Database Storage Refresh

Agency:	University of Florida
State:	Florida
Type of Government:	State & Local
NAICS Category:	541519 - Other Computer Related Services
Posted Date:	Jan 11, 2023
Due Date:	Feb 14, 2023
Solicitation No:	ITN23NH-120
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PROCUREMENT SERVICES

Invitation to Negotiate for

UFIT Database Storage Refresh

Please mark all proposal submission envelopes with the

following information:

ITN23NH-120

Opening 02/14/2023 at 3:00 PM ET

Rev. 7/8/22

Contents

1.0 STATEMENT AND SCOPE OF WORK ............................................................................................ 5

1.1 Summary..................................................................................................................................... 5

1.2 Scope of Work............................................................................................................................ 5

1.3 Term of Agreement .................................................................................................................... 8

1.4 Coverage and Participation ...................................................................................................... 8

1.5 University Demographics ......................................................................................................... 9

2.0 EVALUATION PROCESS AND METHOD OF AWARD................................................................. 10

2.1 Method of Award ................................................................................................................... 10

2.2 Selection, Negotiation, Additional Information .................................................................. 11

2.3 Pre-Award Presentations...................................................................................................... 11

2.4 Pre-Award Negotiations ........................................................................................................ 11

2.5 Vendor Protest Procedure; Notice of Proposal Protest Bonding Requirement ............. 11

2.6 Contractual Intent/Right to Terminate and Recommence ITN Process ........................... 11

2.7 Effective Period of Proposals............................................................................................... 12

2.8 Proposal Acceptance/Rejection........................................................................................... 12

2.9 Errors and Omissions in Vendors Proposals..................................................................... 12

2.10 Determination of and Information Concerning Vendor’s Qualifications ......................... 12

2.11 Apparently Conflicting Information Obtained by Vendor.................................................. 12

2.12 Rejection of Vendor Counter-offers, Stipulations and Other Exceptions ....................... 12

2.13 Vendor’s Need to Use Proprietary Rights of the University ............................................. 13

2.14 Public Record ........................................................................................................................ 13

3.0 SCHEDULE OF EVENTS ................................................................................................................ 13

3.1 Pre-Proposal Conference........................................................................................................ 13

3.2 Pre-Proposal Site Visit ............................................................................................................ 13

3.3 Special Accommodations ....................................................................................................... 13

4.0 PROPOSAL RESPONSE AND PREPARATION INSTRUCTIONS................................................ 14

4.1 Proposal Format Organization ............................................................................................... 14

4.1.1 Response Format .................................................................................................................. 14

4.1.2 Number of Proposal Copies to be Furnished ..................................................................... 16

4.1.3 Bindings and Marking ........................................................................................................... 16

4.1.4 Marking of Envelopes ........................................................................................................... 16

4.1.5 Proposal Costs ...................................................................................................................... 16

4.1.6 Faxes or Emails Not Accepted ............................................................................................. 16

4.2 Requirements of Proposer for Response ........................................................................... 16

4.2.1 Original ITN Document.......................................................................................................... 16

4.2.2 Vendor’s Understanding of the ITN ..................................................................................... 16

4.2.3 University Provides Information in Good Faith without Liability ..................................... 17

4.2.4 Verbal versus Written Communication ............................................................................... 17

4.2.5 Questions, Communications and Inquires between the University and Vendors.......... 17

4.2.6 Addenda and the University’s Response to Communications from Vendor .................. 18

4.2.7 Pricing..................................................................................................................................... 18

4.2.8 Revisions to the ITN .............................................................................................................. 18

4.2.9 Attention to Terms and Conditions ..................................................................................... 19

4.2.10 Required Signature ............................................................................................................... 19

4.2.11 Authority to Negotiate ........................................................................................................... 19

Rev. 10-5-2020

4.2.12 Collusion Prohibited ............................................................................................................. 19

4.2.13 Improper Business Relationships/Conflict of Interest Prohibited ................................... 20

4.2.14 Corrections, Changes, and Providing Information on Forms within the ITN .................. 20

4.2.15 Performance and Payment Bond – (Depends on commodity) ......................................... 20

4.2.16 Anti-Kickback......................................................................................................................... 20

4.2.17 Withdrawal of ITN .................................................................................................................. 20

4.2.18 University’s Right to Use Vendor’s Ideas/Proprietary Information .................................. 20

5.0 DEFINITIONS................................................................................................................................... 21

5.1 Agreement/Contract ................................................................................................................ 21

5.2 Customer .................................................................................................................................. 21

5.3 May, Should.............................................................................................................................. 21

5.4 Must, Shall, Will ....................................................................................................................... 21

5.5 Proposal.................................................................................................................................... 22

5.6 Proprietary Information........................................................................................................... 22

5.7 Provider .................................................................................................................................... 22

5.8 Invitation to Negotiate (ITN).................................................................................................... 22

5.9 Respondent .............................................................................................................................. 22

5.10 Response.................................................................................................................................. 22

5.11 Successful Vendor .................................................................................................................. 22

5.12 Supplement Agreement .......................................................................................................... 22

5.13 Supplier..................................................................................................................................... 22

5.14 University of Florida, UF or University .................................................................................. 22

5.15 Vendor....................................................................................................................................... 22

5.16 Vendor’s Proposal ................................................................................................................... 23

5.17 Vendor’s Response ................................................................................................................. 23

6.0 AGREEMENT TERMS AND CONDITIONS .................................................................................... 27

6.1 Actions of Successful Vendor................................................................................................ 27

6.2 Advertising ............................................................................................................................... 27

6.3 Americans with Disabilities Act ............................................................................................. 27

6.4 Certification .............................................................................................................................. 27

6.5 Conflict of Interest ................................................................................................................... 27

6.6 Discrimination .......................................................................................................................... 28

6.7 Drug Free Workplace............................................................................................................... 28

6.8 Equal Opportunity ................................................................................................................... 28

6.9 Federal, State, and Local Laws and Regulations ................................................................. 28

6.10 E-Verify Compliance; Unauthorized Alien Workers ............................................................. 29

6.11 Inspection, Audit and Reporting ............................................................................................ 29

6.12 Liens.......................................................................................................................................... 29

6.13 Modifications............................................................................................................................ 29

6.14 Non-Discrimination.................................................................................................................. 30

6.15 Ownership of Documents ....................................................................................................... 30

6.16 Sales and Use Tax ................................................................................................................... 30

6.17 Sexual Harassment.................................................................................................................. 30

6.18 Supplier Diversity Program .................................................................................................... 30

6.19 Tobacco Free Campus Policy ................................................................................................ 30

6.20 Sustainability Preferences...................................................................................................... 31

6.21 Assignment-Delegation........................................................................................................... 31

6.22 Assignment of Anti-Trust Overcharge Claims...................................................................... 31

6.23 Date for Reckoning Prompt-Payment Discount ................................................................... 31

6.24 Force Majeure .......................................................................................................................... 31

6.25 Furnish and Install .................................................................................................................. 31

6.26 Indemnification/Hold Harmless; Liability .............................................................................. 32

Rev. 10-5-2020

6.27 Insurance Requirements......................................................................................................... 32

6.28 Protection of Property ............................................................................................................. 34

6.29 Labor Disputes......................................................................................................................... 34

6.30 Laws and Regulations............................................................................................................. 34

6.31 No Replacement of Defective Tender .................................................................................... 34

6.32 No Waiver of Right by the University .................................................................................... 35

6.33 Notice to Vendors of Asbestos-Containing Materials in University Buildings ................. 35

6.34 Parking and Identification Badges......................................................................................... 35

6.35 Payment Terms ........................................................................................................................ 35

6.36 Price Adjustment ..................................................................................................................... 35

6.37 Prior Course of Dealings......................................................................................................... 36

6.38 Intentionally Omitted ............................................................................................................... 36

6.39 Public Entity Crime .................................................................................................................. 36

6.40 Public Records......................................................................................................................... 36

6.41 Referencing of Orders ............................................................................................................. 37

6.42 Remedies and Applicable Law ............................................................................................... 37

6.43 Right of Inspection .................................................................................................................. 37

6.44 Right of Offset .......................................................................................................................... 37

6.45 Shipment Under Reservation Prohibited .............................................................................. 37

6.46 Specifications: Brand Name or Acceptable Alternate ......................................................... 37

6.47 Successful Vendor to Package Goods .................................................................................. 38

6.48 Termination .............................................................................................................................. 38

6.48.1 Convenience .......................................................................................................................... 38

6.48.2 Default..................................................................................................................................... 38

6.48.3 Gratuities ................................................................................................................................ 38

6.48.4 Insolvency .............................................................................................................................. 39

6.48.5 Lack of Funds ........................................................................................................................ 39

6.48.6 Stop Work Order .................................................................................................................... 39

6.48.7 Suspension or Debarment.................................................................................................... 39

6.48.8 Continuation of Performance Through Termination ......................................................... 39

6.49 Title and Risk of Loss.............................................................................................................. 40

6.50 Warranties ................................................................................................................................ 40

6.51 Payment Card Industry Data Security Standard. ................................................................. 40

6.52 Payment and Invoice Information .......................................................................................... 40

6.53 Travel ........................................................................................................................................ 40

6.54 State Purchasing Requirements ............................................................................................ 40

6.55 Notices ...................................................................................................................................... 41

6.56 Ownership of Work .................................................................................................................. 41

6.57 Access to Work ........................................................................................................................ 41

6.58 Independent Contractor .......................................................................................................... 42

6.59 No Use of Name/Logos/Public Statements ........................................................................... 42

6.60 Time of the Essence ................................................................................................................ 42

6.61 Construction ............................................................................................................................ 42

7.0 Certifications and Forms ........................................................................................................ 43

7.1 Certification of Proposal ......................................................................................................... 43

Rev. 10-5-2020

ITN23NH-120

1.0 STATEMENT AND SCOPE OF WORK

1.1 Summary

The University of Florida (UF) is seeking proposals from vendors for a complete block storage

solution including hardware, support, potential installation and professional services, as part of

the standard five-year equipment refresh cycle.

The current Storage deployment consists of Dell XIO and RecoverPoint hardware appliances,

located in two Gainesville datacenters. This solution supports relational database services on

nine Oracle RAC hosts and four MSSQL hosts at each UF Datacenter. The hosts and storage are

connected via dual FibreChannel (FC) fabrics stretching between the datacenters. The hosts are

connected via 8G and 16G FC HBAs.

The current replication solution between our two datacenters is handled by Oracle DataGuard

and MSSQL AlwaysOn. However, there are other use cases for storage array replication, which

are indicated below in the Technical Specifications.

1.2 Scope of Work

The vendor will provide a system which meets or exceeds the specifications listed below. The

proposal will include design elements for a highly available and redundant system across two (2) on-

premises datacenters, eight (8) km apart, with 99.999% uptime. Design requirements of high

availability will include no single points of failure. The proposal will include a scaled lab environment

for testing of software upgrades, changes, replication, and failover.

In addition to the hardware and design element, the proposal will include a separate professional

services statement of work for the vendor to perform the complete installation for the replacement

project. The statement of work will detail all the steps for install and configuration and any UF

resources needed for the engagement. UF will make the ultimate determination as to who will install

the system.

The proposal shall at a minimum separate out the following sections:

1. Primary site (hardware, software, and all components)

2. Secondary site (hardware, software, and all components)

3. Primary site lab/test (hardware, software, and all components)

4. Professional Service SOW for installation and configuration/deployment of the solution at all

applicable sites

5. Storage Capacity Growth of 20% quotes for both sites to be executed as needed through term

and option years.

6. Maintenance and Support extension quotes for all components to be executed in option years 1

and 2.

As part of the evaluation process, the vendor will provide a test platform that mirrors the proposed

system. A scaled down platform is acceptable as long as all system components are included, and

all requirement testing can be conducted. As part of the evaluation process, UF requires a five-day

period of hands-on access to the proposed system. This can be conducted either via remote access

to equipment located in a vendor lab, or physically in our datacenter(s) via temporary vendor

equipment installation.

1.2.1 Technical Specifications

The bracketed numbers at the end of each required feature references the Section 2.1 Evaluation

Criteria.

Rev. 10-5-2021

Bid Number	Bid Opening Date	Bid Name	Attachments	Addenda	Buyer
ITN23NH-120	February 14, 2023 at 3:00 PM	Database Storage Refresh	N/A	N/A	Nicola Heredia

Database Storage Refresh

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