Bid Solicitation: S-25700-00006193
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Responses Due in 13 Days, 21 Hours, 38 Minutes
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Header Information
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Bid Number:
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S-25700-00006193
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Description:
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RFQ - OSFM Access Control and Video Surveillance, Install, Ongoing Services, Additional Equip/Servic
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Bid Opening Date:
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04/03/2023 03:00:00 PM
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Purchaser:
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Robert Johnson
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Organization:
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Department of State Police
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Department:
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25705 - State Fire Marshal
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Location:
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CSFM - OSFM State Fire Marshal-Chief
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Fiscal Year:
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23
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Type Code:
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RQ - Request for Quote
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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05/22/2023
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Available Date
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03/20/2023 02:27:53 PM
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Info Contact:
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Robert Johnson, robert.johnson@osp.oregon.gov, 971-707-1890
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Bid Type:
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OPEN
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Informal Bid Flag:
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No
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Purchase Method:
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Blanket
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Blanket/Contract Begin Date:
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04/07/2023
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Blanket/Contract End Date:
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04/06/2029
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Pre Bid Conference:
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Mandatory walkthrough will be held on March 27, 2023, 2pm PST at 3991 Fairview Industrial Dr SE, Salem, OR 97302
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Bulletin Desc:
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Oregon State Fire Marshal's office submits this request for quote (RFQ) to establish a service contract with a company to do initial install and ongoing maintenance and additional services for security systems. This includes access control and video surveillance for OSFM.
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Ship-to Address:
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OSFM State Fire Marshal-Chief
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (503)378-3720
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Bill-to Address:
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HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503)378-3720
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Print Format:
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File Attachments:
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RFQ & Sample Contract
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Form Attachments:
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Required Quote Attachments
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Discipline Type:
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Personal Services
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Procurement Method:
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Intermediate Procurement
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VENDOR TECHNICAL ASSISTANCE::
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If you experience any technical issues while using OregonBuys, please call or email Supplier Help Desk - 1-855-800-5046 or support.oregonbuys@das.oregon.gov
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Ship to Attention:
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TBD
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Vendor Instructions:
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See Items, Attachments, and Questions tabs for more information.
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Questions:
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Question #
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Print Sequence
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Required
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Question
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Response
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1
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1.0
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Yes
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Can your firm provide all the services described in the attached Sample Service Contract, Attachment A, including initial at OSFM's main building (Phase 1), ?Warehouse and Bend location (Phase 2), and ongoing maintenance/repairs (Phase 3)?
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2
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2.0
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Yes
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If using subcontractors to perform services, please list the proposed subcontractor/s, or enter them on the Subcontractors tab. Otherwise, mark "N/A".
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3
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3.0
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Yes
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A service contract, substantially in the form of the attached sample contract, will be offered to the offeror whose quote will best serve the interests of the Agency. Any exceptions taken to the terms may disqualify an offeror. Answer "Yes" to acknowledge
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4
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4.0
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Yes
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Best interests of the Agency will be determined in accordance with ORS 279B.070, taking into account price as well as considerations including, but not limited to, experience, expertise, and contractor responsibility. Answer "Yes" to acknowledge.
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5
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5.0
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Yes
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Initial term of the service contract shall be six years, extendable for additional terms provided to total spend under the contract does not exceed $150,000. Answer "Yes" to acknowledge.
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6
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6.0
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Yes
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Any brand listed in the Statement of Work "or approved equal" establishes the minimum requirements for quality, utility, function, purpose, etc. Other brands may be offered that are equal to or better. What brand/s of equipment is being offered?
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7
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7.0
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Yes
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Agency shall determine whether a product offered is "equal." Agency shall make its decision after the closing date. Offerors are encouraged to include product brochures or additional information about their offered products. Answer 'Yes' to acknowledge.
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8
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8.0
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Yes
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Agency reserves the right to request additional product information for products Agency is unfamiliar with. Samples/info must be sent within 3 days of request. Answer "Yes" to acknowledge.
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9
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9.0
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Yes
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Award is estimated no later than April 7, 2023, and Work must be completed by May 22, 2023. What is the lead time, in business days, that your firm can commit to completing Phase 1 of the Service Contract?
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10
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10.0
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Yes
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If your firm doesn't have the equipment in stock for immediate install, is the equipment available for delivery from your manufacturer/supplier to support the committed lead time given in Question #9?
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11
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11.0
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Yes
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How many years has your firm been in the business of security and access control?
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Item # 1:
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680
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02
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Security System Equipment and software licenses (as applicable) for Phase 1 only (main OSFM HQ), per attached Sample Contract, Exhibit A Statement of Work
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NIGP Code:
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680-02
Access Control Systems and Security Systems
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 2:
(
990
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50
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Security System Install (labor and materials) for Phase 1 only (main OSFM HQ), per attached Sample Contract, Exhibit A Statement of Work
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NIGP Code:
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990-50
Installation of Security and Alarm Equipment
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 3:
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990
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22
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Phase 2 Work, to be quoted after completion of Phase 1, and a purchase order issued.
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NIGP Code:
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990-22
Card Access Security Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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EACH - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 4:
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990
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22
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Hourly rate for Security System Maintenance and Repair Services, as needed/requested. No estimate or guarantee of hours exist. If hourly rate is dependent on employee qualifications/experience, enter lowest rate here, and submit a separate attachment for additional hourly rates.
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NIGP Code:
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990-22
Card Access Security Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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HOUR/HOUR - Hour(s)
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Manufacturer:
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Brand:
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Packaging:
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Item # 5:
(
990
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22
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Additional Equipment and Services, as may be requested during Phase 2, per attached Sample Contract, Exhibit A Statement of Work. Any future projects will be quoted upon request and purchase order issued.
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NIGP Code:
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990-22
Card Access Security Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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