Del Tech Athletics Apparel and Equipment

Agency: State Government of Delaware
State: Delaware
Type of Government: State & Local
NAICS Category:
  • 315210 - Cut and Sew Apparel Contractors
  • 315990 - Apparel Accessories and Other Apparel Manufacturing
  • 323113 - Commercial Screen Printing
Posted Date: Oct 19, 2020
Due Date: Nov 19, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Solicitation Details
Bid Status Details
for
Del Tech Athletics Apparel and Equipment,
DTCC21260-ATHLETICS
Solicitation Ad Date 10/19/2020
Deadline for Bid Responses 11/19/2020 at 12:00 p.m. Local Time
Supporting Documents RFP - Materiel and Nonprofessional Services
Appendix B - Pricing
Contact Information michael.ryan@dtcc.edu

Attachment Preview

State of Delaware
Del Tech Athletics Apparel and Equipment
Request for Proposal
Contract No. DTCC21260-ATHLETICS
October 19, 2020
- Deadline to Respond -
November 19, 2020
12:00 PM (Local Time)
Version: November 15, 2019
STATE OF DELAWARE
Delaware Technical Community College
CONTRACT NO. DTCC21260-ATHLETICS
ALL VENDORS:
The enclosed packet contains a "REQUEST FOR PROPOSAL" for Del Tech Athletics Apparel and Equipment.
The proposal consists of the following:
Contents:
I.
INTRODUCTION
II. SCOPE OF WORK
III. FORMAT FOR PROPOSAL
IV. PROPOSAL EVALUATION PROCEDURES
V. MANDATORY PREBID MEETING
VI. DEFINITIONS AND GENERAL PROVISIONS
VII. PROPOSAL REPLY SECTION
ATTACHMENTS
Appendix A – STATEMENT OF WORK AND TECHNICAL SPECIFICATIONS
Appendix B – PRICING FORMS
** Ctrl+Click on the headings above will take you directly to the section.
In order for your proposal to be considered, the Proposal Reply Section shall be executed completely and correctly
and returned in a sealed envelope clearly displaying the contract number and vendor name by November 19,
2020 at 12:00 PM (Local Time) to be considered.
Proposals must be mailed to:
Delaware Technical Community College
Office of the President
Attn: Michael Ryan, Athletics
100 Campus Dr. Building #1000
Dover, DE 19904
Please review and follow the information and instructions contained in the General Provisions and this Request for
Proposal (RFP). Should you need additional information, please call Michael Ryan at 302-547-7691 or email
Michael.ryan@dtcc.edu.
2
STATE OF DELAWARE
Delaware Technical Community College
I. INTRODUCTION
A. PURPOSE
The purpose of this Request for Proposal is to obtain sealed proposals to provide athletic apparel and
equipment to Del Tech Athletics. It is the goal of this Request for Proposal to identify a vendor(s) and
execute a contract to purchase athletic apparel and equipment.
1. COMPETITIVE SEALED PROPOSAL
It has been determined by Delaware Technical Community College, pursuant to Delaware Code Title
29, Chapter 6924 (a) that this solicitation be offered as a request for competitive sealed proposals
because the use of competitive sealed bidding is not practical and/or not in the best interest of the
State. The use of competitive sealed proposals is necessary to:
Use a contract other than a fixed-price type; or
Conduct oral or written discussions with vendors concerning technical and price aspects of their
proposals; or
Afford vendors an opportunity to revise their proposals through best and final offers; or
Compare the different price, quality and contractual factors of the proposals submitted; or
Award a contract in which price is not the determining factor.
2. CONTRACT REQUIREMENTS
This contract will be issued to purchase athletic apparel and equipment.
Pursuant to 29 Del. C. §6904(e) respectively, if no state contract exists for a certain good or service,
covered agencies may procure that certain good or service under another agency's contract so long
as the arrangement is agreeable to all parties. Agencies, other than covered agencies, may also
procure such goods or services under another agency's contract when the arrangement is agreeable
to all parties.
3. MULTIPLE SOURCE AWARD
The Agency reserves the right to award this contract to more than one vendor pursuant to 29 Del.C.
§6926.
4. POTENTIAL CONTRACT OVERLAP
Vendors shall be advised that the State, at its sole discretion, shall retain the right to solicit for goods
and/or services as required by its agencies and as it serves the best interest of the State. As needs
are identified, there may exist instances where contract deliverables, and/or goods or services to be
solicited and subsequently awarded, overlap previous awards. The State reserves the right to reject
any or all bids in whole or in part, to make partial awards, to award to multiple vendors during the
same period, to award by types, on a zone-by-zone basis or on an item-by-item or lump sum basis
item by item, or lump sum total, whichever may be most advantageous to the State of Delaware.
5. SUPPLEMENTAL SOLICITATION
The State reserves the right to advertise a supplemental solicitation during the term of the Agreement if
deemed in the best interest of the State.
3
STATE OF DELAWARE
Delaware Technical Community College
6. CONTRACT PERIOD
Each Vendor’s contract shall be valid for a three (3) year contract term period from December 15, 2020
– December 14, 2023. Each contract may be renewed for two (2) one (1) year periods through
negotiation between the Vendor and Delaware Technical and Community College. Negotiation may be
initiated no later than ninety (90) days prior to the termination of the current agreement.
The State reserves the right to extend this contract on a month-to-month basis for a period of up to three
months after the term of the full contract has been completed.
B. KEY RFP DATES/MILESTONES
The following dates and milestones apply to this RFP and subsequent contract award. Vendors are advised
that these dates and milestones are not absolute and may change due to unplanned events during the bid
proposal and award process.
Activity
RFP Availability to Vendors
Mandatory Pre-bid Conference
Written Questions Due No Later Than (NLT)
Written Answers Due/Posted to Website NLT
Proposals Due NLT
Public Proposal Opening via Zoom
Proposal Evaluation/Presentations as required
Vendor Best & Final Discussions, as required
Contract Award
Due Date
10/19/2020
NA
11/2/2020 at 4:00 p.m.
11/6/2020 at 4:00 p.m.
11/19/2020 at 12:00pm
11/19/2020 at 1:00pm via Zoom link below
TBD
TBD
Will occur within 90 days of bid opening
Due to the on-going COVID-19 pandemic, the Public Proposal Opening will be held via electronic means. The public
can participate via the Zoom platform or by dialing into the meeting. The information to participate is as follows:
Zoom Link: https://dtcc.zoom.us/j/94923908580?pwd=c0NGY0swUnhrTGZRNjRJWm1KM09pUT0Meeting
ID: 949 2390 8580Passcode: 328231
One tap mobile
+13017158592,,94923908580# US (Germantown)
+13126266799,,94923908580# US (Chicago)
Dial by your location
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 929 436 2866 US (New York)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
Meeting ID: 949 2390 8580
Find your local number: https://dtcc.zoom.us/u/ay3UBE3zZ
Join by SIP
94923908580@zoomcrc.com
4
STATE OF DELAWARE
Delaware Technical Community College
C. INQUIRIES & QUESTIONS
We welcome your interest in working with us, and we will be pleased to answer any questions you may have
in formulating your response to this Request for Proposal.
All questions with regard to the interpretation of this solicitation, drawings, or specifications, or any other
aspect of this RFP must be received in writing by November 2, 2020 at 4:00 p.m.. All questions will be
answered in writing by November 6, 2020 at 4:00 p.m. and posted on http://bids.delaware.gov/ website. All
questions must make specific reference to the section(s) and page numbers from this RFP where applicable.
Oral explanations or instructions will not be binding.
D. RFP DESIGNATED CONTACT
All requests, questions, or other communications about this RFP shall be made in writing to the State of
Delaware. Address all communications to the person listed below; communications made to other State
of Delaware personnel or attempting to ask questions by phone or in person will not be allowed or
recognized as valid and may disqualify the vendor. Vendors should rely only on written statements issued
by the RFP designated contact.
Michael Ryan, Collegewide Director of Athletics
Delaware Technical and Community College - Athletics
Office of the President
100 Campus Dr. Building 1000
Dover, DE 19904
michael.ryan@dtcc.edu
To ensure that written requests are received and answered in a timely manner, electronic mail (e-mail)
correspondence is acceptable, but other forms of delivery, such as postal and courier services can also
be used.
E. CONTACT WITH STATE EMPLOYEE
Direct contact with State of Delaware employees other than the State of Delaware Designated Contact
regarding this RFP is expressly prohibited without prior consent. Vendors directly contacting State of
Delaware employees risk elimination of their proposal from further consideration. Exceptions exist only
for organizations currently doing business in the State who require contact in the normal course of doing
that business.
II. SCOPE OF WORK
A. OVERVIEW
The Vendor(s) shall provide all information to supplement the State of Delaware’s need for Del Tech
Athletics Apparel and Equipment as described herein. The contract will require the Vendor(s) to cooperate
with the ordering agency to ensure the State receives the most current state-of-the-art material and/or
services.
Delaware Technical Community College solicits proposals from qualified vendors for athletic apparel and
equipment. Items that the College is looking to purchase includes but is not limited to:
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