INVITATION TO RFQ
RFQ NUMBER # 1730
RFQ TITLE: DELINQUENT TAX COLLECTION ATTORNEY
DATE DUE: MARCH 12, 2019
DUE NO LATER THAN 11:00 A.M.
RFQ’s will be opened at the Cameron County Courthouse, 1100 East Monroe Street, Brownsville, Texas in the Purchasing Department
– 3rd Floor – Room # 345 at 11:01 a.m. (as per Purchasing Dept. time clock) on deadline due date. RFQs received later than the date
and time above will not be considered.
Please return ORIGINAL AND SEVEN (7) COPIES RFQ in sealed envelope. Be sure that return envelope shows the RFQ
Number, Description and is marked “SEALED RFQ”.
RETURN RFQ TO:
by U.S. mail or delivered to the office of Purchasing Dept., County Courthouse (Dancy Bldg.)
1100 E. Monroe St, 3rd Floor, Room 345, Brownsville, Texas 78520.
Questions must be submitted by: Monday, February 25, 2019 (e-mail: Mforbes@co.cameron.tx.us )
Any questions, pertaining to the RFQ, must be submitted in writing to the Purchasing Agent. These questions along with all answers
shall be provided to all proposers. Request for Information regarding contractual and specifications matters or Scope of Services
related to this RFQ shall NOT be directed to the County Judge, County Commissioners, or any member of the Evaluation
For additional information or to request addendum email: Mike Forbes or Beverly Findley at email@example.com or
You must sign below in INK; failure to sign WILL disqualify the offer. All prices must be typewritten or written in ink.
Company Name: __________________________________________________________________________
City, State, Zip Code: ________________________________________________________________
Telephone No._____________________Fax No._________________e-mail________________________
Historically Underutilized Business (State of Texas) Certification VID Number:_____________________
Is Proposer’s principal place of Business within Cameron County? Yes - No
How did you find out about this RFQ? ____________________________________(ex: Newspaper, Web, Mail)
(Your signature attests to your offer to provide the goods and/or services in this RFQ according to the published provision of this
RFQ. When an award letter is issued, this RFQ becomes the contract. If a RFQ required specific Contract is to be utilized in
addition to this RFQ, this signed RFQ will become part of that contract. When an additional Contract is required a RFQ award does
not constitute a contract award and RFQ / Contract is not valid until contract is awarded by Commissioners Court (when applicable)
signed by theCounty Judge and a Purchase Order is issued.
Items checked below represent components which comprise this qualifications package. If the item
IS NOT checked, it is NOT APPLICABLE to this RFQ. Offerors are asked to review the package
to be sure that all applicable parts are included. If any portion of the package is missing, notify the Purchasing
Department immediately. It is the Offeror’s responsibility to be familiar with all the Requirements and Specifications. Be
sure you understand the following before you return your RFQ packet.
Your company name, address and your signature (IN INK) should appear on this page.
Instructions to Respondents
You should be familiar with all of the Instructions to Respondents.
This section provides information you must know in order to make an offer properly.
Specifications / Scope of Work
This section contains the detailed description of the product/service sought by the County.
_X__Attachments A, B, C, D, E, F, G, H, I
Be sure to complete these forms and return with packet.
____ Bid Guaranty & Performance Bond Information & Requirements
This form applies only to certain qualifications. All public work contracts over
$25,000 require a Payment Bond and over $100,00 must also have a Performance Bond
in a form approved by the County. Please read carefully and fill our completely.
_X__ Minimum Insurance Requirements
Included when applicable
____ Worker’s Compensation Insurance Coverage Rule 110.110
This requirement is applicable for a building or construction contract.
____ Financial Statement
When this information is required, you must use this form.
Other - Final Reminders To double check before submitting RFQ
____ Is your RFQ sealed with RFQ #, title, Respondent’s Name, & return address, on outside?
____ Did you complete, sign and submit page 1?
____ Did you complete and submit attachments A,B,C, D, E, F, G, H, I ?
____ Did you provide the number of copies as required on the cover page?
____ Did you visit our website for any addendums?
If not interested in responding to this RFQ, please let us know your reasons for deciding not to respond and e-
mail them to: Purchasing@co.cameron.tx.us . Thank you.
____X_____Maintain adequate local office facilities for efficient collection efforts and quality taxpayer service, including up-to-
date computer equipment and software and at least ___ [minimum 15] telephone lines to support County collections
with a sequencer and adequate staff to maintain same, such lines to be incoming lines for inquiry for delinquent
____X_____Maintain legal and support staffing sufficient to efficiently perform the services described herein; after one year
following the execution of this Contract, such staffing shall not fall below a minimum of ___ [minimum 15]
employees, including but not limited to at least ___ [minimum 4] attorneys without the written permission of the
County, allowing for a reasonable time of not more than 30 days to fill vacancies.
___X_____ Attach current insurance certificates to the proposal indicating coverage in the following amounts:
• Professional Liability of not less than $2.5 million
• General Liability - $1 million
• Automotive - $1 million
• Worker’s compensation - $1 million
• Employee theft/crime - $2 million
• Technical systems professional liability - $2 million
____X____ Minimum of five year’s experience collecting delinquent property taxes in the State as demonstrated by response in
If not interested in submitting RFQ please let us know why by feedback at:
I. INSTRUCTIONS FOR SUBMITTING RFQ’S
These General Instructions apply to all offers made to Cameron County, Texas (herein after referred to as “County”) by all prospective vendors
(herein after referred to as “Proposers”) on behalf of Solicitations including, but not limited to, Invitations to RFQ and Requests for Quotes. This
RFQ implies no obligation on the part of Cameron County.
Carefully read all instructions, requirements and specifications. Fill out all forms properly and completely. Submit your RFQ with
all appropriate supplements and/or samples. Prior to returning your sealed RFQ response / submittal, all Addendums - if issued -
should be reviewed and downloaded by entering the County Purchasing web at:
Addendums Column (updated Addendums). These Addendums must be signed and returned with your RFQ in order to avoid
disqualification. All Tabulations can also be viewed and downloaded at this site. Annual award information can be accessed at:
Review this document in its entirety. Be sure your RFQ is complete, and double check your RFQ for accuracy.
GOVERNING FORMS: In the event of any conflict between the terms and provisions of these requirements and the specifications, the
specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, Cameron County’s interpretation
shall govern. Where substitutions are used, they must be of equivalent value or service, and specified by the Proposer as such, in the columns to
the right on the "Minimum Specifications' Forms". The County’s specifications may be exceeded and should be noted by the Proposer as such.
Any RFQ NOT MEETING the Minimum Requirements specified will be rejected.
GOVERNING LAW: This invitation to RFQ is governed by the competitive RFQ requirements of the County Purchasing Act, Texas Local
Government Code, δ262.021 et seq., as amended. Proposers shall comply with all applicable federal, state and local laws and regulations.
Proposers are further advised that these requirements shall be fully governed by the laws of the State of Texas and that Cameron County may
request and rely on advice, decisions and opinions of the Attorney General of Texas and the Civil Legal Division for Commissioners Court
concerning any portion of these requirements.
Questions requiring only clarification of instructions or specifications will be handled verbally. If any question results in a change and/or addition
to this RFQ, the change(s) and/or addition(s) will be forwarded to all proposers involved as soon as possible in the form of a written addendum
only. Verbal changes to RFQ’s must be backed-up by written addendum or written Q/A clarifications which would be posted on County
Purchasing Web site. Without written Addendum or written Q / A clarification, verbal changes to RFQ will not apply.
Sign the Vendor’s Affidavit Notice, complete answers to Attachments A,B, C, D, E , F , G, H, I and return all with your RFQ.
CONFLICT OF INTEREST QUESTIONNAIRE:
For all persons and business entities doing business with Cameron County:
This questionnaire must be submitted with the response to this RFQ and filed in accordance with chapter 176 of the
Local Government Code by a persons and business entities doing business with Cameron County. By law this
questionnaire must be filed with the records administrator of the Cameron County Clerk’s office not later than the 7th
business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006,
Local Government Code.
A person (or entity or both) commits an offense if the person violates Section 176.006, Local Govt. Code.
A vendor commits an offense if the vendor:
(1) is required to file a conflict of interest questionnaire under Section 176.006; and
(A) knowingly fails to file the required questionnaire with the appropriate records administrator not later than 5 p.m. on the
seventh business day after the date on which the vendor becomes aware of the facts that require the filing of the
(B) knowingly fails to file the required questionnaire with the appropriate records administrator not later than 5 p.m. on the
seventh business day after the date on which the vendor becomes aware of an event that would make a statement in a
questionnaire previously filed by the vendor incomplete or inaccurate.
Under Section 176.013, Local Government Code An offense under this section is (1) a Class C misdemeanor if the contract amount
is less than $1 million or if there is no contract amount for the contract; (2) a Class B misdemeanor if the contract amount is at least
$1 million but less than $5 million; or (3) a Class A misdemeanor if the contract amount is at least $5 million.
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this Conflict
of Interest form, you must file with County Clerk’s Office subject to above instructions.
The form can be downloaded at the following web site:
DISCLOSURE OF INTERESTS:
This questionnaire must be filed with the records administrator (County Clerk’s Office) of the local government and no later than
the 7th business day after the person becomes aware of facts that require this statement to be filed. Cameron County, Texas requires
all persons or firms seeking to do business with the County to provide the following information if the person becomes aware of
facts that require this statement to be filed. Every question must be answered. If the question is not applicable, answer with
Please review this entire document, if for any reason there is any information to disclose, relative to any questions in this disclosure
of interest form, you must file with County Clerk’s Office subject to above instructions.
The form can be downloaded at the following web site:
TEXAS ETHICS COMMISSION FORM 1295
All RFQs prior to award or award of Contract by Commissioner’s Court will require that the Texas Ethics Commission (TEC) Form 1295
Electronic (on line) Vendor filing procedure be completed by Vendor.
All Vendors being recommended to Commissioners Court for award or renewal of award on Agenda must register and obtain a TEC Certification
for the specific award . This Certification Form 1295 must be electronically submitted, printed and notarized. Notarized form must be emailed or
delivered to County Purchasing Department making the request for form. This process must be completed prior to Commissioners Court Agenda
for approval consideration of RFQ award. There is no charge for this TEC online process.
Texas Ethics Commission (TEC) Form 1295 must be completed (by firm - on line“New Form 1295 Certificate of Interested Parties Electronic
Filing Application” Site at:
If any Vendors have questions as to TEC Form 1295 visit the County Purchasing Web site left column tab “ Vendor – TEC Form 1295” for
more information. TEC Web site links can be found at this location including Question / Answers and Video instructions.
Respondents SHALL SUBMIT RESPONSES TO THIS RFQ ON THE FORM PROVIDED, SIGN THE VENDOR AFFIDAVIT,
AND RETURN ENTIRE RFQ PACKET. In the event of inclement weather and County Offices are officially closed on a RFO deadline day,
RFQ’s will be received unit 2:00 p.m. of the next business day. Qualifications will be opened at the Cameron County Courthouse, 1100
East Monroe Street, Brownsville, Texas in the Purchasing Department – 3rd Floor – Room # 345 (as per Purchasing Dept. time clock.