Director of Music and Liturgy

Agency: Department of the Army
State: Virginia
Type of Government: Federal
FSC Category:
  • R - Professional, Administrative and Management Support Services
NAICS Category:
  • 813110 - Religious Organizations
Set Aside: Total Small Business
Posted Date: Sep 19, 2017
Due Date: Sep 29, 2017
Solicitation No: W91QV1-17-R-4856
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Solicitation Number :
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Sep 15, 2017 2:52 pm

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6 by Mission and Installation Contracting Command, Fort Belvoir (MICC-FB) in support of the Chaplain's Office in Fort Myer, VA for the following: Director of Music and Liturgy. This combined synopsis/solicitation constitutes the only solicitation that will be issued. The combined synopsis/solicitation number for this RFP is W91QV1-17-R-4856. This requirement is for a Base Year and two (2) 12 month option years. This combined synopsis/solicitation incorporates provisions and clauses. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation System can be accessed via the Internet at (FAR) and (DFARS). The North American Industrial Classification System Code is 813110 with the small business size standard of $7.5 million. This acquisition is set-aside 100% for small businesses.

In order to be considered for an award, an offeror must have completed electronic annual representations and certifications at System for Award Management (SAM) accessed via in accordance with FAR 4.1201(a). The offeror should also provide its Commercial and Government Entity (CAGE) code, Contractor Establishment code (DUNS number) and Tax Identification Number. Contractors must be registered in the SAM to submit proposal and be eligible for award (NO EXCEPTIONS). For information on registering with SAM, visit Any questions concerning this solicitation shall be submitted to the contracting office via email to Victoria Harper @ Emailed or hand delivered proposals must be received on or before September 29, 2017 by 10:00 a.m. Eastern Standard Time.

The Government will award a single Firm-Fixed Price contract resulting from this solicitation to the responsible/responsive vendor whose proposal conforms to the solicitation and the Performance Work Statement.

Proposal Schedule
BASE YEAR Estimated Period of Performance: 30 September 2017 - 29 September 2018
0001. Catholic Director of Music and Liturgy-Base Year, QTY 1, Unit of Issue - JOB, Unit Price and Total Price
0002. CMR-Base Year, Unit of Issue-JOB, Unit Price and Total Price

OPTION YEAR ONE (1) Estimated Period of Performance: 30 September 2018 - 29 September 2019
1001. Catholic Director of Music and Liturgy-OY1-QTY 1, Unit of Issue - JOB, Unit Price and Total Price
1002. CMR-OY1, Unit of Issue-JOB, Unit Price and Total Price

OPTION YEAR TWO (2) Estimated Period of Performance: 30 September 2019 - 29 September 2020
2001. Catholic Director of Music and Liturgy-OY2, Unit of Issue-QTY 1, Unit of Issue - JOB, Unit Price and Total Price
2002. CMR-OY2, Unit of Issue-JOB, Unit Price and Total Price

Performance Work Statement for Catholic Director of Music Liturgy

General Information

This is a non-personnel services contract to perform as a Director of Music and Liturgy to support the Catholic Community at Joint Base Myer-Henderson Hall on a weekly basis, consisting of approximately 10-12 hours per week.) The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Organist is not a member of the Chapel or Installation Chaplain's Office Staff.

1.1. SCOPE OF WORK. The contractor shall facilitate the communal, public worship life ensuring full and active participation of the assembly by planning, administering, and evaluating quality liturgical experiences in cooperation with musical and liturgical ministries, in collaboration with Catholic Chaplain, Chaplain Staff, Chaplain Assistants and Civilian workforce. Will primarily play a Console-type organ and may occasionally play a 47-rank, three-manual Pipe Organ and a IIO-rank, three manual MDS85 Allen Digital Computer Organ, pianos, Korg M-I Synthesizer, Hammond B-3 Organ and other related keyboard electronic instruments as required, for religious services.

1.2. QUALIFICATIONS. The contractor shall possess the following minimum qualifications:

(1) Experience as a music director and/ or liturgist in previous parishes, with extensive (5+ years) experience on organ and piano, working with and directing small musical ensembles and choirs.
(2) Master's Degree in Sacred Music and/ or organ required.
(3) Must have professional and spiritual understanding of Catholic Liturgy, Worship, and Liturgical Year.
(4) Basic computer skills using email and word processing.
(5) Must be willing to sign a non-disclosure agreement (NDA).

a. Competency of Contractor Personnel. All services under this contract are to be performed by an adult. Applicants must be willing to undergo a background check. The Contractor shall be fully qualified to perform the required services without any supervision or direction by government personnel.

b. Contractor Points of Contact. The Contractor shall provide the Contracting Officer with the names of a primary and alternate point of contact with email and telephone numbers, in case of emergency.

1.3. PERIOD OF PERFORMANCE: The period of performance shall consist of a base period (12 months) and two one-year option periods.

1.4. QUALITY CONTROL. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which he/she assures himself/herself that his/her work complies with the requirement of the contract.

1.5. QUALITY ASSURANCE. The government will evaluate the contractor's performance under this contract in accordance with their Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.1. SECURITY REQUIREMENTS. The contractor shall pass a security background investigation in accordance with Public Law101-647, Section 231 (Crime Control Act of 1990 and DODI 1402.5, Criminal History Background Checks on Individuals in Child Care Services Positions) and/or provide documentation of current background investigation. The contractor shall provide written documentation to support all the required qualifications stated above prior to award. The contractor shall assume all costs involved in this screening.

1.7. HOURS OF OPERATION. The contractor shall provide required products/services on an as needed basis during the current period of performance, to include Weekly 104 Catholic Services (Saturday at 1700 and Sunday at 0900), 52 weekly rehearsals, and 14 Holy Days of Obligation throughout the year, as mentioned above.

1.8. CONSERVATION OF UTILITIES. The contractor shall observe and follow all pertinent US Army and Department of Defense (DOD) directives regarding the conservation of utilities and energy.

1.9. CONDUCT. The contractor shall not, through his/her conduct or behavior, engage in activities, which negatively reflect on the office for which the Contractor will perform services for the community. Contractor shall maintain a neat, well-groomed, professional appearance at all times. Contractor shall conduct all business and discussion in a professional manner, maintain decorum and language conducive to the conduction of business in a government setting.

2. DESIGNATION OF CONTRACTING OFFICERS REPRESENTATIVE (COR). Chaplain or the JBM-HH Deputy Garrison Chaplain/Chaplaincy Resource Manager is designated as the POC for this requirement. The COR is not authorized to change any provision of the specifications/contract. Any changes to the terms and conditions of the contract shall be made via contract modification issued by the contracting office and signed by a Contracting Officer. The presence or absence of a COR does not relieve the Contractor from any requirements of the contract.

a. Office and equipment. The Government shall furnish chapel space and musical equipment at Joint Base Myer-Henderson Hall Chapels for worship services and rehearsals.
b. Utilities. The Government shall provide all utilities, such as electrical and water, to perform the services required by the contract, at the site of delivery of the services on Federal property. The Government will not make any modifications to utility outlets to accommodate Contractor's equipment.
c. The Government shall not furnish the Contractor with government living quarters, or office space.

4. CONTRACTOR FURNISHED PROPERTY. The Contractor shall furnish all services and equipment required to perform work under this contract that are not listed under Part 3 of this PWS.

a. The Contractor is solely responsible for all tax liabilities. No provision are implied or provided in this contract for any benefits such as medical care, retirement, or worker's compensation. This is a Non- Personal service contract.
b. The Contractor shall regard personal information on all applicants, volunteers, and participants as confidential. As required by public laws and military regulations, the Contractor shall divulge information of illegal activities to the proper authorities.
c. The Contractor shall present a neat, well-groomed appearance appropriate for chapel worship services during all times while he/she is performing services under this contract.
d. The contractor will direct the following musicians:
(1) Saturday, 1700 Mass Cantor
(2) Sunday, 0900 Mass Cantors and Choir
e. Essential responsibilities will include:
(1) Provides service by playing for Saturday, 1700 Mass and Sunday 0900 Mass.
(2) Develops and directs annual liturgical calendar, plans liturgical seasons and coordinates sacramental celebration in consultation with Catholic Chaplain, Catholic Coordinator and Religious Education Coordinator.
(3) Coordinates and coaches all persons involved with music ministry.
(4) In consultation with Catholic Chaplain, Catholic Coordinator, Pastoral Council and Finance Committee, prepares and manages expenditures that have been approved for liturgy and music.
(5) With input of Catholic Community leadership, provides periodic evaluations of the quality of the worship celebrations.
(6) Coordinates the scheduling of all music ministers
(7) Supports directives from Catholic Chaplain and Archdiocese for the Military Services, USA.

f. Special Liturgical responsibilities will include:
Provides music for para-liturgical services such as Catholic Community Penance Services or Religious Education programs (First Communion, Confirmation) that provide music for Catholic Community Gatherings.
Prepares and executes all special liturgies for Holy Week (Holy Thursday, Good Friday, and Easter Vigil), to include booklet.
Prepares and executes all services for Holy Days of Obligation and Special Services (to include Mary Mother of God, Ash Wednesday, Feast of the Assumption, All Saints' Day, All Souls' Day, Feast of the Immaculate Conception, Christmas Eve, Christmas Day, and Mary Mother of God Vigil).
(1) Develops assembly repertoire for congregation, choir, cantor and instrumental ensembles.
(2) Prepares liturgy sheet each week for both 1700 and 0900 Mass.
(3) Invites, motivates and trains music ministers.
(4) With Catholic Chaplain, educates Catholic Community members and serves as resource in matters of understanding, sensitivity and planning.
(5) Keeps abreast of developments in liturgical practice and Archdiocese for the Military Services, USA policies and guidelines in conjunction with Army Chaplaincy policy.
(6) Maintains a liturgical library with current resource material.
(7) Provides guidance in matters of liturgy and music.
(8) Provides continuing education of the liturgical year upon request.
(9) Participates in Chapel Staff Meetings monthly (Wednesdays at 9:30 AM). Schedule to be determined.

6. ADMINISTRATION. Administration for the purpose of this contract is the completion of reports, government forms, and other input that may be required for each contract product service.
a) Document of Work/Reports. The Contractor shall maintain a log of the work performed under this contract, and shall provide a copy of the log to the COR on a monthly basis.
b) The Contractor shall document worked performances on the Invoice or Request for Payment.
c) The Contractor shall submit a monthly report of cantors and choir members that have attended rehearsals and services.
d) Request for Supplies/Equipment. The Government shall provide the Contractor with the use of all government equipment in order to prepare for all services to include Sunday Mass and Holy Days. In accordance with the Consolidated Chaplain's Fund SOP and the Resource Manager's instructions (for appropriated fund supplies). The Chaplain Resource Manager shall provide applicable forms, SOPs and instructions to the Contractor.
e) Privacy Act. The Contractor shall be familiar with and ensure compliance with provisions of the Privacy Act, Freedom of Information Act, and limitations on government collection of personal and statistical data on nonaffiliated personnel. (Applicable government regulations concerning these acts shall be made available to the Contractor for review by the Joint Base Chaplain).

7. INVOICES. Contractor shall provide individual invoices each service provided to the POC. Contractor shall provide a monthly invoice to the COR. It shall contain weekly hours and services performed and location of the individual Chapels at JBM-HH, submitted through Wide Area Workflow.

a) The contractor is solely responsible for ensuring his/her invoice is submitted through WAWF.
b) The COR is responsible for accepting and approving the contractors invoice in WAWF.

9. CONTRACTOR MANPOWER REPORTING: "The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address:

The required information includes: (1) Contracting Office, Contracting Officer; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Actual direct labor hours (including sub-contractors); (6) Actual direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by the contractor (and separate predominant FSC for each sub-contractor if different); (9) Actual data collection cost; (10) Organization title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where the contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As a part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period with be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database service or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data

The following FAR Clauses/Provisions apply:
52.212-1 Instructions to Offerors - Commercial Items
52.212-2 Evaluation -- Commercial Items.
Addendum to 52.212-1 Instructions to Offerors - Commercial Items - Note: Offerors responding to this Combined Synopsis Solicitation are required to provide the qualifications 1-5 listed in paragraph 1.2. To be considered for this award provide your proposal in accordance with this combined synopsis/solicitation to include a completed price Proposal Schedule.

Proposal Submittal and Inquiries.
Proposals shall be submitted prior to the closing date and time, as identified within the combined synopsis, to the following address or email to Victoria Harper

RE: W91QV1-17-R-4856

Offeror is required to:
Submit one (1) electronic copy of their proposal.
The point of contact responsible for supplying additional information and answering all inquiries is the Contract Specialist. Address all questions or concerns the offeror may have to the Contract Specialist.
All questions regarding this solicitation shall be submitted in writing via email to

DUE DATE FOR ALL QUESTIONS: 10:00 AM EST 29 September 2017.
B. General Instructions
1. The Proposal. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.
2. It is the Government's intention to award without discussions.

Basis for Contract Award - Lowest Priced Technically Acceptable.

52.212-3 Offeror Representations and Certifications -Note: Offerors responding to this Combined Synopsis Solicitation are required to provide the information contained in this clause
52.204-7 System for Award Management
52.204-13 System for Award Management Maintenance
52.204-19 Incorporation by Reference of Representations and Certifications.
52.212-4 Contract Terms and Conditions-Commercial Items
52.217-8 Option to Extend Services - Full Text Fill In - The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before the contract ends.

ADDENDUM 52.217-8
As part of the evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding six month to the offeror's final option period price to the offeror's total price. Thus, for the purpose of evaluation only, the offeror's total price will include the price offered for: the base period, first option period, second option period, third option period, and fourth option period and addition price equal to six months of the fourth option. The Government may or may not choose to exercise the Extension of Services at the end of any performance period (base or option periods), utilizing the rates of that performance period.

52.217-9 Option to Extend the Term of the Contract - Full Text Fill In - (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months.
52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (incorporating)
52.219-14 Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637 (a)(14)). By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for-- (a) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.(b) Supplies (other than procurement from a regular dealer in such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.(c) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.(d) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.
52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).
52.219-8 Utilization of Small Business Concerns (NOV 2016) (15 U.S.C. 637(d)(2) and (3)).
52.219-13 Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644( r )).
52.233-3 Protest After Award
52.233-4 Applicable Law for Breach of Contract Claim Debarred, Suspended, or Proposed for Debarment
52.222-3 Convict Labor
52.222-19 Child Labor-Cooperation with Authorities and Remedies
52.222-21 Prohibition of Segregated Facilities
52.222-26 Equal Opportunity.
52.222-35 Equal Opportunity for Veterans
52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011) (E.O. 13513).
52.225-1 Buy American-Supplies (May 2014) (41 U.S.C. chapter 83).
52.232-33 Payment by Electronic Funds Transfer-System for Award Management (JULY 2013) (31 U.S.C. 3332).
52.237-1 Site Visit (work on Government Installation) REF
52.252-1 Solicitation Provisions Incorporated by Reference
52.252-2 Clauses Incorporated by Reference
52.203-13 Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509)
52.203-15 Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)
The following DFAR Clauses/Provisions apply:
252.203-7003 Agency Office of the Inspector General
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting
252.211-7003 Item Unique Identification and Valuation
252.223-7008 Prohibition of Hexavalent Chromium
252.232-7010 Levies on Contract Payments
252.243-7001 Pricing of Contract Modifications
252.232-7003 Electronic Submission of Payment Request and Receiving Reports
252.232-7006 Wide Area Workflow Payment Instructions

Please consult the list of document viewers if you cannot open a file.
Amendment 1
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Amendment 1
Posted Date:
September 19, 2017
Description: Amendment 1
Contracting Office Address :
9410 Jackson Loop
Fort Belvoir, Virginia 22060-5134
United States
Place of Performance :
101 Bloxon Street Bldg 205

Fort Myer, Virginia 22211
United States
Primary Point of Contact. :
Victoria Harper
Phone: 7038064841

Related Document

Sep 16, 2017[Combined Synopsis/Solicitation] Director of Music and Liturgy
Oct 3, 2017[Award] Director of Music and Liturgy

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