Design/Build - Burner Replacement/Natural Gas Line Installation on the Williamsport Educational Campus

Agency: Washington County Board of Education
State: Maryland
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 237110 - Water and Sewer Line and Related Structures Construction
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Apr 30, 2020
Due Date: May 28, 2020
Solicitation No: 2020-53
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Design/Build - Burner Replacement/Natural Gas Line Installation on the Williamsport Educational Campus
Bid number 2020-53
Bid posting date Thursday, April 30, 2020 - 1:45pm
Bid opening date Thursday, May 28, 2020 - 11:30am

Washington County Public Schools recently contracted with Columbia Gas to install a natural gas line on the Williamsport Educational Campus. This installation included running a main along Clifton Drive, as well as lateral lines to meter locations at both Williamsport elementary and high schools.

BOE approval June 16, 2020
Term start June 29, 2020
Term end August 28, 2020
Renewals N/A
Staff Chad Criswell, Scott Bachtell, Michelle Schultz
Bid number 2020-53
Bid Documents
Posted: 04/30/2020

Attachment Preview

RFP Cover Sheet
Design/Build – Burner Replacement/Natural Gas Line Installation
on the Williamsport Educational Campus
RFP 2020-53
Procurement Schedule
Issue Date:
April 30, 2020
Pre-Proposal Meeting:
May 8, 2020 at 8:30 AM EST
Williamsport High School
5 S. Clifton Drive
Williamsport, Maryland 21795
Please Note that this Pre-Bid meeting will be held at the same time as Bid 2020-24 Drinking Fountain
Replacement at Various WCPS Facilities.
Deadline for Written Questions Submission:
May 15, 2020 at 12:00 PM EST
Bid Due:
May 28, 2020 at 11:30 AM EST
Bids will be submitted via email to Scott Bachtell (bachtsco@wcps.k12.md.us) and Michelle Schultz
(SchulMic@wcps.k12.md.us) in PDF format. A hard copy of all documents with original signatures will be
requested after bid opening by WCPS Purchasing Staff, if there is a conflict between the electronic copy and the
hard copy the electronic copy will govern. The Center for Educational Services (CES) is closed, bid submissions
cannot be delivered via hardcopy. Bids must be submitted via Email.
Tentative Award Date:
June 16, 2020
Dates and/or times are subject to change by the issuance of written addenda.
WCPS Contract Managers
Procurement Officer
Contract Administrator
Scott Bachtell
Chad Criswell
Supervisor of Purchasing
Sr. Project Manager and Planning Supervisor
301-766-2842
301-766-8601
bachtSco@wcps.k12.md.us
criswcha@wcps.k12.md.us
This bid document is posted on the WCPS Purchasing website at www.wcpspurchasing.com. This is also the source for any/all
addenda. Please register your company for notices about this bid and similar projects on our web site.
TABLE OF CONTENTS
SECTIONS
I.
General Terms & Conditions
II. Specific Terms & Conditions
III. Proposal Format
IV. Proposal Evaluation
V
Technical Proposal Minimum Requirements
VI. Bid Form of Proposal
RFP 2020-53
Page
3-10
11-14
15
15
16
17-19
ATTACHMENTS
Concept Drawing 1 of 5 Existing Underground Gas Line at Williamsport High School
Concept Drawing 2 of 5 Gas Proposed Piping Run at Williamsport High School
Concept Drawing 3 of 5 Existing Underground Gas Line at Williamsport Elementary School
Concept Drawing 4 of 5 Gas Proposed Piping Run at Williamsport Elementary School
Concept Drawing 5 of 5 Gas Proposed Piping Run at Williamsport Elementary School Close Up View
Photos of the existing equipment and proposed piping locations at Williamsport High School
Photos of the existing equipment and proposed piping locations at Williamsport Elementary School
Bid/Proposal Affidavit
Contract Affidavit
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SECTION I - GENERAL TERMS AND CONDITIONS
RFP 2020-53
1. Introduction
Washington County Public Schools recently contracted with Columbia Gas to install a natural gas line on the
Williamsport Educational Campus. This installation included running a main along Clifton Drive, as well as
lateral lines to meter locations at both Williamsport elementary and high schools. In accordance with the
provisions contained in this RFP, it is the intent of the Owner to solicit sealed proposals from qualified
bidders to provide the complete design, any necessary permitting, and construction of the following:
Williamsport Elementary School: Contractor to run a welded natural gas line (painted yellow, and labeled to
indicate Natural Gas) from the existing natural gas line stub/meter to the boiler room. The contractor shall
run the new gas line up high and tight to the exterior building wall, and then penetrate through the exterior
wall, into the boiler room (See Concept Drawings 3, 4, and 5). The contractor shall provide a capped “T”
fitting, with ball valve (at an approved location by the Owner) for future use (future gas fired hot water
heater), and connect the natural gas line to the two (2) existing burners. Contractor shall provide ball valves
prior to each burner connection. Contractor will convert the existing burners (Power Flame Burner C3-GO-
25) from #2 fuel oil operation to natural gas operation (See additional information in Section II). Some gas
piping and valves etc. exist at each boiler/burner that were installed during the renovation of the school in
2003. For the bidding process, contractors can assume that these appurtenances are in working order,
however, it is the contractor’s responsibility to ensure the final connections and assemblies are in working
order and fully operational. If replacement devices/valves/regulators etc. are required, the cost of the parts
will be the responsibility of WCPS. Contractor will provide factory authorized start up with combustion
analysis, and ensure the burner controllers are fully modulating.
Williamsport High School: Contractor to run a welded natural gas line (painted yellow, and labeled to
indicate Natural Gas) from the existing natural gas line stub/meter to the boiler room. The contractor shall
install the new gas line up high and tight to the exterior building wall, and then penetrate through the
exterior wall, into the shop room, and then run the gas line tight to the roof joists into the boiler room (see
Concept Drawings 1, and 2). The contractor shall remove the two (2) existing #2 fuel oil burners, and provide
two (2) new natural gas burners and digital controls. The burner manufacturer may be either Power Flame E
100, or Cleaver-Brooks sized appropriately for the existing boiler(s). The burner digital controller
manufacturer may be Fireye E100 or Honeywell 7800. The contractor will connect the natural gas line to
the two (2) new burners and the existing hot water heater. Contractor shall provide ball valves prior to each
burner and hot water heater connection. The contractor will convert the existing hot water heater (Copper
Brute C 08 201154) from propane operation to natural gas operation (See additional information in Section
II). Contractor will provide factory authorized start up with combustion analysis, and ensure the burner
controllers are fully modulating, and the hot water heater is operating correctly.
2. Definitions
As contained herein, the terms. “Owner”, “WCPS” and “Washington County Public Schools” mean Board of
Education of Washington County. The terms “bidder”, “offeror”, “firm”, and “person” are synonymous, and
mean an entity submitting a proposal in response to this solicitation. Similarly, the terms “bid”, and
“proposal”, mean the response submitted by an offeror. The term “contractor” means an offeror awarded a
contract as a result of this solicitation. The terms “General and Special Provisions”, “requirements”, “scope”,
“specifications”, and “criteria” mean the services, terms, and conditions required by the RFP.
3. Bidder Registration
Vendors are solely responsible for completing the vendor registration process online at wcpspurchasing.com.
Contact Beverly Bergan, Purchasing Associate, at 301-766-2841, or by email to: bergabev@wcps.k12.md.us
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RFP 2020-53
if you have any questions or to check the status of your registration. Once registered in the WCPS Vendor
Database, you will be able to view current solicitations and may automatically receive notification of certain
bid solicitations. Washington County Public Schools will not be held responsible for a company’s failure to
become and remain a registered Vendor, to identify appropriate commodity/service categories, to keep the
self-service vendor account up to date with current contact information, and to accomplish these things in a
timely manner. Bidders with a repeated history of not bidding in a specific category may be removed from
the Vendor Database for that category at the discretion of the Purchasing Supervisor.
4. Receipt of Bids
a. Bids/Complete proposals (technical proposal, bid form, bid/proposal affidavit, contract affidavit) shall be
submitted via email to Scott Bachtell (bachtsco@wcps.k12.md.us) and Michelle Schultz
(SchulMic@wcps.k12.md.us) in PDF format. A hard copy of all documents with original signatures will be
requested after bid opening by WCPS Purchasing Staff, if there is a conflict between the electronic copy
and the hard copy the electronic copy will govern. The Center for Educational Services (CES) is closed,
bid submissions cannot be delivered via hardcopy. Bids must be submitted via Email. Proposals received
after the due date and time listed will not be considered. Any proposal may be withdrawn before the
scheduled time for opening.
5. Addenda
a. All changes to the bid solicitation will be made through appropriate addenda issued from the Owner.
b. Addenda will be issued a minimum of five days prior to the bid opening date, unless the addenda issued
extends the due date.
c. Each bidder shall ascertain, prior to submitting a bid, that they have received all Addenda issued and the
bidder shall acknowledge receipt on the Proposal Form. Failure of any bidder to acknowledge the
receipt of addenda will not relieve that bidder from any obligations under this solicitation as amended by
addenda. All addenda so issued will become part of the award and contract documents.
6. Preparation of Bid
a. Should any bidder be in doubt as to the meaning of the specifications, or should they find any
discrepancy or omission, they shall notify the Contract Managers listed on the solicitation cover sheet. If
required, bidders will be notified of clarifications and/or additional information by means of addenda.
b. Each bid will show the full business address and contact information of the bidder and be signed by the
person(s) legally authorized to sign contracts. All correspondence concerning the bid and contract,
including notice of award, copy of contract, and purchase order, will be emailed, or mailed, to the
address shown on the bid in the absence of written instructions from the bidder to the contrary.
c. Bidders shall be required under Article 56, Section 270(4), Annotated Code of Maryland, to provide proof
of Certificate of Registry and must be licensed to do business in the State of Maryland and must provide
a tax certification number. Visit the following website to ensure compliance:
https://certificate.dat.maryland.gov/Pages/default.aspx
d. By submitting a response to this solicitation, each Bidder represents that it is not in arrears in the
payment of any obligations due and owing the State of Maryland, including the payment of taxes and
employee benefits, and that it shall not become so in arrears during the term of the contract if selected
for contract award.
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RFP 2020-53
e. Bids by partnerships must be signed with the partnership name, followed by the signature and
designation of the person having authority to sign. When requested, satisfactory evidence of authority
of the person signing will be furnished. Anyone signing the bid as an agent shall file satisfactory evidence
of their authority to do so, if requested.
f. Bids by corporations must be signed with the name of the corporation, followed by the signature and
designation of the person having authority to sign. When requested, satisfactory evidence of authority
of the person signing will be furnished. Anyone signing the bid as an agent shall file satisfactory evidence
of their authority to do so, if requested.
g. Failure to sign the bid document will result in rejection of the bid as non-responsive.
h. The Owner will not be responsible for any costs incurred by a bidder in preparing and submitting a
proposal in response to this solicitation.
7. Errors in Bid Submissions
a. Bidders, or their authorized representatives, are expected to fully inform themselves as to the conditions
and requirements of the specifications before submitting bids. Failure to do so will be at the bidder's
own risk.
b. If the bidder has made an error, the bidder may request, in writing, to have their bid withdrawn.
Approval of a bidder's request is not automatic and may be given only by the Supervisor of Purchasing.
Requests for withdrawal are usually denied, unless the bidder proves to the satisfaction of the Supervisor
of Purchasing that the mistake was either a scrivener's error or another type of clearly unintentional
error so departing from customary and reasonable business practices as to be obvious and to
legitimately and substantially impair the vendor's business.
c. Neither law nor regulations make allowance for errors either of omission or commission on the part of
the bidders. In case of error in multiplication of unit price when arriving at total price per line item, the
unit price shall govern. If there is a discrepancy between the price written in numbers and the price
written in words, the words will govern.
8. Award or Rejection of Bids
a. The basis of award shall be the lowest responsible bidder submitting a responsive bid that conforms to
the specifications established in the solicitation with consideration given to the quantities and types of
materials involved, adherence to schedule requirements, purpose for which required, competency and
responsibility of bidder, and the ability of the bidder to perform satisfactory service, if applicable.
b. The Owner reserves the right to cancel this RFP, to determine completeness and/or timeliness of bids, to
reject any or all bids in whole or in part, to make partial awards, to waive any informality in any
quotation, to increase or decrease quantities if quantities are listed in the bid, to reject any bid that
shows any omissions, alterations of form, additions not called for, conditions, exclusions, or alternate
proposals, to conduct discussions with any or all qualified or potentially qualified Bidders in any manner
necessary to serve the best interests of the Owner, and to make any such award as is deemed to be in its
best interest.
c. Bidders may be required, before the awarding of a contract, to show to the complete satisfaction of the
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