s RFP, and that any such use by unauthorized persons or entities
constitutes a second-degree misdemeanor pursuant to Section 165.043, Florida Statutes.
PROPOSER QUALIFICATIONS
Proposers shall have a minimum of five (5) years of experience from the date that the RFP is issued
providing Disaster Restoration and Recovery Services to other entities of similar complexity and size, or
larger, than that of the CITY. Proposers must have experience in providing government agencies with
disaster restoration and recovery services and ensuring compliance with FEMA requirements.
Proposers must have a minimum of five (5) years of experience from the date that the RFP is issued in
providing restoration and recovery services for buildings, facilities (exterior and interior) and their
contents, of similar size and scope as the CITY’s buildings and facilities, damaged due to natural and
man-made disasters including but not limited to flooding, hurricanes, mechanical-electrical-plumbing
(MEP) failures as well as other hazards.
Proposers must have qualified State of Florida licensed Mold Assessor and Mold Remediator personnel.
MANDATORY PRE-PROPOSAL CONFERENCE
A virtual pre-proposal conference shall be held on January 27, 2022 at 3:00 p.m. local time. All
Proposers planning to submit a proposal are required to attend this conference. Failure of a Proposer to
be present for the entire mandatory pre-proposal conference, beginning at the time stated above and
concluding at the dismissal of the mandatory pre-proposal conference by the CITY, shall render a
Proposer to be deemed non-responsive and the proposal shall not be considered for award. Decisions
of the CITY shall be final.
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Event:
Event
address for
attendees:
Date and
time:
Event
number:
Event
password:
Audio
conference:
Pre-Proposal: RFP No. 2022-03 Disaster Restoration and Recovery Services
https://westonfl.webex.com/westonfl/onstage/g.php?MTID=e0269bd0e285d4094441495f645ae1d10
Thursday, January 27, 2022 3:00 pm
Eastern Standard Time (New York, GMT-05:00)
2304 644 7681
weston
Join by phone 415-655-0001 US Toll
Access code: 2304 644 7681
PROPOSAL SUBMITTAL DEADLINE
Submittals shall be received by the Procurement Manager until 2:00 p.m., local time, on February 17,
2022 (the “Proposal Submittal Deadline”) at City of Weston, City Hall, located at 17200 Royal Palm
Boulevard, Weston, Florida. The official clock at the City Hall reception desk shall govern. Submittals
received after this time shall be returned unopened. The sealed submittals will be publicly opened and
at the City of Weston, City Hall after the Proposal Submittal Deadline. Award of a proposal will be
made at a City Commission meeting. The public opening of submittals may be viewed by the public via
the Live Event link to Cisco Webex follows:
Event:
Event
address for
attendees:
Date and
time:
Event
number:
Event
password:
Audio
conference:
Opening: RFP No. 2022-03 Disaster Restoration and Recovery Services
https://westonfl.webex.com/westonfl/onstage/g.php?MTID=ede7b443d7249d401949f463e6a28c
933
Thursday, February 17, 2022 2:00 pm
Eastern Standard Time (New York, GMT-05:00)
2315 909 1301
weston
Join by phone 415-655-0001 US Toll
Access code: 2315 909 1301
AVAILABILITY OF RFP DOCUMENTS
Interested parties may purchase a copy of RFP No. 2022-03 for Disaster Restoration and Recovery
Services at the Weston City Hall, 17200 Royal Palm Boulevard, Weston, Florida 33326, 8:00 a.m. –
5:30 p.m., Monday through Thursday and 8:00 a.m. – 3:00 p.m. on Friday, with prior notice to the
Procurement Manager and upon payment of a $25.00 non-refundable fee for each RFP document.
Payment shall be made by check, Visa, Master Card or American Express. No cash payments will be
accepted. Proposal documents are available for electronic download from Demand Star at
https://www.demandstar.com. This RFP may also be examined, with prior notice, at Weston City Hall,
at the referenced address. (8:00 a.m.-5:30 p.m. Monday through Thursday and 8:00 a.m. – 3:00 p.m.
on Friday.)
PROPOSAL SECURITY
Proposal security in the form of a proposal bond acceptable to the CITY or a cashier’s check made
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payable to the “City of Weston” in the amount of $5,000.00 will be required to be submitted with the
proposal.
QUESTIONS
Any questions concerning this Notice to Proposers shall be submitted in writing to the Procurement
Manager, Martha Perez-Garviso at mperezgarviso@westonfl.org, with “RFP No. 2022-03 for Disaster
Restoration and Recovery Services” in the subject line or via fax at: 954-385-2010 by 4:00 p.m., local
time at least five business days prior to bid opening.
CONE OF SILENCE
A cone of silence is imposed upon publication of this Notice to Proposers. The cone of silence prohibits
communications with the following individuals pertaining to this RFP:
Margaret Brown, Mayor
Mary Molina-Macfie, Commissioner
Byron L. Jaffe, Commissioner
Chris Eddy, Commissioner; and
Henry Mead, Commissioner
Kara Petty, Director of Parks & Recreation, Selection Committee Member;
Ryan Fernandes, Director of Technology Services, Selection Committee Member;
Bryan Cahen, Director of Budget, Selection Committee Member;
Thaddeus Bielecki, Director of Landscaping, Alternate Selection Committee Member
Cindy Tao, Accounting Manager, Financial Reviewer; and
Any member of the Protest Committee, if and when established.
The details of the CITY’s Cone of Silence are set forth in Section 32.10 of the City Code.
The Selection Committee shall convene at a publicly noticed meeting and review submissions, rank and
evaluate the proposals and provide a recommendation to the City Manager.
RIGHTS RESERVED
The City Commission reserves the right to reject any and all proposals, to waive any informality in a
proposal and to make awards in the best interests of the CITY.
Martha Perez-Garviso
Procurement Manager
City of Weston
Published: January 14, 2022
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