Custom Research Database

Agency: Iowa State University
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
Posted Date: May 14, 2024
Due Date: Jun 7, 2024
Solicitation No: RFQ-1001014
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type Request for Proposal (Public)
Status Issued
Number RFQ-1001014 (Custom Research Database)
Issue Date & Time 5/13/2024 12:00:01 PM (CT)
Close Date & Time 6/7/2024 12:00:00 PM (CT)
Notes Iowa State University of Science and Technology (ISU) is soliciting information from qualified contractors to provide the goods and/or services described herein.

Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate time to review and submit your response prior to the deadline.
Contact Information
Name Jason Utz
Address 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004 USA
Phone (515) 294-5641
Fax
Email utz@iastate.edu

Attachment Preview

RFQ-1001014
Custom Research Database
Issue Date: 5/13/2024
Questions Deadline: 5/24/2024 12:00 PM (CT)
Response Deadline: 6/7/2024 12:00 PM (CT)
Contact Information
Contact: Jason Utz
Address: Procurement Services
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Phone: (515) 294-5641
Email: utz@iastate.edu
Page 1 of 10 pages
Deadline: 6/7/2024 12:00 PM (CT)
RFQ-1001014
Event Information
Number:
RFQ-1001014
Title:
Custom Research Database
Type:
Request for Proposal (Public)
Issue Date:
5/13/2024
Question Deadline: 5/24/2024 12:00 PM (CT)
Response Deadline: 6/7/2024 12:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting information from
qualified contractors to provide the goods and/or services described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate
time to review and submit your response prior to the deadline.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
hecvat304.xlsx
Download
Higher Education Community Vendor Assessment Toolkit (HECVAT) Download, complete and attach under the
"Response Attachments" tab with your proposal.
hecvatlite304.xlsx
Download
Higher Education Community Vendor Assessment Toolkit (HECVAT) Lite Version Download, complete and attach under
the "Response Attachments" tab with your proposal.
Insurance Language - Professional Services & Software Dev (Off Campus) 09-
2021.pdf
Download
Insurance Requirements - Professional Services & Software Dev (Off Campus) 09-2021
Requested Attachments
Completed HECVAT / HECVAT Lite
(Attachment required)
Attach completed Higher Education Cloud Assessment Tool (HECVAT) or HECVAT Lite. It can be downloaded under
the "Attachments" tab if you don't already have one completed.
Completed VPAT
(Attachment required)
Attach completed VPAT form. https://www.section508.gov/sell/vpat
Detailed Quote
(Attachment required)
Attach itemized quote that includes all setup, integration, training, maintenance, sensors, hardware, and any other
related costs for initial term. This should also describe cost to Iowa State University for optional additional years.
Page 2 of 10 pages
Deadline: 6/7/2024 12:00 PM (CT)
RFQ-1001014
Training and Support
(Attachment required)
Provide training, support and any related Service Level Agreements (SLAs) information
Reporting
(Attachment required)
Prove example reports including the types of information requested in the specifications. Also, provide any other
commonly run reports and dashboards.
Technical Documentation
(Attachment required)
Provide any diagrams, screen shots or other related technical documentation to help the team understand how your
solution works.
Implementation Plan
(Attachment required)
Provide an example implementation plan for this project or from a past project.
Terms and Conditions - Word Format
(Attachment required)
Attach any related terms and conditions that would apply to this purchase in editable word format including an EULA,
terms of service, implementations statements of work, etc. If there are links to other terms within the document, those
terms must be attached as well. It is preferred to use ISU General Terms and Conditions for anything that is not
specifically related to the product or services.
Bid Attributes
1 Overview
Iowa State University's Iowa Nitrogen Initiative collects data from hundreds of on-farm nitrogen rate experiments
annually. Project staff are seeking either a customizable existing product or custom-build database as well as
technical assistance with migrating from their current database.
2 Evaluation Criteria
The evaluation of this RFP/RFQ may be based upon, but not limited to:
Ability to Meet Specifications
Availability of Support
Data Analytics Offered
Total Cost for Iowa State University
Ease of Use / visual Appeal
Quality of References / Past Experience
Exceptions Taken to RFP Terms and Conditions
Read and understood
(Required: Check if applicable)
3 Supplier presentations
Representatives from your company will be available for virtual presentations the week of June 17th if requested?
Yes No
(Required: Check only one)
Page 3 of 10 pages
Deadline: 6/7/2024 12:00 PM (CT)
RFQ-1001014
4 Implementation Timeline
Ideally, ISU would like to see this solution fully implemented by August of 2024. Are you able to meet this timeline?
Please provide a more detailed implementation plan as an attachment.
Yes No
(Required: Check only one)
5 Requirements
6 Software is able store multiple file types (.pdf, .jpg, .parquet) per individual record?
Yes No
(Required: Check only one)
7 Solution allows for multiple-record uploading (.xls, .xlsx, .csv) as well as individual record editing with
multiple columns?
Yes No
(Required: Check only one)
8 Solution allows version control for end users?
Yes No
(Required: Check only one)
9 Solution allows for different profile types with varying permission levels?
Yes No
(Required: Check only one)
1 Solution includes consultation on data migration from current database as well as future solution
0 usage?
Yes No
(Required: Check only one)
1 Solution limits viewing permissions to certain user profiles?
1
Yes No
(Required: Check only one)
1 Requirements Comments
2 If you cannot meet any of the above requirements but would like to briefly explain further please do so here.
(Optional: Maximum 4000 characters allowed)
Page 4 of 10 pages
Deadline: 6/7/2024 12:00 PM (CT)
RFQ-1001014
1 For best success, it is critical that solution provider have experience with agronomic content. Please
3 describe team qualifications related to this field.
(Required: Maximum 4000 characters allowed)
1 Additional Features and Functionality
4 Provide any features or functionality your software provides that was not listed above that makes you stand out
from your competition.
(Optional: Maximum 4000 characters allowed)
1 Percent Escalation
5 If pricing will not remain firm during the duration of the contract, enter the percentage amount the annual escalation
will not exceed.
(Entering "0", if offering firm contract term pricing")
%
(Required)
1 Digital Accessibility
6 Contractor shall ensure the software solution is compliant with Section 508 standards issued by the federal
government (www.section508.gov/) and W3C.org Web Content Accessibility Guidelines (WCAG 2.1 Level AA)
(www.w3.org/TR/WCAG21/) for accessibility for persons with disabilities for the minimum level of accessibility.
University may request Contractor to provide audit and test results that document the software’s compliance and
the testing methodology utilized.
Yes, we can meet this requirement.
(Required: Check only one)
No, we cannot meet this requirement.
1 Security Documents
7 The intended awarded supplier of this RFQ/RFP will be required to provide security documentation for review and
approval. Documentation may include a Higher Education Cloud Vendor Assessment Tool (HECVAT) OR SOC I
Report OR SOC 2 Type II Report.
Read and Understood
(Optional: Check if applicable)
1 Insurance Requirements
8 Contractor can comply with the attached insurance requirements?
Yes No
(Required: Check only one)
Page 5 of 10 pages
Deadline: 6/7/2024 12:00 PM (CT)
RFQ-1001014

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See Also

Bid Number Agency Contact Title Effective Date Expiration Date WIOA One-Stop Operator Administrative

State Government of Iowa

Bid Due: 6/21/2024