INVITATION TO BID (ITB) & RESPONDENT’S ACKNOWLEDGEMENT
Destin-Fort Walton Beach Convention Center
HVAC Upgrades & Restroom Renovations
ITB TDD 58-21
MANDATORY PRE-BID MEETING:
LAST DAY FOR QUESTIONS:
ITB OPENING DATE & TIME:
July 12, 2021
July 27, 2021
July 30, 2021
August 11, 2021
9:00 A.M. (CST)
3:00 P.M. (CST)
3:00 P.M. (CST)
NOTE: BIDS RECEIVED AFTER THE BID OPENING DATE & TIME WILL NOT BE CONSIDERED.
Okaloosa County, Florida solicits your company to submit a bid on the above referenced goods or services. All terms,
specifications and conditions set forth in this ITB are incorporated into your response. A bid will not be accepted unless
all conditions have been met. All bids must have an authorized signature in the space provided below. All bids must be
sealed and received by the Okaloosa County Clerk of Court by the “ITB Opening Date & Time” referenced above.
Okaloosa County is not responsible for lost or late delivery of bids by the U.S. Postal Service or other delivery services
used by the respondent. Neither faxed nor electronically submitted bids will be accepted. Bids may not be withdrawn for
a period of ninety (90) days after the bid opening unless otherwise specified
RESPONDENT ACKNOWLEDGEMENT FORM BELOW MUST BE COMPLETED, SIGNED, AND RETURNED AS
PART OF YOUR BID. BIDS WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED
AGENT OF THE RESPONDENT.
CITY, STATE, ZIP
FEDERAL EMPLOYER’S IDENTIFICATION NUMBER (FEIN):
I CERTIFY THAT THIS BID IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER
RESPONDENT SUBMITTING A BID FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL
RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE BY ALL TERMS AND CONDITIONS OF THIS BID
AND CERTIFY THAT I AM AUTHORIZED TO SIGN THIS BID FOR THE RESPONDENT.
TYPED OR PRINTED NAME
Rev: September 22, 2015
NOTICE TO BIDDERS
ITB TDD 58-21
Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed bids until
3:00 p.m. (CST) August 11, 2021 for the Destin-Fort Walton Beach Convention Center HVAC Upgrades &
Interested respondents shall provide one (1) original and two (2) copies (total of 3) of their Invitation to Bid (ITB)
response with the respondent’s areas of expertise identified. Submissions should be portrait orientation, unbound, and
8 ½” x 11” where practical.
All originals must have original signatures in blue ink. Bid documents may be downloaded at the following sites:
A mandatory Pre-Bid Conference will be held at the Convention Center at 1250 Miracle Strip Pkwy SE, Fort Walton
Beach, FL at 9:00 am CST on July 27, 2021. Meet at the South Entrance on the Hwy 98 side of the building.
At 3:00 p.m. CST, August 11, 2021, all bids will be opened and read aloud. All bids must be in sealed envelopes
reflecting on the outside thereof the Respondent’s name and “DFWBCC HVAC Upgrades & Restroom Renovations”.
The County will consider all bids properly submitted at its scheduled bid opening at Okaloosa County Purchasing at
5479A Old Bethel Rd, Crestview, FL. If delivering on the bid opening day, delivery must be in person at 5479A Old
Bethel Rd, Crestview, Florida. NOTE: Crestview, FL is not a next day guaranteed delivery location by most
delivery services. Respondents using mail or delivery services assume all risks of late delivery or non-delivery.
The County reserves the right to award the bid to the lowest responsive respondent and to waive any irregularity or
technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting Agreement that is in its
best interest and its decision shall be final. The County reserves the right to award to multiple vendors if it is in the best
interest of the County.
Any Respondent failing to mark outside of the envelope as set forth herein may not be entitled to have their bid considered.
All bids should be addressed as follows:
DFWBCC HVAC Upgrades & Restroom Renovations ITB TDD 58-21
Okaloosa County Purchasing Department
5479A Old Bethel Rd.
Crestview FL 32536
BOARD OF COUNTY COMMISSIONERS
Carolyn N. Ketchel, Chairman
SCOPE OF WORK
The scope of work is detailed in the attached Contract Documents (Project Manual and Full Set Plans).
GENERAL SERVICES INSURANCE REQUIREMENTS
1. Bid Bond: A bid bond, in the form prescribed, Cashier’s or Certified check, is required in an amount
not less than five (5) percent of the total contract amount. The Bid Bond must be attached to the bid.
2. Performance and Payment Bond: The successful Respondent shall furnish to the County, without
extra compensation, and shall maintain in effect throughout the life of the Contract, and for the
duration of the period described in the bond, acceptable Performance and Payment bonds in sums at
least equal to the full amount of the Contract, conditioned to indemnify and save harmless the County
from and against any loss, damage, or expense ensuing from failure on the part of the Contractor to
faithfully and properly perform the Contract or to promptly pay all its subcontractors, suppliers,
material, men or laborers for work completed on the Project. The required forms for the performance
and payment bonds are included herein.
If within ten (10) calendar days after the acceptance of the bid, the successful Respondent shall refuse
or neglect to execute the contract and to furnish the required performance and payment bonds properly
signed by the Respondent and the surety or sureties satisfactorily to the County, the Respondent shall
be deemed to be in default and the County will retain the bid surety as liquidated damages, but not as
a penalty. The County reserves the option to accept the bid of any of the other Respondents within
ten (10) calendar days from default, in which case such acceptance shall have the same effect on such
Respondent as though they were the original, successful Respondent.
The total number of days to substantial completion for the project is anticipated to be three hundred sixty-
five (365) calendar days with the final completion date within three hundred ninety-five (395) days.
Estimated Notice to Proceed Date will be October 2021.
ANTICIPATED SEQUENCE OF WORK
As outlined in the contract documents, the restrooms have been grouped and noted in pairs named
‘Restroom #1 & Restroom #2’ / ‘Restroom #3 & Restroom #4’ / ‘Restroom #5 & Restroom #6’. The
sequence of work is at the discretion of the selected contractor, but shall be coordinated/approved with
County staff, and it must adhere to the contract term established above. Additionally, the restroom
renovations must be staggered and scheduled so that at least two (2) sets of restrooms remain open through
construction, excluding when utilities must be disconnected. Other work required in the scope of this
project can be performed as appropriate and at the discretion of the selected contractor; but again, within
the contract term established above.
In the event that Substantial Completion is not achieved by the Substantial Completion Date, except as a
result only from delays for which the County is chargeable under the Contract Documents, Bidder agrees
that Owner shall have the right to deduct from any sums due to Bidder hereunder the sum of four hundred
fifty ($450.00) for each day that Substantial Completion is delayed.
1. The Contractor shall not commence any work in connection with this Agreement until obtaining all
required insurance and the certificate of insurance has been approved by the Okaloosa County Risk
Manager or designee.
2. All policies shall be with insurers authorized to do business in the State of Florida and having a
minimum rating of A, Class X in the Best Key Rating Guide published by A.M. Best & Co. Inc.
3. All insurance shall include the interest of all entities named and their respective officials, employees
& volunteers of each and all other interests as may be reasonably required by Okaloosa County.
The coverage afforded the Additional Insured under this policy shall be primary insurance. If the
Additional Insured have other insurance that is applicable to the loss, such other insurance shall be
on an excess or contingent basis. The amount of the company’s liability under this policy shall not
be reduced by the existence of such other insurance.
4. Where applicable the County shall be shown as an Additional Insured with a waiver of subrogation
on the Certificate of Insurance.
5. The County shall retain the right to reject all insurance policies that do not meet the requirement of
this Agreement. Further, the County reserves the right to change these insurance requirements with
60-day prior written notice to the Contractor.
6. The County reserves the right at any time to require the Contractor to provide copies of any
insurance policies to document the insurance coverage specified in this Agreement.
7. Any subsidiaries used shall also be required to obtain and maintain the same insurance requirements
as are being required herein of the Contractor.
8. Any exclusions or provisions in the insurance maintained by the Contractor that excludes coverage
for work contemplated in this agreement shall be deemed unacceptable and shall be considered a
breach of contract.
WORKERS’ COMPENSATION INSURANCE
1. The Contractor shall secure and maintain during the life of this Agreement Workers’ Compensation
insurance for all employees employed for the project or any site connected with the work, including
supervision, administration or management of this project and in case any work is sublet, with the
approval of the County, the Contractor shall require the Subcontractor similarly to provide
Workers’ Compensation insurance for all employees employed at the site of the project, and such
evidence of insurance shall be furnished to the County not less than ten (10) days prior to the
commencement of any and all sub-contractual Agreements which have been approved by the
2. Contractor must be in compliance with all applicable State and Federal workers’ compensation
laws, including the U.S. Longshore Harbor Workers’ Act or Jones Act, if applicable.
3. No class of employee, including the Contractor himself, shall be excluded from the Workers’
Compensation insurance coverage. The Workers’ Compensation insurance shall also include
Employer’s Liability coverage.
4. A Waiver of Subrogation is required on all Workers Compensation Certificates of Insurance.
BUSINESS AUTOMOBILE LIABILITY
Coverage must be afforded for all Owned, Hired, Scheduled, and Non-Owned vehicles for Bodily Injury
and Property Damage in an amount not less than $1,000,000 (One Million Dollars) combined single limit
each accident. If the contractor does not own vehicles, the contractor shall maintain coverage for Hired &
Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General
Liability policy or separate Business Auto Policy. Contractor must maintain this insurance coverage
throughout the life of this Agreement.
COMMERCIAL GENERAL LIABILITY INSURANCE
1. The Contractor shall carry Commercial General Liability insurance against all claims for Bodily
Injury, Property Damage and Personal and Advertising Injury caused by the Contractor.
2. Commercial General Liability coverage shall include the following:
1.) Premises & Operations Liability
2.) Bodily Injury and Property Damage Liability
3.) Independent Contractors Liability
4.) Contractual Liability
5.) Products and Completed Operations Liability
3. Contractor shall agree to keep in continuous force Commercial General Liability coverage for the
length of the contract.
INSURANCE LIMITS OF LIABILITY
The insurance required shall be written for not less than the following, or greater if required by law and
shall include Employer’s liability with limits as prescribed in this contract:
1. Workers’ Compensation