24-D-00004 Facility Condition Assessment - Tampa Convention Center

Agency: City of Tampa
State: Florida
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 561210 - Facilities Support Services
Posted Date: Mar 14, 2024
Due Date: Apr 18, 2024
Solicitation No: RFQ-23-C-00004
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Posted: Thursday, March 14, 2024
Updated: Thursday, March 14, 2024 - 12:15 pm
Submission Deadline: BEFORE 2 P.M., Thursday, April 18, 2024
Pre-Submission Conference: Room 301 of the Convention Center at 333 South Franklin Street, Tampa, FL 33602
Addenda:
Documents:

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24-D-00004 Facility Condition Assessment - Tampa Convention Center
CITY OF TAMPA, FLORIDA - RFQ
c/o Contract Administration Department
306 East Jackson Street #280A4N
Tampa, Florida 33602
PUBLIC ANNOUNCEMENT IN COMPLIANCE WITH REQUIREMENTS OF SECTION 287.055, FLORIDA STATUTES (CONSULTANTS’ COMPETITIVE NEGOTIATION ACT)
APPLICABLE LAW, EXECUTIVE ORDERS, RULES, REGULATIONS, AND THE CITY’S STANDARD PROCEDURES. A NOTICE OF INTENT TO AWARD SHALL BE POSTED, IF AT ALL,
ON THE CITY’S WEBSITE ACCESSIBLE BY UTILIZING THIS WEBSITE LINK: www.tampagov.net/contract-administration/programs/architectural-engineering-construction-
and-related-rfqs .
The City of Tampa seeks Professional Engineering
services to develop and implement a Facility
Condition Assessment and Inspection Program for
the Tampa Convention Center facilities that is
located at 333 South Franklin Street, Tampa, FL as
well as the attached Garage and Chiller Plant. This
Program shall consist of conducting a
comprehensive and detailed building inventory,
inspection and condition assessment and
developing a capital renewal analysis and reporting
process that will assist the Center in the strategic
management and capital investment planning
decisions pertaining to all of its building assets. The
Program shall address a range of asset
management issues affecting the remaining
functional service life of the facilities, including
capital investment planning for the scheduled
replacement of antiquated facilities and
preventative maintenance required to keep
facilities functional throughout the duration of the
Program.
Estimated Fee: $300,000.
Additional material may be found at demandstar.com and at:
www.tampagov.net/contract-
administration/programs/architectural-engineering-
construction-and-related-rfqs
Questions may be directed to Jim Greiner, P.E., Contract
Administration, City of Tampa, (813) 274-8598, or E-Mail
jim.greiner@tampagov.net.
A pre-submission conference will be conducted at 3 PM
Wednesday March 27, 2024, in Room 301 of the Convention
Center at 333 South Franklin Street, Tampa, FL 33602.
Attendance is not required.
In accordance with the Americans with Disabilities Act
(“ADA”) and Section 286.26, Florida Statutes, persons with
disabilities needing a reasonable accommodation to
participate in this public hearing or meeting should contact
the City of Tampa’s ADA Coordinator at least 48 hours prior
to the proceeding. The ADA Coordinator may be contacted
via phone at 813-274-3964, email at
TampaADA@tampagov.net, or by submitting an ADA -
Accommodations Request form available online at
tampagov.net/ADARequest.
An individual or entity (“Firm”) responding to this RFQ must provide
evidence of any required licenses, certificates, or registrations with its
submission or within 10 days thereof in order to be considered. The City
shall own all ideas, documents, plans, and materials developed as a result of
this solicitation and Firm is informed same shall be subject to reuse in
accordance with Section 287.055(10), Florida Statutes. Firm (i) confirms it
has read and is familiar with Section 119.071(3), Florida Statutes regarding
certain building plans, blueprints, schematic drawings, which depict the
internal layout and structural elements of a building, facility, or other
structure owned or operated by the City or other agency that are per said
section exempt from Section 119.07(1), Florida Statutes and Section 24(a),
Art. I of the Florida Constitution (“Exempt Plans”) and (ii) agrees Firm shall
remain in compliance with same, including maintaining the exempt status
of such Exempt Plans for so long as they are held by Firm or otherwise in its
possession. Pursuant to Section 2-282, City of Tampa Code, during the
solicitation period, including any protest or appeal,
NO CONTACT with City officers or employees is permitted from any
proposer, other than as specifically stated in this solicitation. The City may
cancel, withdraw, or modify this RFQ at any time and reserves the right to
reject any or all responses and to waive irregularities, formalities, and
informalities as it determines in the City’s best interest. The City of Tampa
will not request documentation of or consider a bidder’s (proposer’s) social,
political, or ideological interests when determining if the bidder (proposer)
is a responsible vendor and will not give preference to a proposer based on
the proposer’s social, political, or ideological interests.
Firms should consider applicable concepts in the City’s Climate Action And
Equity Plan as posted at https://www.tampa.gov/document/climate-action-
and-equity-plan-122846 .
In order to apply for 5 “Ban-The-Box” bonus points, a firm must
provide the documentation required pursuant to the “Ban-The-
Box” ordinance listed at https://library.municode.com/fl/
tampa/ordinances/code_of_ordinances?nodeId=1171018 .
Firms desiring to provide these services to the City must submit
a single electronic file in searchable PDF format, Smaller than
10MB, that includes the attached RFQ Transmittal
Memorandum completed as appropriate, a Letter of Interest
addressed to Brad L, Baird, P.E., Chairman, and referring to this
RFQ by number, together with a Statement of Qualifications
and any supplemental material allowing evaluation for further
consideration (short-listing) based upon the following
criteria/point system: Successful Comparable Project
Experience, (35 pts); Urban Convention Center Assessment
Experience (30 pts); Workload and Availability (5 pts); Past
Performance/Low amount of City Work (5 pts); Standard Form
SF330 (5 pts); “Ban-The-Box”(5pts); Planned WMBE/SLBE
Solicitation & Utilization, Form MBD 10 & 20 (20 pts).
The PDF file must be E-Mailed to
ContractAdministration@tampagov.net BEFORE
2 P.M., April 18, 2024. As a courtesy, the City will
endeavor to provide an email acknowledgement usually sent
within a few days after submission receipt (submissions
received on the day of the deadline may not be acknowledged
before the deadline or at all). It is Firm’s responsibility to
confirm its submission (PDF file) has been received.
Rev. 11-3-22
RFQ TRANSMITTAL MEMORANDUM
FOR A SUBMITTAL TO THE CITY OF TAMPA, FLORIDA
TRANSMITTAL DATE: ____________________
RFQ NO. & TITLE: 24-D-00004; Facility Condition Assessment - Tampa Convention Center
TO: Brad L. Baird, P. E., Chairman Selection & Certification Committee (CCNA)
c/o Contract Administration Department via ContractAdministration@tampagov.net
306 East Jackson Street, 4th Floor North, Tampa, Florida 33602
SUBMITTER (“Firm”) NAME: _______________________________________________________________________
FEDERAL TAX ID#: ________________________
FIRM TYPE: Individual/Sole Proprietor
Joint Venture (JV)*
Partnership (PN)*
Limited Liability Company
Other:
Corporation
FIRM CONTACT NAME:
EMAIL:
PHONE:
CERTIFICATIONS:
Firm is licensed, permitted, and certified as required to do business in Florida: [_]Yes [_] No
License/registration/certification no(s):
Per §287.133, Fla. Stat., individuals or entities (including those meeting the §287.133, Fla. Stat. definition of“affiliate”) placed on
the convicted vendor list (“List”) following a conviction for public entity crimes may not submit a bid, proposal, or reply
(“Response”) on a contract to provide any goods or services to a public entity, may not submit a Response on a contract with a
public entity for the repair or construction of a public building or public work, may not submit a Response for leases of real
property to a public entity, and may not beawarded or perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any publicentity; and may not transact business with any public entity in excess of the threshold amount provided in
§287.017, Fla. Stat. for CATEGORY TWO for a period of 36 months from the date of placement on the List.Neither Firm nor its
affiliates have been placed on the List: [_] Yes [_] No
Pursuant to Tampa Code Section 2-284; Bidder's Criminal History Screening Practices(“Ban-The-Box”), the Firm hereby;
[_] declines incentive points and attaches no documentation [_] applies for incentive points and attaches all the required
documentation.
Check one; [_] The Firm or its subcontractors participate in an apprenticeship program that is registered with the Florida Department
of Education or the United States Department of Labor; or [_] Firm commits that at the time it executes a construction contract that it
or its subcontractors will be participating in such an apprenticeship program or an on-the-job training program; or [_] Firm has
submitted documentation that confirms, to the satisfaction of the City of Tampa, that there are no registered apprenticeship or on-
the-job training programs for any work to be performed on the construction project.
Firm shall comply with all applicable governmental rules & regulations, including the City's Ethics Code (Sec. 2- 522, Tampa Code).
The City's Charter & Ethics Code prohibit any City employee from receiving any substantial benefit or profit out of any award or
obligation entered into with the City, or from having any direct or indirect financial interest in effecting any such award or obligation. If
Firm is successful, it shall ensure no City employeereceives any such benefit or interest as a result of such award (See Sec.2-514(d),
Tampa Code): [_] Yes [_] No
Firm is not in arrears and is not in default upon any obligation to the City of Tampa: [_]Yes [_]No
Firm agrees that if the City of Tampa determines Firm has participated in any collusive, deceptive, or fraudulentpractices with regard
to this submittal, in addition to any other remedy it may exercise, the City will have the right to debar Firm and deem invalid any
contract let under such circumstances: [_] Yes [_] No
Data or material Firm asserts to be exempted from public disclosure under Chapter 119, Fla. Stat., is submittedin a separate, single
electronic searchable PDF file labeled with the above RFQ number and the phrase “Confidential Material”, which identifies the
data/material to be protected, states the reasons the date/material isexempt from public disclosure, and the specific Florida statute
allowing such exemption (if “No” or otherwise, then Firm waives any possible or claimed exemption upon submission, effective at
opening): [_] Yes [_] No
FAILURE TO COMPLETE THE ABOVE MAY RESULT IN FIRM’S SUBMITTAL BEING DECLARED NON-RESPONSIVE
Authorized Signature :
Printed Name:
Title: Sole Prop Pres
Other
Sr VP
Gen Ptnr LLC Auth.Mbr/Mgr
(attach proof of authority)
* With submittal or within 10 days thereafter, Firm must provide a signed copy of the complete agreement between all JV/PN members indicating
respective roles, responsibilities, and levels of participation.
Rev.11-3--22
SCOPE OF WORK
Facility Condition Assessment
City of Tampa- Tampa Convention
Center
David Ingram - Executive Director
Jim Olachea - Operations Manager
Facilities Operations
PROJECT NAME: Facility Condition Assessment
PROJECT LOCATION: Tampa, FL Tampa Convention
Center PROJECT NO: TCC 091323
DATE: 10/1/2023
SECTION
TABLE OF CONTENTS
PAGE
I. OBJECTIVE .......................................................................................... 4
II. CONSULTANT QUALIFICATIONS ................................................ 4
A. CONSULTANT & SUB-CONSULTANT PRE-QUALIFICATIONS........................................... 4
III. PROJECT BUDGET ............................................................................ 5
A. PROJECT COSTS .......................................................................................................................... 5
B. PROFESSIONAL COST ESTIMATOR ........................................................................................ 5
C. CONSULTANT’S FEES ................................................................................................................ 5
IV. PROJECT SCHEDULE ....................................................................... 6
A. SCOPE OF WORK FACILITY CONDITION ASSESSMENT SCHEDULE.............................. 6
B. CONSULTANT’S PROPOSED FACILITY CONDITION ASSESSMENT SCHEDULE .......... 7
C. CONSULTANT FACILITY ASSESSMENT SCHEDULE .......................................................... 7
V. PROJECT SITE LOCATION & TEAM MEMBERS...................... 8
A. PROJECT SITE ADDRESS ........................................................................................................... 8
B. PROJECT TEAM MEMBER DIRECTORY ................................................................................. 8
1. DPMC Representative: ............................................................................................................... 8
2. NJ Department of Transportation: .............................................................................................. 8
VI. PROJECT DEFINITION ..................................................................... 9
A. BACKGROUND ............................................................................................................................ 9
B. FUNCTIONAL DESCRIPTION OF THE SITES ......................................................................... 9
VII. CONSULTANT RESPONSIBILITIES ............................................ 10
A. GENERAL INFORMATION....................................................................................................... 10
B. PRE-STUDY CONFERENCE MEETING .................................................................................. 10
C. DATA GATHERING & INTERVIEWS...................................................................................... 11
D. GENERAL BUILDING CONSTRUCTION INFORMATION............................................... 12
E. EXISTING CONDITIONS & RECOMMENDATIONS......................................................... 13
F. FACILITY CONDITION ASSESSMENT STUDY .................................................................... 18
G. FACILITY CAPITAL IMPROVEMENT PLAN......................................................................... 19
H. MEETINGS & PRESENTATIONS ............................................................................................. 19
VIII. PERMITS & APPROVALS .............................................................. 20
A. REGULATORY AGENCY PERMITS & APPROVALS ........................................................... 20
PAGE 2
PROJECT NAME: Facility Condition Assessment
PROJECT LOCATION: Tampa, FL Tampa
Convention Center PROJECT NO: TCC 091323
DATE: 10/1/2023
IX. GENERAL REQUIREMENTS ......................................................... 20
A. SCOPE CHANGES ...................................................................................................................... 20
B. ENERGY INCENTIVE PROGRAM ........................................................................................... 20
X. SOW SIGNATURE APPROVAL SHEET....................................... 22
XI. CONTRACT DELIVERABLES ...................................................... 23
XII. EXHIBITS............................................................................................ 25
A. SAMPLE PROJECT SCHEDULE FORMAT
B. TAMPA CONVENTION CENTER
PAGE 3

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