69-05DEC19- Grading MKT Trail - Term and Supply

Agency: Boone County
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
  • 237990 - Other Heavy and Civil Engineering Construction
Posted Date: Nov 13, 2019
Due Date: Dec 5, 2019
Solicitation No: 69-05DEC19
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
69-05DEC19
69-05DEC19- Grading MKT Trail - Term and Supply

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Request for Bid (RFB)
Boone County Purchasing
613 E. Ash Street, Room 113
Columbia, MO 65201
Robert Wilson, Buyer
(573) 886-4393 – Fax: (573) 886-4390
Email: rwilson@boonecountymo.org
Bid Number: 69-05DEC19
Commodity Title: Grading MKT Trail
DIRECT BID FORMAT OR SUBMISSION QUESTIONS TO THE PURCHASING DEPARTMENT
Day / Date:
Time:
Location / Mail Address:
Directions:
Bid Submission Address and Deadline – Bid Closing
Thursday – December 5, 2019
10:30 A.M. (Bids received after this time will be returned
unopened)
Boone County Purchasing Department
Boone County Annex Building
613 E. Ash, Room 111
Columbia, MO 65201
The Purchasing Office is located on the Northeast corner at 7th and
Ash Street. Enter the building from the South Side. Wheelchair
accessible entrance is available.
Day / Date:
Time:
Location / Address:
Bid Opening
Thursday – December 5, 2019
10:30 A.M. C.S.T.
Boone County Purchasing Department
Boone County Annex Building
613 E. Ash, Room 111
Columbia, MO 65201
Bid Contents
1.0: Introduction & General Conditions of Bidding
2.0: Primary Specifications
3.0: Response Presentation and Review
4.0: Response Form
Debarment Certificate
Certification of Individual Bidder
Affidavit
Work Authorization Certification
Standard Terms and Conditions
Statement of Bidder’s Qualifications
69-05DEC19
Page
1
November 13, 2019
County of Boone
Purchasing Department
1.1.
1.2.
1.2.1.
1.2.2.
1.2.3.
1.2.4.
1.3.
1.3.1.
1.3.2.
1.4.
1.5.
Introduction and General Conditions of Bidding
INVITATION - The County of Boone, through its Purchasing Department, invites responses, which
offer to provide the goods and/or services identified on the title page, and described in greater detail
in Section 2.
DEFINITIONS
County - This term refers to the County of Boone, a duly organized public entity. It may also be
used as a pronoun for various subsets of the County organization, including, as the context will
indicate:
Purchasing - The Purchasing Department, including its Purchasing Director and staff.
Department(s) or Office(s) - The County Department/s or Office(s) for which this Bid is prepared,
and which will be the end user(s) of the goods and/or services sought.
Designee - The County employee(s) assigned as your primary contact(s) for interaction regarding
Contract performance.
Bidder / Contractor / Supplier - These terms refer generally to businesses having some sort of
relationship to or with us. The term may apply differently to different classes of entities, as the
context will indicate.
Bidder - Any business entity submitting a response to this Bid. Suppliers, which may be invited to
respond, or which express interest in this bid, but which do not submit a response, have no
obligations with respect to the bid requirements.
Contractor - The Bidder whose response to this bid is found by Purchasing to meet the best interests
of the County. The Contractor will be selected for award and will enter into a Contract for provision
of the goods and/or services described in the Bid.
Supplier - All business(s) entities which may provide the subject goods and/or services.
Bid - This entire document, including attachments. A Bid may be used to solicit various kinds of
information. The kind of information this Bid seeks is indicated by the title appearing at the top of
the first page. A “Request for Bid” is used when the need is well defined. A “Request for Proposal”
is used when the County will consider solutions, which may vary significantly from each other or
from the County’s initial expectations.
Response - The written, sealed document submitted according to the Bid instructions.
BID CLARIFICATION - Questions regarding this Bid should be directed in writing, preferably by
fax or e-mail, to the Purchasing Department. Answers, citing the question asked but not identifying
the questioner, will be distributed simultaneously to all known prospective Bidders. Note: Written
requirements in the Bid or its Amendments are binding, but any oral communications between
County and Bidder are not.
Bidder Responsibility - The Bidder is expected to be thoroughly familiar with all specifications and
requirements of this Bid. Bidder’s failure or omission to examine any relevant form, article, site or
document will not relieve them from any obligation regarding this Bid. By submitting a Response,
Bidder is presumed to concur with all terms, conditions and specifications of this Bid.
Bid Amendment - If it becomes evident that this Bid must be amended, the Purchasing Department
will issue a formal written Amendment to all known prospective Bidders. If necessary, a new due
date will be established.
AWARD - Award will be made to the Bidder(s) whose offer(s) provide the greatest value to the
County from the standpoint of suitability to purpose, quality, service, previous experience, price,
lifecycle cost, ability to deliver, or for any other reason deemed by Purchasing to be in the best
interest of the County. Thus, the result will not be determined by price alone. The County will be
seeking the least costly outcome that meets the County needs as interpreted by the County. The
County also reserves the right to not award any item or group of items if the services can be obtained
from cooperative MMPPC or other governmental contracts under more favorable terms.
CONTRACT EXECUTION - This Bid and the Contractor’s Response will be made part of any
resultant Contract and will be incorporated in the Contract as set forth, verbatim.
69-05DEC19
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2
November 13, 2019
1.5.1.
1.6.
Precedence - In the event of contradictions or conflicts between the provisions of the documents
comprising this Contract, they will be resolved by giving precedence in the following order:
1) the provisions of the Contract (as it may be amended);
2) the provisions of the Bid;
3) the provisions of the Bidder’s Response.
COMPLIANCE WITH STANDARD TERMS AND CONDITIONS - Bidder agrees to be bound
by the County’s standard “boilerplate” terms and conditions for Contracts, a sample of which is
attached to this Bid.
69-05DEC19
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3
November 13, 2019
County of Boone
________
Purchasing Department
2.
2.1.
2.1.1.
2.1.2.
2.1.3.
2.1.4.
2.1.5.
2.1.6.
2.1.7.
2.2.
2.2.1.
2.2.2.
2.2.3.
2.2.4.
2.2.5.
2.2.6.
Primary Specifications
ITEMS/SERVICES TO BE PROVIDED – Boone County, hereafter referred to as “County”,
proposes to contract with an individual(s) or organization(s), hereinafter referred to as “Contractor”
for a Term and Supply contract for the furnishing of labor and equipment for grading of Boone
County’s portion of the MKT Trail, 3662 Scott Boulevard, Columbia, Missouri, and occasional
grading and excavating work at other Boone County Properties.
Scope of Work – Provide labor and equipment to perform grading leveling and compacting of
surface rock and culvert work on the 4.2 miles of MKT trail and at other facilities owned by Boone
County Government. The County estimates that grading of the trail will be required two times per
year in the spring and in the fall. The County anticipates each occurrence to be approximately one to
two days in duration. Ditching and other related work will be on an as needed basis. These
estimates do not imply a guaranteed amount of work. The County will determine the frequency and
extent of the work and reserves the right to use other methods to accomplish the work as it deems
appropriate. The County will provide rock hauled by in-house staff or another vendor.
Contract Duration - The Term and Supply Contract period shall be from January 1, 2020 through
December 31, 2020 and may be automatically renewed for up to an additional four (4) one-year
periods unless canceled by the Purchasing Director in writing prior to a renewal term.
Contract Documents - The successful bidder(s) shall be obligated to enter into a written contract
with the County within thirty (30) days of award on contract forms provided by the County. If
bidders desire to contract under their own written agreement, any such proposed agreement shall be
submitted in blank with their bid. County reserves the right to modify any proposed form agreement
or withdraw its award to a successful bidder if any proposed agreement contains terms and
conditions inconsistent with its bid or are unacceptable to County legal counsel.
Contract Extension - The County Purchasing Director may exercise the option to extend the
contract on a month-to-month basis for a maximum of 6 months from the date of the third contract
renewal period expiration if it is deemed to be in the best interest of Boone County.
Inspection of Facilities: It is the bidder’s responsibility to become fully informed as to where
services are to be provided and/or the nature and extent of the work required and its relation to any
other work in the area include possible interference from other site activities.
Sub-Contractors: No subcontractors shall be used without prior approval of the Facilities
Maintenance Director.
Contractor Qualifications and Experience: The Contractor to whom a Grading Services contract is
awarded must provide evidence that they have past experience in the type of work as outlined in the
attached specifications for a minimum of three years.
TECHNICAL SPECIFICATIONS:
Motor Grader and Operator - Motor Grader shall be equivalent in size and performance to a
Caterpillar 140 with a minimum 10’ blade.
Tractor with 8-foot Box Blade and Operator – Tractor shall be equivalent to a Ford 9N and shall
be equipped with a 3-point hitch. The width of the Box Blade must be 8’ since the equipment must
be able to cross narrow bridges.
Roller and Operator – Smooth drum vibratory roller shall be equivalent to a Dynapac CC122.
Backhoe and Operator – Backhoe shall be equivalent to a John Deere 310 with standard front
loader and backhoe buckets.
Skid Steer Loader – Skid Steer shall be equivalent to a Case 90XT.
Dozer/Loader – Dozer shall be equivalent to a CAT D-5.
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November 13, 2019
2.2.7.
2.2.8.
2.2.9.
2.2.10.
2.3.
2.3.1.
2.3.2.
2.3.3.
2.3.4.
2.3.5.
2.3.6.
2.3.7.
2.4.
2.5.
Mobilization – Mobilization fees shall cover all costs associated with transporting scheduled labor
and equipment to and from the site for each event. An event is work conducted within one day or
consecutive workdays. Workdays planned to be consecutive but interrupted by weather, mechanical
breakdown, contractor scheduling conflicts, or other occurrences beyond the control of the County
will count as one event. Contractor shall bid a unit price per mile for mobilization. The County shall
calculate the mobilization fee for each piece of scheduled equipment by multiplying the contract rate
and the round-trip mileage from contractor’s shop to the job site. For purposes of this bid, contractor
shall indicate the round-trip mileage to the MKT trail terminus at McBaine. If the work site is
another County facility, the County shall calculate fees according to the bid unit price per mile and
actual round-trip mileage. Equipment may be stored overnight on site by prior arrangement with the
Director of Facilities Maintenance. County assumes no liability for equipment stored on site or while
in use.
Compensation – Compensation at the hourly rate will begin when work commences on site. County
will compensate for actual hours worked by each piece of equipment according to the contract rate.
County will not compensate while equipment is on standby. Compensation for equipment in use will
include time for delays incidental to the work such as waiting for materials or for staff to move signs.
County will guaranty a minimum payment of two hours provided that the County requested the
equipment to be on site and that the equipment and operator was available for service.
Hours of Work – Hours of work must be coordinated with the Director of Facilities Maintenance
before commencement. Work will begin within seven calendar days of notification unless otherwise
arranged. The County anticipates most work to be done between the hours of 6:00am to 6:00pm,
Monday through Friday. The County will pay a premium rate for hours greater than eight hours in
any given workday or for weekend work.
Work Zone Signage - Contractor is responsible for all signage or barriers. Minimum signage shall
be 36” square with black letters placed on the diagonal on an orange field warning of work ahead
placed on stands at each end of the trail and within 500 feet each direction of the work zone. County
staff will be available to assist with the signage and flagging.
CONTRACTOR’S RESPONSIBILITIES -
Contractor shall provide well-maintained equipment and skilled operators.
Contractor shall provide all fuel for the equipment and all repair work to the equipment.
Contractor shall coordinate all work with the Director of Facilities Maintenance.
Contractor shall follow all state, federal, and local requirements unless these specifications note
exceptions.
Contractor shall exercise caution when working near marked utilities. County will schedule
underground utility locates before any excavation work.
Contractor shall repair or make satisfactory restitution for any damage to the property of others.
Contractor shall be aware that pedestrians and bicyclists will be using the trail and take necessary
precautions and minimize inconvenience.
PREVAILING WAGE – This work is considered maintenance and is therefore not subject to the
prevailing wage.
Insurance Requirements: The Contractor shall not commence work under this contract until they
have obtained all insurance required under this paragraph and the Certificate of Insurance has been
approved by the County, nor shall the Contractor allow any subcontractor to commence work on
their subcontract until all similar insurance required of subcontractor has been so obtained and
approved. All policies shall be in amounts, form and companies satisfactory to the County which
must carry an A-6 or better rating as listed in the A.M. Best or equivalent rating guide.
69-05DEC19
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November 13, 2019

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