Demand Services Contract for Flooring and Carpet On-Call Contractors

Agency: Hall County
State: Georgia
Type of Government: State & Local
Posted Date: Aug 20, 2018
Due Date: Sep 4, 2018
Solicitation No: #39-007
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Bid Documents: Please Login to View Page
Bid Number: #39-007
Bid Title: Demand Services Contract for Flooring and Carpet On-Call Contractors
Category: Bids & Proposals
Status: Open

Description:

REQUEST A BID PACKAGE:


NOTICE - REQUEST FOR QUALIFICATIONS/PROPOSAL

Date Issued: August 20, 2018 RFQ/P #39-007

Sealed submittals from firms will be received by the Purchasing Department of the Hall County Commissioners at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, until 3:00 pm, legally prevailing time, on Tuesday, September 4, 2018, for:

DEMAND SERVICES CONTRACT FOR FLOORING AND CARPET ON-CALL CONTRACTOR

After the time and in a room at the place noted above, the proposals for each commodity will be publicly opened and read. No extension of the bidding period will be made unless officially announced via an addendum to this RFP.

Hall County Board of Commissioners is soliciting proposals for Demand Services Contract for Flooring and Carpet On-Call Contractors to be performed on a task order basis. Services to be provided may include, but is not limited to, providing carpet and flooring materials, and installation services at various County facilities on an as needed basis.

Bid Documents may be obtained by going to our website at hallcounty.org, then clicking on Bids & Proposals in the left hand column. Click on the RFP #39-007 “Demand Services Contract for Flooring and Carpet On-Call Contractor” and fill out the requested information then click submit which will send an automatic request to our office. You can also contact us in the Purchasing Office at 2875 Browns Bridge Rd, 4th Floor, Gainesville, GA 30501 or Phone (770) 535.8270 or Fax (770) 531.7112 to obtain the information at no charge. This is the only official release site for this RFP or any addenda that may be issued for same.

A Bid Bond will not be required with proposal submission nor will Payment and Performance Bonds be required at the signing of the contract. The successful bidder shall provide insurance in the amount of at least one million dollars ($1,000,000.00) as required by Paragraph 17 of the “Terms and Conditions” of these documents.

Firms must submit six (6) copies of their proposal; one (1) of which must be marked as “Original” and five (5) marked as “Copy”. Proposals shall be enclosed in a sealed envelope or box clearly marked with “RFP #39-007 for “Flooring and Carpet On-Call Contractor” in the lower, left corner. Proposals that do not clearly outline responses to each criterion may be eliminated from further consideration. Your submittal must have a signature in its “original form”. Hall County suggests this is provided on an “Introductory Letter”. Failure to sign your proposal in the introductory letter will force your bid to be declared as “non-responsive” and not be considered for award.

All bid responses become the property of the Hall County Board of Commissioners and will not be returned. No proposal may be withdrawn for a period of ninety (90) days after time has been called on the date of opening

All questions regarding the proposal should be directed in writing to Chuck Pinney, Purchasing Supervisor, cpinney@hallcounty.org For security reasons, you must enable JavaScript to view this E-mail address. or Tim Sims, Financial Assets Manager, tsims@hallCounty.org For security reasons, you must enable JavaScript to view this E-mail address. , no later than 5:00pm, August 23, 2018. Answers will be mailed to all firms requesting bids by EOB August 28, 2018 to be fair to all contractors.

All qualification submittals will be evaluated in accordance with applicable Hall County rules, regulations, and laws. Evaluation of vendors submitting statements of qualification for this project will be based on qualifications, experience, and performance on past projects along with references.

This bid will be evaluated using a multi-step process. The first step is to evaluate the proposal and submissions. Factors to be considered in the evaluation include: qualifications of the professional staff, experience on similar services, performance on past contracts, project approach, schedule and references for similar contracts. This step will result in a “short list of qualified contractors”. After the “short list” is compiled, the second step is to schedule interviews with the “short listed” contractors, if necessary. Pricing will be opened only after the short list of contractors has been determined.

The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references, and other subjective criteria as the County may deem necessary, and as the County may determine at its sole discretion. The Undersigned Bidder expressly understands that his/her proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.


Respectfully,

Hall County Board of Commissioners

Tim Sims
Financial Assets Manager

Chuck Pinney
Purchasing Supervisor




Publication Date/Time:
8/20/2018 8:00 AM
Closing Date/Time:
Open Until Contracted
Submittal Information:
REQUEST FOR PROPOSALS
Bid Opening Information:
Tuesday, 9/4/18, @ 3pm
Contact Person:
Chuck Pinney, cpinney@hallcounty.org

or

Tim Sims, tsims@hallcounty.org


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