Digital Student Safety

Agency: Greenville County School District
State: Michigan
Type of Government: State & Local
Posted Date: Jun 13, 2024
Due Date: Jul 9, 2024
Solicitation No: 324-141 (r2)
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Solicitation # Description Addendum Closing Date Closing Time
324-141 (r2).pdf Digital Student Safety 7/9/2024 10:00 A.M. EDT

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Greenville County Schools
Procurement Department
2 Space Dr., Taylors, SC 29687-6072
Request for Proposals (RFP)
Description:
Digital Student Safety
Solicitation No:
324-141-7-9
Issue Date:
June 13, 2024
Proposal Due by:
July 9, 2024 at 10:00 A.M. EDT
***Solicitation Number and Opening Date must be shown on sealed envelope***
The award, this solicitation, any amendments, and any related notices will be posted on our
website - https://www.greenville.k12.sc.us/Departments/main.asp?titleid=solicitations
Must Be Signed to be Valid
Authorized Signature
Printed Name/Title
Date
Company Name
State Vendor No. (If Known)
Mailing Address
Social Security or Federal Tax No.
City
State
Zip
Phone Number
Fax Number
Email Address
Buyer Signature and Date (District Use Only)
Purchase Order Number (District Use Only)
Are you a Minority Owned Vendor? Yes or No
SC Certified Minority? Yes or No
ACKNOWLEDGEMENT OF ADDENDUMS: Acknowledge receipt of amendments by
initialing below (if applicable).
Addendum Addendum Addendum Addendum Addendum Addendum Addendum
No.
No.
No.
No.
No.
No.
No.
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Initial
Initial
Initial
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Initial
Initial
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SOLICITATION TABLE OF CONTENTS
SECTION I SCOPE OF SOLICITATION
SECTION II - A. GENERAL INSTRUCTIONS TO OFFERORS
B. SPECIAL INSTRUCTIONS TO OFFERORS
SECTION III - SCOPE OF WORK/SPECIFICATIONS
SECTION IV - INFORMATION FOR OFFERORS TO SUBMIT
SECTION V - AW ARD CRITERIA
SECTION VI - TERMS AND CONDITIONS
SECTION VII - BIDDING SCHEDULE
I. SCOPE OF SOLICITATION
The School District of Greenville County (District) invites interested firms to submit a SEALED PROPOSAL to provide Digital
Student Safety in accordance with the Specifications and Terms and Conditions of this solicitation. The purpose of this
solicitation is to have one or more established providers for the District that can provide an online, early warning system for
detecting and alerting threats made by students, including threats to self and others. For further details, the Scope of
Work/Specifications section should be consulted and is included in this solicitation in a later section.
The Request for Proposal solicitation method shall be used to select a firm, or firms, that meets the requirements of the
solicitation.
This solicitation does not commit the District to award a contract, to pay any costs incurred in the preparation of the response to
this solicitation or to procure any goods or services.
PERIOD OF PERFORMANCE
An award resulting from this solicitation will begin after issuance of a purchase order and will be for one (1) year from the date
of award with the option to extend for one (1) year annually, with a potential of five (5) years in total, if agreed to by GCS and
the successful proposers. The award and period of performance is valid annually and shall not exceed five (5) years in total. The
contract may be awarded annually if agreed to by both parties.
Solicitation Schedule
Issue Date
Inquiry Deadline
Proposals Due/Public Opening
June 13, 2024
June 25, 2024 at 10:00 A.M. EDT
July 9, 2024 at 10:00 A.M. EDT
INQUIRIES
Questions or comments regarding this solicitation document or the process shall be forwarded, in writing, to Ms. Tonya A.
Stroud, Senior Buyer, and Mr. Matt Pettit, Director of Procurement, 2 Space Drive, Taylors, South Carolina 29687. Email
addresses are: tstroud@greenville.k12.sc.us and mjpettit@greenville.k12.sc.us. Inquiries and comments shall be delivered to the
Procurement Department no later than June 25, 2024 at 10:00 A.M. EDT. Verbal questions/comments shall not be addressed at
any time.
After the Inquiry Deadline, the District will issue an addendum to address any questions or changes. Any addenda will be posted
on the Procurement Department website. Questions and comments received after the Inquiry Deadline will not be addressed.
NOTE: No other District personnel or representative of the District shall be contacted regarding this solicitation or the evaluation
process. Vendors that attempt to contact other District personnel or representatives or obtain information in any way other than
the authorized method, which is in writing to the Procurement Officer, may have that firm’s bid rejected.
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II. INSTRUCTIONS TO OFFERORS
A. GENERAL INSTRUCTIONS TO OFFERORS
DEFINITIONS - Except as otherwise provided herein, the following definitions are applicable to all parts of the solicitation:
AMENDMENT means a document issued to supplement the original solicitation document.
BOARD means the Greenville County School Board of Trustees
BUYER means the Procurement Officer or Procurement Department representative.
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of
performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to
the contract.
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor to
make changes which the changes clause of the contract authorizes the Procurement Officer to order without the consent
of the contractor.
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.
Offerors are cautioned that Amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used
interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term
Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PROCUREMENT OFFICER means the person, or his successor, identified as such on the Cover Page.
RESPONSIBLE Bidder means a person who has the capability in all respects to perform fully the contract
requirements, and the integrity and reliability, which will assure good faith performance, which may be substantiated
by past performance RESPONSIVE Bidder means a person who has submitted a bid or offer, which conforms in all
material aspects to the invitation for bids or request for proposals.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
SUBCONTRACTOR means any person having a contract to perform work or render service to Contractor as a part of
the Contractor's agreement arising from this solicitation.
WORK means all labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the
Contractor's obligations under the Contract
YOU and YOUR means Offeror.
AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to opening. All actual and
prospective Offerors (b) shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the
amendment, (2) by letter, or (3) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this
solicitation is amended, then all terms and conditions which are not modified remain unchanged.
AWARD NOTIFICATION: Notice regarding the District's intent to award a contract will be posted on the District Procurement
Website https://www.greenville.k12.sc.us/Departments/main.asp?titleid=solicitations. If the contract resulting from this
Solicitation has a total or potential value in excess of fifty thousand dollars, such notice will be sent to all Offerors responding to
the Solicitation and any award will be effective the day such notice is given. Should the contract resulting from this Solicitation
have a total or potential value of one hundred thousand dollars or more, such notice will be sent to all Offerors responding to the
Solicitation and any award will not be effective until the sixteenth day after such notice is given, once the protest period has
ended.
BID/ PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter into a
contract with Greenville County Schools. Without further action by either party, a binding contract shall result upon final award.
Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover Page.
An Offer may be submitted by only one legal entity; "joint bids" are not allowed.
BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover Page, You
must notify the Procurement Officer in writing.
BID IN ENGLISH & DOLLARS: Offers submitted in response to this solicitation shall be in the English language and in US
dollars, unless otherwise permitted by the Solicitation.
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS: By submitting an Offer,
Offeror certifies, to the best of its knowledge and belief, that-
(1) Offeror and/or any of its Principals-
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a) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts
by any state or federal agency;
b) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered
against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes
relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, tax evasion, or receiving stolen property; and
c) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with,
commission of any of the offenses enumerated in paragraph (a)(l)(i)(B) of this provision.
d) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default
by any public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having
primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager;
head of a subsidiary, division, or business segment, and similar positions).
a) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award,
Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
b) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written
explanation regarding its inability to make the certification. The certification will be considered in connection with a
review of the Offeror's responsibility. Failure of the Offeror to furnish additional information as requested by the
Procurement Officer may render the Offeror non-responsive.
c) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an
Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of
business dealings.
e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was
placed when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an
erroneous certification, in addition to other remedies available to the State, the Procurement Officer may terminate
the contract resulting from this solicitation for default.
CODE OF LAWS AVAILABLE: The South Carolina Code of Laws, including the Consolidated Procurement Code, is
available at http://www.scstatehouse.net/code/statmast.htm . The South Carolina Regulations are available at:
http://www.scstatehouse.net/coderegs/statmast.htm .
COMPLETION OF FORMS / CORRECTION OF ERRORS: All prices and notations should be printed in ink or
typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the bid. Do not modify the
solicitation document itself (including bid schedule).
DEADLINE FOR SUBMISSION OF OFFER: Any offer received after the Procurement Officer or his/her designee has
declared that the time set for opening has arrived, shall be rejected, unless the offer has been delivered to the designated
procurement office or the District's mail room, where confirmation can be authenticated by a third party method, prior to bid
opening
DISTRICT CLOSINGS: If an emergency or unanticipated event interrupts normal District processes so that offers cannot be
received at the Procurement Office designated for receipt of bids by the exact time specified in the solicitation, the time specified
for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on
which the District processes resume. In lieu of an automatic extension, an Amendment may be issued to reschedule bid opening.
If District offices are closed at the time a pre-bid or pre-proposal conference is scheduled, an Amendment will be issued to
reschedule the conference.
DISTRICT REGULATIONS: The bidder(s) and his representatives shall follow all applicable regulations while on District
property, including the NO SMOKING, no weapons, and drug-free policies. No work shall interfere with school activities or
environments unless an authorized employee for that location gives permission. All representatives of winning bidder must
display identification tags (picture ID) at all times while on school grounds.
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DRUG FREE WORK PLACE CERTIFICATION: By submitting an Offer, Contractor certifies that, if awarded a contract,
Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, and Chapter 107 of the South
Carolina Code of Laws, as amended. The successful Vendor shall not permit its personnel, representative or any subcontractor or
other personnel to possess upon District property or within any vehicle transporting students and staff, any alcoholic beverages,
illicit/non-prescribed drugs, tobacco products or weapons. Alcoholic beverages, illicit/non-prescribed drugs, tobacco products
and weapons are not allowed on District property at any time. Any vendor related actions involving or the possession of, any of
the aforementioned items while on District property may cause a cancellation of any award/agreement, at no cost to the District.
Criminal charges may apply. Personnel who appear to be under the influence of any substance shall not be allowed to transport or
come into contact with students or enter or remain on District property.
DUTY TO INQUIRE: Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its
Offer is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should
request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure
to do so will be at the Offeror's risk. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does
not bring to the District's attention.
ETHICS CERTIFICATE: By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not,
and will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The
following statutes require special attention: Section 8-13-700, regarding use of official position for financial gain; Section 8-13-
705, regarding gifts to influence action of public official; Section 8-13-720, regarding offering money for advice or assistance of
public official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public official; Section 8-13-
775, prohibiting public official with economic interests from acting on contracts; Section 8-13-790, regarding recovery of
kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on
contributions by contractor to candidate who participated in awarding of contract. The District may rescind any contract and
recover all amounts expended as a result of any action taken in violation of this provision. If contractor participates, directly or
indirectly, in the evaluation or award of public contracts, including without limitation, change orders or task orders regarding a
public contract, contractor shall, if required by law to file such a statement, provide the statement required by Section 8-13-1150
to the procurement officer at the same time the law requires the statement to be filed.
PROCUREMENT AUTHORITY: (a) All authority regarding the conduct of this procurement is vested solely with the
responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only government
official authorized to bind the government with regard to this procurement. (b) Purchasing Liability. The Procurement Officer is
an employee of Greenville County Schools acting on behalf of the District pursuant to their Procurement Code. Any contracts
awarded as a result of this procurement are between the Contractor and Greenville County Schools.
PROCUREMENT CODE AVAILABLE: The Greenville County Schools Procurement Code, is available at
https://www.greenville.k12.sc.us/Departments/main.asp?titleid=procure.
PROTESTS:
(a) Solicitation - Any prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the
solicitation of a contract shall protest within fifteen (15) days of the date of issuance of the applicable solicitation
document at issue.
(b) Intent to Award - Any actual bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the
intended award or award of a contract shall protest within fifteen (15) days of the date notification of award is posted in
accordance with this code. A protest shall be in writing, submitted to the Director of Procurement, and shall set forth
the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided.
PROTEST- ADDRESS: Any protest must be submitted in writing by mail or email to the Director of Procurement, Matt Pettit, 2
Space Dr., Taylors, SC 29687, or to mjpettit@greenville.k12.sc.us.
PUBLIC OPENING: Offers will be publicly opened at the date / time and at the location identified on the Cover Page, or last
Amendment, whichever is applicable.
QUESTIONS FROM OFFERORS: (a) Any prospective offerer desiring an explanation or interpretation of the solicitation,
drawings, specifications, etc., must request it in writing, either by mail or electronic communication (e-mail). Questions must be
received by the Procurement Officer no later than the date and time indicated in the Solicitation Schedule of the submission date
stated in the Scope of Solicitation. Label any communication regarding your questions with the name of the Procurement Officer,
and the solicitation's title and number. Oral explanations or instructions will not be binding. Any information given a prospective
offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation,
if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. (b) The
District seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer - as soon as
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