Custodial Services

Agency: Beaufort County School District
State: South Carolina
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: Jul 30, 2020
Due Date: Sep 8, 2020
Solicitation No: RFP 21-005
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Title: Custodial Services

Deadline: 9/8/2020 2:00 PM (Eastern Daylight Time)

Status: Open

Solicitation Number: RFP 21-005

Description:

­­­­­­­­­­­­­­­­­­­­­­­­­­­The Beaufort County School District is soliciting qualifications from firms in response to Request for Proposals – Custodial Services. Bids are due by 2:00 PM EST on September 8, 2020. Specifications of RFP 21-005 Custodial Services may be obtained electronically at http://beaufortschools.net (click on “Community”, “Bids & Awards”) or by contacting Kaylee Yinger at Kaylee.yinger@beaufort.k12.sc.us .

Bids from Minority and Women Business Enterprises are strongly encouraged.

AFFIRMATIVE ACTION EQUAL OPPORTUNITY EMPLOYER

Pre-Bid Meeting Date: 8/13/2020 8:00 AM

Pre-Bid Meeting Details: The meeting is mandatory. All interested firms are asked to only send a maximum of two (2) representatives from their firms. All interested parties will meet at The Beaufort County School District Office at 2900 Mink Point Blvd., Beaufort, SC 29902. Social distancing and mask requirements will be enforced. Transportation will be provided.

Documents:

Attachment Preview

Date Issued:
Procur
Beaufort County School District
Solicitation Number:
21-005
Date Printed:
July 30, 2020
Date Issued:
July 30, 2020
Procurement Officer:
Kaylee Yinger, CPPB
Phone:
843-322-2349
Email:
Kaylee.Yinger@beaufort.k12.sc.us
Request for Proposals (RFP)
DESCRIPTION: Custodial Services
SUBMIT OFFER BY (Opening Date & Time): September 7, 2020 2:00 PM EST
QUESTIONS MUST BE RECEIVED BY: August 31, 2020
NUMBER OF COPIES TO BE SUBMITTED: Six (6) Original Signed Copies
Two (2) CD versions - One (1) Redacted
Offers must be submitted in a sealed package. Solicitation Number & Opening Date must appear on package exterior.
SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:
MAILING ADDRESS:
PHYSICAL ADDRESS:
Beaufort County School District
Beaufort County School District
Procurement Office
Procurement Office
P.O. Drawer 309
2900 Mink Point Blvd
Beaufort, SC 29901-0309
Beaufort, SC 29902
CONFERENCE TYPE: Mandatory Pre-Proposal
LOCATION: District Office
Conference / Site Visits
DATE & TIME: August 13, 2020 @ 8:00 AM
2900 Mink Point Blvd
Beaufort, SC 29902
AWARDS & AMENDMENTS:
Award will be posted at the Physical Address stated above on or after August 30, 2020. The award, this
solicitation, and any amendments will be posted at the following web address: http://beaufortschools.net.
You must submit a signed copy of this form with Your Offer. By submitting a proposal or bid, you agree to be bound by the
terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening
Date.
NAME OF OFFEROR:
(Full legal name of business submitting the offer)
ENTITY TYPE:
______________________________________________________ ______________________
______________________________________________________
AUTHORIZED SIGNATURE (Person signing must be authorized to submit binding offer to enter contract on behalf of Offeror named above)
____________________________________
___________________________
PRINTED NAME
TITLE
Instructions regarding Offeror’s name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror above. An
offer may be submitted by only one legal entity. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch
office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for Offeror’s home office/ NOTICE ADDRESS (Address to which all procurement
Principal place of business):
and contract related notices should be sent):
PHONE NUMBER:
EMAIL ADDRESS:
PAYMENT ADDRESS (Address to which payments will be sent): ORDER ADDRESS (Address to which all purchase orders
will be sent):
Payment Address Same as Home Office Address
Payment Address Same as Home Notice Address
(check one only)
Payment Address Same as Home Office Address
Payment Address Same as Notice Address
(check one only)
ACKNOWLEDGEMENT OF
AMENDMENTS:
Amendment Number
Amendment Issue Date
Offeror acknowledges
receipt of amendments by
indicating amendment number
and its date of issue.
MINORITY PARTICIPATION- Are you a Minority Business Enterprise: Yes No
If yes, please include a copy of your certification.
RFP #21-005
2
Custodial Services
TABLE OF CONTENTS
1.0 SCOPE OF SOLICITATION:
2.0 INSTRUCTIONS TO OFFERORS:
2.0 GENERAL:
2.1 SPECIAL:
3.0 SCOPE OF WORK/SPECIFICATIONS:
4.0 INFORMATION FOR OFFERORS TO SUBMIT:
5.0 QUALIFICATIONS:
6.0 AWARD CRITERIA:
7.0 TERMS AND CONDITIONS:
7.1 GENERAL:
7.2 SPECIAL:
8.0 BIDDING SCHEDULE
9.0 ATTACHMENTS TO SOLICITATION:
EXHIBITS
Page 4
Page 5
Page 20
Page 31
Page 36
Page 39
Page 42
Page 64
Page 65
RFP #21-005
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Custodial Services
1.0 SCOPE OF SOLICITATION:
1.0.1 ACQUIRE SERVICES:
Beaufort County School District (hereinafter, “the District” and “BCSD”) invites all
qualified firms to provide all services and/or supplies for Custodial Services, complying
with the enclosed description and/or specifications and conditions for the Beaufort
County School District.
Beaufort County School District is located in the heart of the South Carolina Low
Country. It is a land rich in natural beauty, history and resources and an area of
economic contrast and cultural diversity. The District is a public school district which
serves approximately 22,000 students and approximately 2,300 full time employees;
currently comprised of 19 elementary/early childhood centers, two PK-8 Academies, six
middle and six high schools, one Alternative Program and an Administrative Office.
1.0.2 RFP TWO (2) PART PROCESS
This RFP is a two-part process: a technical proposal and a cost proposal. As described
below, the two parts are to be submitted at the same time, but in separate envelopes. The
technical proposals will be evaluated first. During the technical evaluation, the
evaluation committee members shall consider and score the responsibility of the proposer
based on the information requested by the District and provided by the proposer,
including, but not limited to credentials and experience of the proposer and the key staff
who will administer the services and other such information. A technical proposal must
receive at least 80 points of a possible 100 points to be considered minimally qualified.
Any proposer deemed non-responsive or unqualified, as a result of these evaluations, will
be eliminated from further consideration. His/her cost proposal will be returned
unopened. Any proposer deemed qualified and responsive, as a result of the technical
evaluations, will then have his/her cost proposal opened and evaluated. Interviews and
clarifications may be used to assure understanding of proposals and to obtain necessary
information for evaluation purposes. Ultimately, the most advantageous offer from
among the qualified Offerors will be recommended for consideration of an award of one
or more of the contracts for each BCSD cluster, see Section 4.0 for the list of schools by
cluster. The final determination on whether to award a contract resides with the Beaufort
County School District Board of Education.
Each proposal set (technical and cost) shall be complete and submitted in the format
requested in the following section, in order to facilitate timely evaluation of all of the
proposals. Each proposer shall submit one (1) original set and five (5) copy sets. The
submittal shall include two (2) electronic copies of the proposal, one of which is to be a
redacted version. Each set includes both the technical and cost proposal. Each proposal
set shall contain a bound technical proposal and a cost proposal sealed in an envelope or
container, and clearly marked” Cost Proposal” on the outside of the envelope.
RFP #21-005
4
Custodial Services
The Technical Proposal: Each technical proposal shall be formatted as outlined in
Section 2.0 (Instructions to Offerors). This format is utilized to speed the deliberations of
the evaluation committee. Thus, the proposal should include only the information and
materials requested, in clearly marked, separated sections. Do not include extra
marketing and/or advertising materials. Failure to comply with these conditions shall be
cause for rejection of the proposal. However, the BCSD reserves the right to waive
minor inconsistencies in the proposal format.
The Cost Proposal: The proposer shall submit its costs on an hourly/monthly/yearly
basis, as shown on Exhibits A and C (Cost Proposals). Any proposed discounts should
not be reflected in this pricing. Discounts should be shown separately. By submission of
their proposal, each proposer shall agree to hold the prices shown in the proposal for at
least ninety (90) days after the submission deadline. The successful proposer shall
guarantee the proposed pricing, unconditionally, for the duration of the contract. Any
other effort to change prices, before the contract period has expired, shall be considered a
default of the contract provisions. If such a default occurs, it shall be in the sole
discretion of the District to terminate the contract.
1.0.3 MAXIMUM CONTRACT PERIOD (ESTIMATED):
November 1, 2020 through October 31, 2025
(Extensions beyond this contract period must be approved by the BCSD Superintendent)
1.0.4 SITE VISITS
Site visits have been scheduled for August 13 beginning at 8:00 AM from the District
Office at 2900 Mink Point Blvd., Beaufort, SC. Attendance at the site visits is
mandatory. Transportation will be provided for all. There will be no principal
interviews, no contact with the principals or any other administrative staff except as may
occur during the site visits. Any violations of this procedure will result in loss of points
under the “Responsiveness” criteria for the Technical Proposal. All communications are
to be with the BCSD personnel directly involved with the site visits. This will be the
only scheduled site visit. Please be prompt for boarding the transportation at the assigned
departure time. Attendees shall wear a mask. We will social distance on the bus.
Companies may only send 1 to 2 individuals per company.
2.0 INSTRUCTIONS TO OFFERORS A. GENERAL INSTRUCTIONS
2.0.1 DEFINITIONS, CAPITALIZATION, AND HEADINGS (FEB 2015):
CLAUSE HEADINGS USED IN THIS SOLICTATION ARE FOR CONVENIENCE
ONLY AND SHALL NOT BE USED TO CONSTRUE MEANING OR INTENT
EVEN IF NOT CAPITALIZED. THE FOLLOWING DEFINITIONS ARE
APPLICABLE TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY
PROVIDED OTHERWISE.
RFP #21-005
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Custodial Services

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