Curriculum Workflow and Course Catalog Replacement

Agency: University of New Mexico
State: New Mexico
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
  • 611430 - Professional and Management Development Training
  • 611710 - Educational Support Services
Posted Date: Jun 1, 2020
Due Date: Jul 1, 2020
Solicitation No: RFP-2203-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Curriculum Workflow and Course Catalog Replacement
Open
5/3/2020 8:01 AM MDT
Close
7/1/2020 4:00 PM MDT
Type
RFP
Number
RFP-2203-20
Contact
Angela Annette Eckhardt aaprieto@unm.edu

Attachment Preview

Curriculum Workflow and Course Catalog Replacement
Released
Open
Close
5/3/2020 8:00 AM MDT
5/3/2020 8:01 AM MDT
7/1/2020 4:00 PM MDT
Type
Number
Currency
Request for Proposal
RFP-2203-20
US Dollar
Sealed Until 7/1/2020 4:00 PM MDT
Contacts
Angela Annette Eckhardt
aaprieto@unm.edu
Phone +1 505-277-8122
Commodity Codes
Commodity Code
3895
2900
Description
Services, Software Subscriptions/Licenses
Supplies, Software
01 June 2020
Description
The University of New Mexico’s Office of the Registrar is seeking qualified respondants capable of
providing a Curriculum Workflow and Course Catalog Replacement System and related services in
accordance with the requirements set forth in this RFP. Qualified vendors are invited to submit
proposals, based on the information provided in this RFP with the intent to establish an ongoing business
partnership with the University of New Mexico.
Prerequisites
1. Please review and accept the attached insurance requirements:
2. Please sign and upload a copy of the attached Conflict of Interest Form.
Required to View Event
Required to Enter Bid
01 June 2020
Buyer Attachments
1. Instructions to Offerors
2. Terms and Conditions
3. Evaluation Criteria
01 June 2020
Questions
Required Questions
Group
1.1:
Application Management/Capabilities
1.1.1
Please describe the recommended data protection capability including disaster recovery
(including backup and restore), storage, and retention policies.
1.1.2
Please define user profiles, groups, roles, classes and controls used by the solution.
1.1.3
Please define task/workflow scheduling capabilities.
1.1.4
Does the product allow for creation of global templates?
1.1.5
Does the product have a check-in, check-out process?
1.1.6
Please describe the process for building workflows.
1.1.7
What mechanisms does the product utilize to alert an individual of a task in a workflow?
Group
1.2:
Course Catalog
1.2.1
Are client enhancements in the base releases incorporated?
1.2.2
Are the delivered reports customizable by the end-user?
1.2.3
Can a user a built-in print option to export the different versions of the catalog in print-ready
formats such as PDF and DOC?
1.2.4
Can an end-user create ad hoc reports?
1.2.5
Can catalogs be archived? Can archived catalogs be searched in the same manner as an
active catalog?
1.2.6
Can changes be rejected via an email embedded within your software allowing the
end-users to rework and send back?
1.2.7
Can the software link all the prerequisite and co-requisite courses with the course listings to
full descriptions?
1.2.8
"Can users setup report subscriptions for frequently used reports? Can these reports be
emailed to the
end-user? "
1.2.9
Does the company sponsor list-servs for clients as a communication tool?
1.2.10
Does the product deliver a workflow process? How does this process route work? Will it
route to each of the end-users? Is email an integral part of the tool?
1.2.11 Does the solution provide hover-help links (e.g., to show prerequisites in catalog)?
1.2.12
Does your solution provide the ability to develop sub catalogs (e.g., for UNM's online, main,
branches, HSC, Law School, etc.)?
1.2.13 Does your system offer content and indexing capabilities?
1.2.14
Does your system offer formatting and layout capabilities (e.g., list creation, paragraph
formatting, various font type and size specifications, etc.)?
1.2.15 Does your system offer graphics (e.g., embedding, scaling, document positioning, etc.)?
1.2.16 Does your system offer hyperlinks live at the time of editing?
1.2.17 Does your system offer search and replace functionality?
1.2.18 Does your system offer searchable web pages?
1.2.19 Does your system offer spell check?
1.2.20
How does the product address the Americans with Disabilities Act (ADA), and/or the "Bobby
Law?"
1.2.21 How does the product produce content indexing capabilities?
1.2.22
How does the search functionality provide the ability for users to quickly find the answer or
appropriate link? (e.g., students have to click through multiple links to find information such
as interdisciplinary programs, programs that are sub-categories)
1.2.23
How does your solution satisfy the ability to share catalog templates that different university
groups (e.g., main and branch campuses) can use to align updates, changes and approval?
1.2.24 How many standard reports are delivered with the initial license of the product?
1.2.25
If the solution is Course Catalog, does it provide curriculum workflow or allow direct
integration with a curriculum workflow solution to allow sharing of course data and avoid
double-entries?
1.2.26 In relation to catalog production, is business process consultation offered?
1.2.27 In relation to published content, can invisible or non-published fields/notes be created?
1.2.28 Is the report writer proprietary or off-the-shelf? If off-the-shelf, please name the product.
01 June 2020

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