Desdemona and Othello Dryer Vent Cleaning

Agency: Seattle Housing Authority (SHA)
State: Washington
Type of Government: State & Local
Posted Date: Nov 9, 2019
Due Date: Nov 26, 2019
Solicitation No: 5311
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You are here Desdemona and Othello Dryer Vent Cleaning
Solicitation #:
5311
Category:
Construction and maintenance
Issue Date:
Friday, November 8, 2019
Due Date:
Tuesday, November 26, 2019 - 4:00pm
Status:
Open
Hide Solicitation Document
Solicitation Type:
Informal Solicitation
Description:

Perform dryer duct cleaning within single family, duplex and multiplexes. Services to include 291 units within the Desdemona and Othello communities. The estimated amount for this work is $87,300.00. The Bids for Small Works Roster advertised projects will only be accepted from contractors who are listed on Seattle Housing Authority’s Small Works Roster at the time bid is due.

Pre-bid meeting:
Gathering Hall, 7054 32nd Ave S., Seattle, WA 98118
11.15.2019 12:00pm
Deadline to submit questions:
Monday, November 18, 2019 - 2:00pm

Attachment Preview

REQUEST FOR BIDS (by E-MAIL)
190 Queen Anne Ave N
PO Box 19028
Seattle, WA 98109-1028
Date: 11/08/2019
To: Potential Bidders for SHA Solicitation Desdemona and Othello Dryer Vent
Cleaning”
The work described below is subject to the conditions described on Attachment A, version 1
version 2
SHA Reference No.: 5311
DESDEMONA AND OTHELLO
VENT CLEANING
(Federal Prevailing Wages)
Federal Wage Decision No.:
HUD Routine Maintenance
Effective Date 03/25/2019
Number of Calendar Days to
For Questions Contact:
Complete Work: 730 Calendar Diana Peterson,
Days
Sr. Contract Administrator
(State Prevailing Wages)
OR Date of State Prevailing Wage Schedule:
Phone No.:
FAX No.:
E-mail:
(206) 615.3470
(206) 615-3410
purchasing@seattlehousing.org
Project Description / Scope of Work:
See Scope of Work attached.
See Scope of Work below.
Project Summary: Within single family, duplex and multiplexes, the vendor is to perform dryer duct cleaning in 291 units in
various locations within SHA’s property Desdemona and Othello. Base Bid includes the complete dryer vent cleaning of 291
units. Bid additive #1 is requesting an hourly rate for an estimated 100 hours of minor repairs revealed during inspection and
cleaning of dryer vents at New Holly I.
PRE-BID SITE VISIT:
Friday November 15, 2019, at 12:00 PM
Meet at Gathering Hall, 7054 32nd Ave S., Seattle, WA 98118
The walk-through is anticipated to take approximately one to two hours and will include sample building types and
units.
DEADLINE FOR QUESTIONS is Monday, November 18, 2019 no later than 2:00 PM.
BID DUE DATE AND TIME: Tuesday, November 26, 2019 by 4:00 PM. The bidder is responsible for ensuring that its
Bid is received prior to the deadline. Bids received after the deadline will not be considered. SHA is accepting bids via:
E-MAIL:
purchasing@seattlehousing.org, or
FAX:
(206) 615-3410, or
MAIL TO ADDRESS:
SEATTLE HOUSING AUTHORITY
190 Queen Anne Ave N. (5TH FLOOR), SEATTLE, WA 98109
BIDDER ACKNOWLEDGES RECEIPT OF ADDENDA(S) NUMBER(S):________________
BIDDER MUST COMPLETE THE INFORMATION BELOW. In addition, if bidder has never done business with SHA, it must
submit a vendor fact sheet with its bid form. Bidder must also submit the required Section 3 forms with its bid form.
If checked, Bidder must complete the attached Detailed Bid Price Form and provide the total bid price below.
Basic Bid Price (without Sales Tax)
Sales Tax on Materials
(see Attachment A)
Total Bid Price (with Sales Tax)
Bidder’s Business Name:
Address:
Business Classification:
WBE
Signature:
MBE
MWBE
Telephone No.:
E-Mail Address:
City, State, Zip Code:
Contractor Registration No.:
Section 3
Date:
Printed Name and Title of Person Signing
Bid:
By signing above, the Bidder acknowledges receipt of Attachment A and any addenda issued for this project, and proposes to
furnish all material and labor and to perform all work described herein for the Bid Price noted above. The Bidder also certifies the
following: to have personally and carefully evaluated the Project Description / Scope of Work and Attachment A, and to have a
clear understanding of the same, including the requirement to pay prevailing wages.
Attachment A, Version 2
($35,000 to $250,000)
Invitation to Bid (by e-mail)
The work described in the Invitation to Bid (by e-mail) is subject to the following terms and conditions:
Bidder Responsibility: The bidder must meet the mandatory bidder responsibility criteria described below
and as specified in RCW 39.04 or 2 CFR 200 in order to be considered a responsible contractor and be
eligible for award consideration:
1. At the time of bid submittal, have a current certificate of registration in compliance with chapter 18.27
RCW, which must have been in effect at the time of the bid submittal;
2. Have a current Washington Unified Business Identifier (UBI) number;
3. If applicable:
Have Industrial Insurance (workers' compensation) coverage for the bidder’s employees working
in Washington, as required in Title 51 RCW;
Have a Washington Employment Security Department number, as required in Title 50 RCW;
Have a Washington Department of Revenue state excise tax registration number, as required in
Title 82 RCW;
Electrical Contractor License, if required by Chapter 19.28 RCW
Elevator Contractor License, if required by Chapter 70.87 RCW
4. Not be disqualified from bidding on any public works contract under RCW 39.06.010 or RCW
39.12.065(3).
5. Has not more than one violation of the off-site, prefabricated, non-standard, project specific items
reporting requirements of RCW 39.04.370. (Applicable until December 31, 2013)
6. Has not been debarred, suspended, or otherwise ineligible to contract with SHA and is not included
on the Excluded Parties List System (EPLS) on GSA’s SAM (System for Award Management)
https://www.sam.gov/portal/public/SAM/ or the Department of Housing and Urban Development’s
“Limited Denial of Participation” list. This requirement also applies to the Bidder’s principals.
7. Have completed training requirements under RCW 39.04.350 and RCW 39.06.020 before bidding on
public works projects as determined by the Washington State Department of Industries OR have been
in business with an active Unified Business Identifier (UBI) number for 3 or more years AND have
performed work on 3 or more public works projects.
Prevailing Wages: The Contractor must pay all workers at least the prevailing wage rate for the type of work
performed in accordance with the applicable prevailing wage rate schedule referenced on the Purchase Order
or Request for Bid (by e-mail) form and included in these solicitation documents. The type of wage schedule
attached i.e., HUD Determined, Davis-Bacon, or the State Prevailing Wage schedule determines the
appropriate labor standards that apply to the work as outlined below and contained in the General Conditions
for Construction:
1) Part 11.13 for projects subject to the HUD-Determined wage rate schedule.
2) Part 11.12 for projects subject to Davis-Bacon wage schedule.
3) Part 5 for projects subject to the State prevailing wage schedule.
As part of its compliance with the prevailing wage requirements, the Contractor and, if applicable,
subcontractor(s) shall comply with the requirement to submit a Statement of Intent to Pay Prevailing Wages
and Affidavit of Wages Paid forms approved by the State of Washington’s Department of Labor and
Industries. The Owner will notify the Contractor of any special filing instructions that may apply for these
forms depending on the funding source(s) of the project.
Bid Bond: SHA does not require a bid guarantee for small works roster construction projects estimated to
cost $250,000 or less.
5193 AttachmentAVersion2_35K to 250K9
Page 1 of 4
Insurance: Within seven calendar days of award, the Contractor shall submit to SHA, and maintain throughout
the contract, at no expense to SHA, the following insurance coverage at the limits noted (refer to Part 2 of
SHA’s General Conditions for more details):
1. Commercial General Liability Insurance. $1,000,000 each occurrence, and $2,000,000 aggregate
2. Additional Insured Endorsement Ongoing Operations: The Owner must be included as an Additional
Insured on a primary and non-contributory basis on all Commercial General Liability policies of the
Contractor. A policy endorsement form CG2010 or equivalent must be provided to Owner as
evidence of additional insured coverage.
3. Additional Insured Endorsement Completed Operations: The Contractor’s CGL insurance shall
include the Owner as an additional insured for Contractors Completed Operations by providing
additional insured status on the CG2037 endorsement, or by an equivalent policy or endorsement
provision. The Contractors Completed Operations additional insured status for the Owner shall
remain in effect for not less than three (3) years following the Final Acceptance of the Work by the
Owner.
4. Employers Liability policy or Washington Stop Gap Liability insurance endorsement: $1,000,000 each
accident
5. Workers Compensation coverage.
6. Commercial Automobile Liability Insurance. $1,000,000 combined single limit coverage
7. Pollution Liability Insurance: $1,000,000 combined single limit coverage, if the work involves handling
or disposal of asbestos, lead-based paint, contaminated soil, or other hazardous materials.
In the event that the services to be provided under this contract involve the Contractor’s contact with minor
children or any vulnerable adults as defined by RCW 74.34.020, the Contractor shall provide evidence that
sexual molestation coverage has not been excluded from the CGL policy.
Performance & Payment Bond Requirements: Within seven calendar days of award, the Contractor shall
submit to SHA, in accordance with Section 2.05 of the General Conditions, a Performance and Payment
bond. Failure to furnish a Performance and Payment bond within the time specified may render the
Contractor ineligible for the contract. The SHA may then either award the contract to the next lowest
responsible bidder or solicit new bids.
Retainage Requirements: SHA requires retainage to be withheld for small works roster construction projects
costing $35,000 or more.
Tax Exempt Status of SHA: Pursuant to State law (RCW 35.82.210), SHA is exempt from paying sales tax
when it obtains goods and services directly from the Contractor. The Contractor must pay sales tax on materials
purchased for this job. SHA does not pay sales tax for labor and services rendered.
Protests: Any protest of award shall be resolved in accordance with SHA’s Procurement Policies, which may
be reviewed at SHA website.
General Conditions: SHA’s General Conditions are hereby incorporated by reference and made a part of
this Request for Bid (by e-mail) and any subsequent contract or purchase order executed for this work as if
fully included herein. If the event of any discrepancy between the terms of this Attachment A and the
General Conditions, the terms of the General Conditions shall apply, except that the types and amounts of
insurance specified above, and the waiver of the Contract Bond and withholding of retainage specified
above, shall take precedence over the General Conditions. The General Conditions may be viewed by
accessing SHA website, or upon request, a copy of the General Conditions may be obtained by calling SHA
at (206) 615-3379.
Performance Evaluation: The Contractor’s performance on this project will be evaluated in accordance with
SHA’s Contractor Performance Evaluation Program. A copy of the Program may be obtained by accessing
SHA website.
Section 3: Section 3 of the Housing and Urban Development Act of 1968 (hereinafter “Section 3”) requires
SHA to the greatest extent feasible to provide employment opportunities to Section 3 residents. Section 3
residents include residents of SHA communities and other low-income residents of the metropolitan statistical
area (MSA) covering King, Snohomish, and Pierce counties. Each bidder is required to submit with its Bid a
Section 3 Resident Employment Plan that will result in hiring Section 3 residents to perform the work
5193 AttachmentAVersion2_35K to 250K9
Page 2 of 4
contemplated by this solicitation, and a Section 3 Business Certification form. Failure to complete these forms
may render a bid non-responsive.
A. Selection Preference for Section 3 Businesses: If a bidder claims to be a Section 3 business on the
Section 3 Business Certification form required to be submitted with its Bid, and the Bid of the Section
3 business exceeds the low bid by no more than 10%, SHA will conduct an investigation whether the
business qualifies as a Section 3 business, and SHA may award the contract to the Section 3 business
at the price bid by the Section 3 business. In submitting a Bid, the bidder agrees to provide any
information required by SHA to determine whether the business qualifies as a Section 3 business. A
business may qualify as a Section 3 business by meeting one of the following criteria:
1. At least 51% of the business is owned by Section 3 qualified persons who live in the metropolitan
statistical area (MSA) covering King, Snohomish, and Pierce counties and meet the prescribed
income limitations based on family size as shown on the Section 3 Business Certification form.
2. 30% or more of the business’ permanent, full-time employees (core employees within the last 12
months) are Section 3 qualified persons who live in the metropolitan statistical area (MSA)
covering King, Snohomish, and Pierce counties and meet the prescribed income limitations based
on family size as shown on the Section 3 Business Certification form.
3. The business makes a commitment to subcontract with Section 3 businesses for more than 25%
of the dollar amount of all subcontracts to be awarded by the business. Prior to award, such
businesses must submit a plan and the necessary support documents describing how the
subcontracting commitment will be met. SHA will evaluate the plan and documents submitted and
determine whether it is likely the bidder will attain the subcontracting percentage. SHA will monitor
the Section 3 business’ compliance with their subcontracting commitment. The bidder’s failure to
fulfill the Section 3 subcontracting commitment shall be a material breach of contract which may
result in SHA taking any or all of the following actions: (1) demanding specific performance of the
subcontracting plan; (2) withholding from contract payments the dollar amount of any or all
subcontracts that were to have been awarded to Section 3 businesses or such lesser amount as
may be appropriate; (3) withholding any liquidated damages that SHA may incur as a result of the
bidder’s failure to comply with its Section 3 commitment and subcontracting plan; and (4) declaring
the bidder ineligible to compete for, or participate in, any SHA contract for a period of five years
from the acceptance date of the contract in which the Section 3 subcontracting commitment was
made.
B. Section 3 Contract Language: The following language regarding Section 3 will be included as part of
the contract to be executed based on this solicitation.
1. The work to be performed under this contract is subject to the requirements of Section 3 of the
Housing and Urban Development Act of 1968, as amended, l 2 U.S.C. 1701u (Section 3). The
purpose of Section 3 is to ensure that employment and other economic opportunities generated
by HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent
feasible, be directed to low- and very low-income persons, particularly persons who are recipients
of HUD assistance for housing.
2. The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 135, which
implement Section 3. As evidenced by their execution of this contract, the parties to this contract
certify that they are under no contractual or other impediment that would prevent them from
complying with the part 135 regulations.
3. The contractor agrees to send to each labor organization or representative of workers with which
the contractor has a collective bargaining agreement or other understanding, if any, a notice
advising the labor organization or workers representative of the contractors commitments under
this Section 3 clause, and will post copies of the notice in conspicuous places at the work site
where both employees and applicants for training and employment positions can see the notice.
The notice shall describe the Section 3 preference, shall set forth minimum number and job titles
subject to hire, availability of apprenticeship and training positions, the qualifications for each; and
the name and location of the person(s) taking applications for each of the positions; and the
anticipated date the work shall begin.
5193 AttachmentAVersion2_35K to 250K9
Page 3 of 4
4. The contractor agrees to include this Section 3 clause in every subcontract subject to compliance
with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an
applicable provision of the subcontractor in this Section 3 clause, upon a finding that the
subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not
subcontract with any subcontractor where the contractor has notice or knowledge that the
subcontractor has been found in violation of the regulations in 24 CFR part 135.
5. The contractor will certify that any vacant employment positions, including training positions, that
are filled (1) after the contractor is selected but before the contract is executed, and (2) with
persons other than those to whom the regulations of 24 CFR part 135 require employment
opportunities to be directed, were not filled to circumvent the contractors obligations under 24 CFR
part 135.
6. Noncompliance with HUD’s regulations in 24 CFR part 135 may result in sanctions, termination of
this contract for default, and debarment or suspension from future HUD assisted contracts.
7. With respect to work performed in connection with Section 3-covered Indian Housing Assistance,
Section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also
applies to the work to be performed under this Contract. Section 7(b) requires that to the greatest
extent feasible (i) preference and opportunities for training and employment shall be given to
Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian
organizations and Indian-owned Economic Enterprises. Parties to this Contract that are subject
to the provisions of Section 3 and Section 7(b) agree to comply with Section 3 to the maximum
extent feasible, but not in derogation of compliance with Section 7(b).
8. If the Contractor is a Section 3 business and was awarded the contract by SHA based on the
Section 3 business preference requirements of the invitation to bid for committing to subcontract
more than 25% of the dollar amount of all subcontracts to Section 3 businesses, the Contractor
agrees to meet the Section 3 subcontracting commitment. Failure of the Contractor to fulfill the
Section 3 subcontracting commitment shall be deemed a material breach of contract, which may
result in SHA taking any or all of the following actions: (1) demanding specific performance of the
subcontracting plan; (2) withholding from contract payments the dollar amount of any or all
subcontracts that were to have been awarded to Section 3 businesses or such lesser amount as
may be appropriate, (3) withholding any liquidated damages that SHA may incur as a result of the
Contractor’s failure to comply with its Section 3 commitment and subcontracting plan; and (4)
declaring the Contractor ineligible to compete for, or participate in, any SHA contract for a period
of five years from the acceptance date of the contract in which the Section 3 subcontracting
commitment was made.
5193 AttachmentAVersion2_35K to 250K9
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