Demolition of 1344 E Main, 1108 Clinton, & 722 Riverview

Agency: City of Kalamazoo
State: Michigan
Type of Government: State & Local
Posted Date: Mar 27, 2024
Due Date: Apr 17, 2024
Solicitation No: Reference number: 91240-026.0
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Demolition of 1344 E Main, 1108 Clinton, & 722 Riverview

Closing date April 17, 2024, 03:30 PM

  • Reference number 91240-026.0
  • Status Open
  • Summary The project includes complete demolition and removal of the buildings/structures listed below and restoration of the project site following the general specifications detailed in Section III: SPECIAL INSTRUCTIONS FOR RESIDENTIAL DEMOLITION. SPECIAL INSTRUCTIONS FOR RESIDENTIAL AND LIGHT COMMERCIAL DEMOLITIONS.

VIRTUAL PRE-BID MEETING/INSPECTION on April 4, 2024 @ 9:00 a.m. Local Time

Then proceed to project sites at your own pace, open until 4:00 p.m. Register in advance for this

Zoom meeting: https://us06web.zoom.us/webinar/register/WN_w676ol9HRUGq-ug0v5Na0A

Attachment Preview

Department of Management Services
Purchasing/Risk Management
241 West South Street
Kalamazoo, MI 49007-4796
Phone: 269.337.8020
Fax: 269.337.8500
www.kalamazoocity.org
VIRTUAL PRE-BID MEETING/INSPECTION on April 4, 2024 @ 9:00 a.m. Local Time
Then proceed to project sites at your own pace, open until 4:00 p.m. Register in advance for this
Zoom meeting: https://us06web.zoom.us/webinar/register/WN_w676ol9HRUGq-ug0v5Na0A
INVITATION FOR BID (IFB)
The City of Kalamazoo, Michigan is soliciting sealed bids for:
PROJECT NAME: Demolition of 1344 E Main,
1108 Clinton, & 722 Riverview
IFB ISSUE DATE: March 27, 2024
BID REFERENCE #: 91240-026.0
BID DUE/OPENING DATE: April 17, 2024 @ 3:30 p.m. Local Time (ET)
Facsimile Bids Will Not Be Accepted.
MAILING ADDRESS & INSTRUCTIONS
Mail to:
Purchasing/Risk Management
241 West South Street
Kalamazoo, MI 49007
Questions about this IFB should be directed to:
Department Contact: Roger Iveson
Building Official @ (269) 337-8560 or
ivesonr@kalamazoocity.org
Include on the Envelope the Project Name and Bid Reference Number. All Envelopes Must Be Sealed.
You are invited to submit a bid for this project. Specifications, terms, conditions and instructions for
submitting bids are contained herein. This Invitation for Bid with all pages, documents and attachments
contained herein, or subsequently added to and made a part hereof, submitted as a fully and properly
executed bid shall constitute the contract between the City and the successful bidder when approved and
accepted on behalf of the City by an authorized official or agent of the City. Please review the bid document
as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions to Bidders.
All bidders shall complete and return the Bid and Award page(s) and submit all information requested
herein in order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly
identified and sealed envelope to the Purchasing/Risk Management Division at the above address. BIDS
MUST BE RECEIVED BEFORE THE DUE DATE - LATE BIDS WILL NOT BE CONSIDERED.
The City reserves the right to postpone the bid opening for its own convenience.
TABLE OF CONTENTS
SECTION
PAGE #
APPENDICES
Statement of No Bid
Appendix A
I Instructions to Bidders
1-2
Appendix B – HUD Requirements
II Bid & Award Pages
3-9
Asbestos Report
III Special Instructions
10 - 12
IV Special Requirements & General Conditions 13 - 18
V Indemnity & Insurance
19 - 20
VI Terms & Conditions
21 - 24
CITY OF KALAMAZOO – INVITATION FOR BID
Demolition of 1344 E Main, 1108 Clinton, & 722 Riverview
Bid Reference No: 91240-026.0
STATEMENT OF NO BID
NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this form
immediately. Your response will assist us in evaluating all responses for this important project and to improve our
bid solicitation process.
The Purchasing/Risk Management Division of the City of Kalamazoo wishes to keep its bidders list file up to date.
If, for any reason you cannot supply the commodity/service noted in this bid solicitation, this form must be completed
and returned to remain on the particular bid list for future projects of this type.
If you do not respond to this inquiry within the time set for the bid opening date and time noted, we will assume
that you can no longer supply this commodity/service, and your name will be removed from this bid list.
_____
Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).
_____
Specifications are unclear (explain below).
_____
We are unable to meet specifications.
_____
Insufficient time to respond to the Invitation for Bid.
_____
Our schedule would not permit us to perform.
_____
We are unable to meet bond requirements.
_____
We are unable to meet insurance requirements.
_____
We do not offer this product or service.
_____
Remove us from your bidders list for this commodity or service.
_____
Other (specify below).
REMARKS: ___________________________________________________________________________
______________________________________________________________________________________
SIGNED: _________________________________
NAME: ___________________________________
(Type or Print)
TITLE: __________________________________
DATE: ___________________________________
FIRM NAME: _________________________________________________________________________
(If any)
ADDRESS: _____________________________________________________________________________
(Street address)
(City)
(State)
(Zip)
PHONE: _________________________________
FAX: _____________________________________
EMAIL: ______________________________________________________________________________
CITY OF KALAMAZOO – INVITATION FOR BID
Demolition of 1344 E Main, 1108 Clinton, & 722 Riverview
Page 1
Bid Reference No: 91240-026.0
SECTION I
INSTRUCTIONS TO BIDDERS
1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully examine
the specifications and shall fully inform themselves as to all existing conditions and limitations. The
bidder shall indicate in the bid the sum to cover the cost of all items included on the bid form.
2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or
extension already entered by the bidder on the Bid and Award form is to be altered, it shall be
crossed out and the new unit price or extension entered above or below and initialed by the bidder
with ink. The bid shall be legally signed, and the complete address of the bidder given thereon.
All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by
project name, bid opening date and time. Bids opened by mistake, due to improper identification,
will be so documented and resealed. The Purchasing Division will maintain and guarantee
confidentiality of the contents until the specified opening date and time. Bids submitted
electronically will not be accepted.
3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the
meaning or interpretation of the Invitation for Bids (IFB) and attachments must be requested in
writing, at least 5 business days before the bid opening so a reply may reach all prospective
bidders prior to the submission of bids. Any information given to a prospective bidder concerning
the IFB will be furnished to all prospective bidders as an amendment or addendum to the IFB if
such information would be prejudicial to uninformed bidders. Receipt of amendments or addenda
by a bidder must be acknowledged in the bid by attachment, or by letter or fax received before the
time set for opening of bids. Oral explanation or instructions given prior to the opening will not be
binding.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be
considered in evaluating bids for award. Offered discounts of less than thirty (30) days will be taken
if payment is made within the discount period, even though not considered in evaluation of the bid.
5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized
representative, provided their identity is made known and a receipt is signed for the bid, but only if
the withdrawal is made prior to the exact time set for receipt of bid. No bid may be withdrawn for
at least ninety (90) days after bid opening.
6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or
any changes, insertions or omissions to the terms and conditions, specifications or any other
requirement of this IFB may be considered non-responsive, and at the option of the City, result in
rejection of the alternate bid.
7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for
receipt will not be considered. (Note: The City reserves the right to consider bids that have been
determined by the City to be received late due to mishandling by the City after receipt of the bid and
no award has been made.)
8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall
prevail.
9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:
9.1. Mail your bid, to be received before the bid due date and time indicated in the bid
document, to the City of Kalamazoo at the following address:
CITY OF KALAMAZOO – INVITATION FOR BID
Demolition of 1344 E Main, 1108 Clinton, & 722 Riverview
City of Kalamazoo
Purchasing Division
241 West South Street
Page 2
Bid Reference No: 91240-026.0
Kalamazoo, MI 49007
9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the
bid document.
9.3. Deliver your bid to the Treasurer’s Office Payment Drop Box located in the northwest
corner of City Hall (see photos below) before the bid due date and time indicated in the bid
document.
1. Open drop box located at City Hall.
2. Insert SEALED BID here.
10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the
City of Kalamazoo website within 24 hours after the bid opening date and time at:
https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid
tabulation may extend beyond the 24-hour window.
CITY OF KALAMAZOO – INVITATION FOR BID
Demolition of 1344 E Main, 1108 Clinton, & 722 Riverview
Page 3
Bid Reference No: 91240-026.0
SECTION II
BID AND AWARD
The undersigned having become thoroughly familiar with the project and sites, location conditions
affecting the work and understanding all of the special requirements, terms and condition incorporated
herein, agrees to perform the demolition work in strict accordance with all the requirements of these
documents and all governing statutes, ordinances, rules and regulations as written now and as may be
amended, including but not limited to Chapter 9, Article VI, Sections 9-251 through 9-313 of the City of
Kalamazoo Code of Ordinance and to provide and furnish all the equipment, labor and materials necessary
to complete in a professional manner all work required for the lump sums as stated below:
SCOPE OF WORK/ PROJECT DESCRIPTION
The project includes complete demolition and removal of the buildings/structures listed below and
restoration of the project site following the general specifications detailed in Section III: SPECIAL
INSTRUCTIONS FOR RESIDENTIAL DEMOLITION. SPECIAL INSTRUCTIONS FOR
RESIDENTIAL AND LIGHT COMMERCIAL DEMOLITIONS.
Professional surveys/inspections of these structures have been completed to determine presence, types,
quantities and locations of asbestos-containing materials (ACM), mercury, and household hazardous waste
unless otherwise noted as PACM. A partial report will be distributed to each firm attending the Pre-Bid
Inspection. Proper removal of any and all such materials shall be the responsibility of the successful
demolition bidder and all costs for removal shall be included in the bid for each site. Please invite any
potential sub-contractors to attend pre-bid inspections. All structures are wood frame houses on basement
unless noted otherwise. Area given is total floor area as shown in City Assessor database.
ITEM
ADDRESS/LOCATION
DESCRIPTION
BID AMOUNT
1.
1344 E Main
1133 sq. ft Home
$ ________________
2.
1108 Clinton
1445 sq. ft (Foundation, debris $ ________________
& 300 sq. ft detached garage)
3.
722 Riverview
1368 sq. ft (Foundation, debris $ ________________
& Garage)
GRAND TOTAL OF ALL 3 LINE-ITEM PRICES ABOVE $ ________________
DISCOUNTED TOTAL (if awarded all project sites)
$ ________________
For additional details and specifications, See - Section III: Special Instructions for Residential and
Light Commercial Demolitions; Section IV: Special Requirements - Demolition.
Work shall start within twenty (20) calendar days after receipt of the NOTICE TO PROCEED and the
first line item shall be substantially completed no later than twenty-five (25) calendar days after
commencement. Each additional item for each contract shall be substantially completed within a
maximum of one week after completion of the previous item.
The bidder understands that no work may commence until all bonds, permits, licenses and certificates of
insurance have been obtained and all fees paid. Said documents shall be obtained within ten (10) days
after receipt of NOTICE OF AWARD. The bidder agrees to complete all work detailed herein and to
conform with the terms of this contract and all applicable laws, ordinances, rules and regulations within
the schedule outlined above.

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