Custom Fire Engine and Tanker

Agency: Parkland County
State: Saskatchewan
Type of Government: State & Local
NAICS Category:
  • 115310 - Support Activities for Forestry
  • 333618 - Other Engine Equipment Manufacturing
Posted Date: Feb 6, 2019
Due Date: Mar 15, 2019
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Custom Fire Engine and Tanker

Request for Quotations (RFQ) No. Q190109PW

Schedule I to RFQ No. Q190109PW - Rate Bid Form

Schedule II to RFQ No. Q190109PW - Equipment Specifications

Attachment Preview

Request for Quotations
For
Custom Fire Engine and Tanker
Request for Quotation (RFQ) No.: Q190109PW
Issued: February 1, 2019
Submission Deadline: March 15, 2019 at 14:00:00 hrs local time
Posted to: Alberta Purchasing Connection at www.purchasingconnection.ca
Parkland County website at www.parklandcounty.com/Bids
RFQ No. Q190109PW – Custom Fire Engine and Tanker
Page 1 of 26
TABLE OF CONTENTS
PART 1 – INTRODUCTION ............................................................................................................ 3
1.1 Invitation ......................................................................................................................................... 3
1.2 RFQ Timetable................................................................................................................................ 3
1.3 No Guarantee of Volume of Work or Exclusivity of Contract ........................................ 3
1.4 Submission Instructions............................................................................................................. 3
1.5 Respondents to Review RFQ ..................................................................................................... 4
1.6 All New Information to Respondents by Way of Addenda ............................................. 4
1.7 Amendment of Responses.......................................................................................................... 4
1.8 Withdrawing Submissions......................................................................................................... 5
1.9 Debriefing ........................................................................................................................................ 5
1.10 Litigation ......................................................................................................................................... 5
PART 2 – EVALUATION OF QUOTATIONS ............................................................................... 6
2.1 Stages of Evaluation ..................................................................................................................... 6
2.2 Mandatory Requirements.......................................................................................................... 6
2.3 Rated Criteria ................................................................................................................................. 6
2.4 Tie Score........................................................................................................................................... 6
PART 3 – TERMS OF REFERENCE AND GOVERNING LAW.................................................. 7
PART 4 – RFQ PARTICULARS ...................................................................................................... 9
APPENDIX A – TERMS AND CONDITIONS..............................................................................15
APPENDIX B – QUOTATION FORM .......................................................................................... 18
APPENDIX C – SUPPLIER QUESTIONNAIRE FORM .............................................................21
APPENDIX D – WARRANTY FORM ........................................................................................... 26
RFQ No. Q190109PW – Custom Fire Engine and Tanker
Page 2 of 26
PART 1 – INTRODUCTION
1.1 Invitation
This Request for Quotations (the “RFQ”) issued by Parkland County (the “County”) is an
invitation to submit non-binding offers for the provision of one (1) Custom Fire Engine and one
(1) Fire Tanker as further described in Part 4 – RFQ Particulars, for the Rates established in
Appendix B. The respondent selected pursuant to this RFQ process will be informed in writing.
Respondents not selected will also be informed in writing.
Parkland County is a rural municipality located immediately west of Edmonton. Covering an
area of 242,595 hectares (599,500 acres), it is one of the largest in size and one of the highest
populated of all rural municipalities in Alberta. Parkland County has grown to a community of
over 30,000 people and has seen generations of families continue to enjoy country living.
For the purposes of this procurement process, the “County Contact” shall be:
Parkland County Contact: Taha Rizvi, Procurement Specialist
Email:
taha.rizvi@parklandcounty.com
1.2 RFQ Timetable
Issue Date of RFQ
Deadline for Questions
Deadline for Issuing Addenda
Submission Deadline
February 1, 2019
March 1, 2019 at 16:30:00 hrs local time
March 5, 2019
March 15, 2019 at 14:00:00 hrs local time
Rectification Period
Three (3) Business Days from notification of
Rectification
The RFQ timetable is tentative only, and may be changed by Parkland County at any time
prior to the Submission Deadline.
1.3 No Guarantee of Volume of Work or Exclusivity of Contract
Parkland County makes no guarantee of the value or volume of work to be assigned to the
successful respondent. The Agreement with the selected respondent will not be an exclusive
contract for the provision of the described Deliverables. Parkland County may contract with
others for the same or similar Deliverables to those described in the RFQ or may obtain the
same or similar Deliverables internally.
1.4 Submission Instructions
Respondents are requested to submit their submission in the form prescribed herein by the
Submission Deadline to the Parkland County Contact identified below in the manner set out
below.
All submissions whether delivered in person, sent by mail, or sent by courier should be
directed to:
Parkland County Centre
53109A Hwy 779
Parkland County, Alberta T7Z 1R1
RFQ No. Q190109PW – Custom Fire Engine and Tanker
Attention: Taha Rizvi, Procurement Specialist
RFQ No. Q190109PW – Custom Fire Engine and Tanker
Page 3 of 26
Respondents should submit (1) original and three (3) hard copies and one (1) electronic copy
(in PDF or Word format) on a CD or USB drive in a sealed package. Submissions sent by
email or facsimile will not be accepted.
Submissions are to be prominently marked with the RFQ title and number (see RFQ cover),
with the full legal name and return address of the respondent, and with the Submission
Deadline. In the event of a conflict or inconsistency between the hard copy and the electronic
copy of the response, the hard copy of the response shall prevail.
A respondent may, at its option, email the County Contact prior to the Submission Deadline
with delivery details and anticipated arrival time of its response. In the event a response does
not arrive as scheduled, the County may provide those respondents who have given such
prior notice one additional Business Day to effect the delivery of their responses. The
Submission Date shall be deemed to be adjusted accordingly for the purpose of accepting
those responses. For the purposes of this Section, “Business Day” means any working day
between 8:30 a.m. and 4:30 p.m., Monday to Friday inclusive, but excluding statutory and
other holidays that the County has elected to be closed for business. Responses received
after the Submission Deadline, without prior email notification as detailed above, will be
rejected.
1.5 Respondents to Review RFQ
Respondents shall promptly examine all of the documents comprising this RFQ and (a) shall
report any errors, omissions or ambiguities and (b) may direct questions or seek additional
information in writing by e-mail to the Parkland County Contact on or before the Deadline for
Questions. Parkland County is under no obligation to provide additional information but may
do so at its sole discretion. It is the responsibility of the respondent to seek clarification from
the Parkland County Contact on any matter it considers to be unclear. Parkland County shall
not be responsible for any misunderstanding on the part of the respondent concerning this
RFQ or its process.
Respondents and their representatives may not contact individuals employed or engaged by
any member of Parkland County, other than the Parkland County Contact, concerning matters
regarding this RFQ. Only information received by the Parkland County Contact will be
considered in the RFQ process. All such communications must be in writing. Any respondent
that does not follow these instructions may be disqualified.
1.6 All New Information to Respondents by Way of Addenda
This RFQ may be amended only by an addendum in accordance with this section. If Parkland
County, for any reason, determines that it is necessary to provide additional information
relating to this RFQ, such information will be communicated to all respondents by addenda.
Each addendum shall form an integral part of this RFQ. Such addenda may contain important
information, including significant changes to this RFQ. Respondents are responsible for
obtaining all addenda issued by Parkland County.
1.7 Amendment of Responses
Respondents may amend their responses prior to the Submission Deadline by submitting the
amendment in a sealed package prominently marked with the RFQ title and number and the
full legal name and return address of the respondent to the location set out above. Any
amendment should clearly indicate which part of the response the amendment is intended to
amend or replace.
RFQ No. Q190109PW – Custom Fire Engine and Tanker
Page 4 of 26
1.8 Withdrawing Submissions
At any time throughout the RFQ process, a respondent may withdraw a submission. To effect
a withdrawal, a notice of withdrawal must be sent to the County Contact and must be signed
by an authorized representative. The County is under no obligation to return withdrawn
submissions.
1.9 Debriefing
Respondents may request a debriefing after receipt of a notification of award. All requests
must be made in writing to Parkland County Contact and must be made within sixty (60) days
of notification of award.
1.10 Litigation
Pursuant to Parkland County Policy C-AD-035 – Legal Action Commenced against the
County, suppliers who have initiated legal proceedings against Parkland County are ineligible
to submit a proposal in response to this RFQ. For further information, please contact the
Parkland County Contact.
[End of Part 1]
RFQ No. Q190109PW – Custom Fire Engine and Tanker
Page 5 of 26

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