Demolition & Reconstruction of Fire Station

Agency: City of Williamsburg
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238910 - Site Preparation Contractors
Posted Date: Aug 18, 2020
Due Date: Oct 2, 2020
Solicitation No: PPEA RFP 01-3201-21 (Solicited Conceptual Phase)
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Demolition & Reconstruction of Fire Station
  • Department: Fire, Purchasing
  • Category: RFP - Request for Proposal
  • RFP Number: PPEA RFP 01-3201-21 (Solicited Conceptual Phase)
  • Start Date: 08/18/2020 4:00 PM
  • Close Date: 10/02/2020 2:00 PM

PPEA RFP 01-3201-21 (Solicited Conceptual Phase)

Demolition & Reconstruction of Fire Station

Mandatory Pre-Proposal Conference : Virtual Pre-Proposal Conference will be held 10am, Wednesday, September 2, 2020. Email Julie Phares jphares@williamsburgva.gov for a invitation to this meeting.

Questions - Deadline for written questions related to the project will be accepted until one week before the closing date and time of the RFP.

Questions and Answers: N/A

PPEA RFP Closing Date :

October 2nd @2:00 p.m. local time.

City of Williamsburg

Attn: Julie Phares

1st Floor, Purchasing - Finance Office

401 Lafayette Street

Williamsburg, VA 23185

Any proposal received after the specified time and date will not be considered.

Documents:

PPEA RFP Document 001-3201-21

Questions and Answers - TBD

Addendum - TBD

Proposals received and List of Firms who have been selected to Interview - TBD

Award - Contract Award - TBD

Attachment Preview

SOLICITED CONCEPTUAL PHASE
PPEA
(Public-Private Education Facilities and
Infrastructure) RFP
Issue Date: August 18, 2020
Solicitation Title:
Demolition & Reconstruction of Fire Station
Issuing Office: City of Williamsburg
Purchasing 1st Floor
401 Lafayette Street
Williamsburg, Virginia 23185-3617
Voice (757) 220-6181
Location of where work will be performed:
440 N. Boundary Street
Williamsburg, VA 23185
Proposal Will Be Received Until the Date and Time Noted Above for
Furnishing the Goods/Services Described Herein.
PPEA - RFP NO:
01-3201-21
Mandatory Virtual Pre-
Proposal Conference:
September 2, 2020 @10:00am
To receive an invitation link
please contact Julie Phares via
email at:
jphares@williamsburgva.gov
CLOSING DATE:
October 2, 2020
CLOSING TIME:
2:00 p.m. (local time)
PROCUREMENT
OFFICER:
Julie Phares
PHONE:
757-220-6181
jphares@williamsburgva.gov
Questions pertaining to the Project and/or selection process should be directed to Ms. Julie Phares, City of
Williamsburg Purchasing Agent, Via email at jphares@williamsburgva.gov All questions must be submitted one
week before the closing date and time of the RFP.
IF PROPOSALS IS ARE MAILED, SEND DIRECTLY TO ISSUING OFFICE NOTED ABOVE. IF BID IS HAND DELIVERED,
DELIVER TO:
City of Williamsburg
Attn: Julie Phares Finance/Purchasing
401 Lafayette Street
Williamsburg, VA 23185
Name and Address of Firm:
__________________________________________ Date: ________________________________________
__________________________________________ By: ________________________________________
__________________________________________
(Signature in Ink)
_______________________ Zip Code: __________ Name: _______________________________________
FEI/FIN NO. ________________________________
(Please Print)
Fax Number: (____)__________________________ Title: _______________________________________
E-Mail Address: _____________________________ Telephone Number: ____________________________
MANDATORY PRE- PROPOSAL CONFERENCE: A mandatory virtual pre-proposal conference will be held at
10:00 am on September 2, 2020. Please contact Ms. Julie Phares via email at jphares@williamsburgva.gov to
receive an invitation link for the conference.
RETURN THIS PAGE WITH YOUR PROPOSAL
CITY OF WILLIAMSBURG
P a g e | 1 of 10
CITY OF WILLIAMSBURG
REQUEST FOR PROPOSALS (RFP 01-3201-21)
For
SOLICITED CONCEPTUAL PHASE PPEA PROPOSALS FOR
DEMOLITION AND RECONSTRUCTION OF FIRE STATION
1. GENERAL INFORMATION
1.1. The City of Williamsburg (“Owner”) is soliciting Conceptual Phase PPEA Proposals that follow
the Public-Private Education Facilities and Infrastructure Act of 2002 (PPEA) Guidelines
adopted by the City Council of Williamsburg on January 20, 2004, and revised in November
2015. This solicitation is for interested teams that have experience in the design and
construction of fire stations and/or similar type facilities. From the responses received, the
Owner intends to select a qualified Proposer to provide turn-key design and construction
services for the Demolition and Reconstruction of Fire Station.
1.2. Project Description: The Project includes the reconstruction of a 31,000-square-foot fire
station (Station #1) located at 440 N. Boundary Street, Williamsburg, Virginia. The
reconstruction of Station #1 will include best practices to avoid contamination from
carcinogens, storage, and overall functionality of the facility. The reconstruction of Station #1
will need to include the complete demolition of the existing facility to prepare the site for the
new facility. Fire services will be temporarily relocated to an adjacent facility before
demolition. Proposers should include an allowance of $150,000 to support the temporary
relocation. The construction of Station #1 must include Administrative Offices; Emergency
Operations Center (EOC)/Training Room; Lobby; Dayrooms; Bunk Rooms; Kitchen/Dining,
Storage, Apparatus Bays; Decontamination Areas; Work Room; Mechanical Room; Vending
Area; Laundry; Fitness Space; Toilets/Showers; other space programming needs and Project
Parameters as identified in the Project Parameters document dated July 31, 2020 and Single
Station Program Requirement document dated July 31, 2020. Site work will include the
connection of water, sewer, power, and other utilities as necessary and installation of
concrete driveways and sidewalks to provide access. The Proposer shall establish the
construction schedule.
1.3. Proposals must be received by the City of Williamsburg Purchasing Agent, 401 Lafayette
Street, Williamsburg, VA 23185 no later than 2:00 pm on October 2, 2020.
1.4. Questions pertaining to the Project and/or selection process should be directed to Ms. Julie
Phares, City of Williamsburg Purchasing Agent and Risk Manager, via email at
jphares@williamsburgva.gov. All questions must be submitted one week before the closing
date and time of the RFP.
1.5. The Owner shall not be held responsible for any oral instructions. Any changes to this RFP will
be in the form of an addendum, which will be furnished to all registered RFP holders.
1.6. The Owner reserves the right to reject any or all proposals, waive any informality or
irregularity in any proposal received, and to be the sole judge of the merits of the respective
proposals received.
1.7. The design and construction services will be performed as a single agreement with one entity.
Services will include all necessary activities to design and construct a turn-key project
P a g e | 2 of 10
CITY OF WILLIAMSBURG
REQUEST FOR PROPOSALS (RFP 01-3201-21) For
SOLICITED CONCEPTUAL PHASE PPEA PROPOSALS FOR
DEMOLITION AND RECONSTRUCTION OF FIRE STATION
including but not limited to: project planning, permits, fees, inspections, architecture,
engineering, and construction services to provide complete, usable, and fully operational
facilities.
1.8. The successful Proposer will be selected utilizing a two-part process consisting of an initial
Conceptual Phase proposal and a supplemental Detailed Phase proposal.
1.8.1. A mandatory virtual pre-proposal conference will be held at 10:00 am on September 2,
2020. Please contact Ms. Julie Phares via email at jphares@williamsburgva.gov to
receive an invitation link for the conference. During the pre-proposal conference,
interested proposers will meet with the Owner’s team, which will include the City
Manager, Public Works Director, Planning Director, Economic Development Director,
and the Fire Chief, to discuss the Project and staff expectations. Additional information
about the City’s vision for the Project will be shared during the meeting. A virtual pre-
recorded tour of the existing facility will also be shown at that time.
1.8.2. The Conceptual Phase proposal is due at 2:00 pm on October 2, 2020.
1.8.3. After receipt of the Conceptual Phase proposals, a shortlist will be established using the
Owner’s scoring and communicated via the Owner’s purchasing website. Proposers
may be requested to present their Conceptual Phase proposals to City Council.
Shortlisted proposers will be invited to submit Detailed Phase proposals.
1.8.4. The selection of the Proposer will be based upon those responsive and responsible
proposals during the Conceptual Phase and Detailed Phase of the procurement process.
Proposals received will be evaluated and measured by the Owner’s scoring sheet. The
Owner intends to make a best-value selection and enter into an Interim and/or
Comprehensive Agreement. The Owner anticipates entering into this agreement with
the selected Proposer in February 2021. It shall be noted that time and dates written
within this RFP are tentative and can be changed or altered depending on the progress
of this RFP and scheduling of the parties involved in the procurement process.
1.9. The Proposer assumes design and construction risk and has direct authority over the
subconsultants and subcontractors and will be responsible for construction means and
methods.
2. ANTICIPATED SCOPE OF WORK
2.1. After being selected, the Proposer will execute an Interim and/or Comprehensive Agreement
with the Owner to provide design and construction services for the Project including, but not
limited to:
2.1.1. Project Management and Administration through Project leadership and overall team
coordination.
2.1.2. Interdisciplinary Coordination.
2.1.3. Codes and Standard review and compliance and to secure final approval of City Site
Plan Review, Architectural Review Board, and Planning Commission.
P a g e | 3 of 10
CITY OF WILLIAMSBURG
REQUEST FOR PROPOSALS (RFP 01-3201-21) For
SOLICITED CONCEPTUAL PHASE PPEA PROPOSALS FOR
DEMOLITION AND RECONSTRUCTION OF FIRE STATION
2.1.4. Cost Savings suggestions and Best Value recommendations.
2.1.5. Project planning and scheduling, maintaining project schedules, and attending weekly
progress meetings.
2.1.6. Cash Flow development and analysis.
2.1.7. Contract and Construction Documents coordination and providing design documents
and specifications to the Owner for approval.
2.1.8. Public and Private Utility providers coordination and to bring all required services to
the Project.
2.1.9. As-built Drawings submission of the completed Project, and provision of operations
and maintenance manuals, owner training, and attic stock materials.
3. FORMAT FOR SUBMISSIONS AT CONCEPTUAL STAGE
3.1. Qualification and Experience
3.1.1. Identify the legal structure of the firm or consortium of firms proposing. Identify the
organizational structure for the Project, the management approach, and how each
partner and major subcontractor in the structure fits into the overall team.
3.1.2.
Describe the experience of the firm or consortium of firms proposing and key
principals involved in the proposed Project, including experience with projects of
comparable size and complexity. Describe the length of time in business, business
experience, public sector experience, and other engagement of the firm or consortium
of firms. Include the identity of any firms that will provide design, construction, and
completion guarantees and warranties, and a description of such guarantees and
warranties.
3.1.2.1. Experience: The prospective Proposer must demonstrate and provide
evidence of appropriate experience for this Project for both the design and
construction entities and their key personnel to be assigned to this Project.
Each Project used as evidence of relevant experience shall be presented on
a separate sheet to include, but not be limited to, a photograph of the
completed Project, size of the facility, construction cost, date completed,
major features, general contractor, the architect of record, and Owner of
the facility with current contact information for a reference check.
3.1.2.2. Offeror’s overall qualifications, capabilities, and experience as it relates to
this Project. Explain your understanding of, and experience with, the
Design-Build delivery method.
3.1.2.3.
The Proposer shall provide documentation on a minimum of three Design-
Build projects that best demonstrates its ability to successfully perform this
Project and where the Offeror was contracted directly with the project
owner. A copy of the Offeror’s DPOR contractor license shall be provided.
The Offeror will be required to have a City of Williamsburg business license
before the contract award.
P a g e | 4 of 10
CITY OF WILLIAMSBURG
REQUEST FOR PROPOSALS (RFP 01-3201-21) For
SOLICITED CONCEPTUAL PHASE PPEA PROPOSALS FOR
DEMOLITION AND RECONSTRUCTION OF FIRE STATION
3.1.2.4.
The architectural firm shall provide documentation on a minimum of three
projects similar in scope, as defined in the project description that best
demonstrates its ability to perform this Project successfully. A copy of the
firm’s current DPOR professional registration shall be provided.
3.1.2.5.
If a fire station consultant is included as part of the Proposer’s team, the fire
station consultant shall provide documentation on a minimum of three
projects similar in scope as defined in the Project description that best
demonstrates its ability to perform this Project. A copy of the firm’s current
professional registration shall be provided.
3.1.2.6. For previous experience working together, include any project where the
Proposer and lead design professional have previously worked together as a
team on a Design-Build project.
3.1.2.7. Provide three referrals or references from other agencies and owners.
3.1.2.8. Experience and qualifications of the structural, mechanical, electrical,
plumbing, HVAC, civil, and any specialty consulting firms participating in the
design effort.
3.1.2.9. Identify proposed subcontractors and your method of subcontractor
selection.
3.1.2.10. Describe each firm’s position within the team and its role in this Project.
3.1.3.
Provide resumes of the key individuals who will be involved in each phase of the
Project.
3.1.3.1. Design-Build Project Manager: Qualifications, resume, and experience with
Design-Build Project for the individual that will be responsible for the
integration of the Project team and Design-Build team leadership. The
Design-Build Project Manager is the primary contact with the Owner.
3.1.3.2. Pre-Construction Services Manager: Qualifications, resume, and experience
with the Design-Build projects for the individual that will perform the pre-
construction services.
3.1.3.3.
Design-Construction Coordinator (Design Manager): Qualifications, resume,
and experience with the Design-Build projects for the individual on the
construction site that will be responsible for coordinating design and
construction efforts and the transition from the design phase to the
construction phase.
3.1.3.4. Designer of Record: Qualifications, resume, and experience with similar
projects of the individual who is responsible for the design. A copy of the
individual’s current professional registration shall be provided.
P a g e | 5 of 10

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

IFB TRAIL PHASE 3-1 Pedestrian Trail Construction Status: Open Time Left:29 days Closing:

State Government of Virginia

Bid Due: 10/29/2020

IFB 21033-JS-1 Route 58 and Manning Bridge Road Improvements Status: Open Time Left:34

State Government of Virginia

Bid Due: 11/04/2020

IFB 548-20-1 Resurfacing Status: Open Time Left:42 days Closing: 11/18/20 10:00 AM Issued:

State Government of Virginia

Bid Due: 11/18/2020

IFB 345-20-1 Resurfacing Status: Open Time Left:42 days Closing: 11/18/20 10:00 AM Issued:

State Government of Virginia

Bid Due: 11/18/2020